Members present: Lawrence W. Ulvila, Jr., Chair; Sandra E. Moore, Vice Chair; Paula J. Darrah, J.D.; Rev. Dr. Diane R. Dixon-Proctor; Walter J. Hall; Jerome W. Klasmeier; Caleb S. Schaeffer; and Dr. Dawn Lindsay, President

I. CALL TO ORDER AND APPROVAL OF AGENDA

The public session of the Board of Trustees was called to order by Chair Ulvila at 5:00 p.m. in Cade 219.

By motion of Rev. Dr. Dixon-Proctor, seconded by Vice Chair Moore, the Board of Trustees unanimously approved the September 11, 2018, Board of Trustees public session agenda.

II. WELCOME AND INTRODUCTIONS

Chair Ulvila introduced Mr. Caleb S. Schaeffer, the new student member of the Board of Trustees for FY2019.

III. APPROVAL OF MINUTES – Lawrence W. Ulvila, Jr., Chair

A. Minutes of the June 12, 2018, Board of Trustees Meeting

Rev. Dr. Dixon-Proctor requested an amendment to the minutes. She asked that the minutes include her name as an attendee at the June 12, 2018, meeting. By motion of Chair Ulvila, seconded by the full board, the Board of Trustees voted unanimously to approve the minutes of the June 12, 2018, public session as amended.

CHANGE IN THE ORDER OF THE AGENDA

A motion was made by Mr. Klasmeier and seconded by Mr. Hall to change the order of the agenda by bringing the second item in the President’s Report, V.A.2, Approval of 2018-2019 Full-Time Faculty Appointments, forward on the agenda to give the new faculty the opportunity to leave after being introduced to the board. The board agreed to bring this item forward.

Dr. Michael Gavin was pleased to introduce the newest cohort of faculty: Bradley Austin, Ph.D., Assistant Professor, Geography; Anthony Baker, Ph.D., Assistant Professor, Entrepreneurial Studies Institute; Walter Bixby, Ph.D., Assistant Professor, Health, Fitness and Exercise Studies; Jody Bullock, Instructor, EMT-Paramedics; Lisa Chamberlain, Assistant Professor, Nursing/Healthcare Initiatives; Bryan Deehring, Assistant Professor, Cybersecurity, Network & Digital Forensics; Susan Ficken, Ph.D., Assistant Professor, Mathematics; Michael P. Gavin, Assistant Professor, Accounting, Business Administration; Kymberly Jackson, Assistant Professor, Legal Studies Institute; Jennifer Hughes, Instructional Specialist, Emergency Medical Technician Paramedics; Jarred Jenkins, Ph.D., Assistant Professor, Psychology and Sports Studies; Katherine Keough, Instructor, Physical Science; Andrew Kim, Instructor, Emergency Medical Technician Paramedics; Xi Kramer, Instructor, Computer Science; Kimberly Law, Assistant Professor, Computer Information Systems; Jessica O'Leary, Instructor, Mathematics; Carol Pearce, Assistant Professor, Architecture and Interior Design; James Sherman, Assistant Professor, Engineering; Julie Takacs, Assistant Professor, Biology and Environmental Cente; Kerry Taylor, Ph.D., Associate Professor, Reading; Antione Tomlin, Assistant Professor, Reading; Simon Ward (absent), Instructor, English and Communications; and Jennifer Wicker, Instructor, Emergency Medical Technician Paramedics.

By motion of Vice Chair Moore, seconded by Rev. Dr. Dixon-Proctor, the Board of Trustees unanimously approved the appointments of the one-year, two-year, and five-year full-time faculty for 2018-2019 as shown in the supporting materials to the agenda.

IV. BOARD CHAIR AND COMMITTEE REPORTS

A. Audit and Finance Committee – Walter J. Hall, Committee Chair

With the approval of the committee chair, the Audit and Finance Committee cancelled its meeting that was scheduled for August 20, 2018. In lieu of the meeting, the committee received an update via email on the implementation of GASB 75 and on the Retiree Benefits Trust. The committee also received the operating budget financial status report as of June 30, 2018. The college’s fiscal year 2018 audit is currently under way and the next committee meeting is scheduled for October 11, 2018, at 1:30 p.m. At the October meeting, the committee will meet with the auditors to review the draft audit report and will receive a presentation on the new data security standards.

B. Board Development Committee – Paula J. Darrah, Committee Chair

There was no report from the Board Development Committee.

C. Board Policy Oversight Committee – Vice Chair Sandra E. Moore, Board Representative and Committee Chair

There was no report from the Board Policy Oversight Committee.

D. Budget Committee – Jerome W. Klasmeier, Committee Chair

There was no report from the Budget Committee.

E. Facilities Committee – Jerome W. Klasmeier, Interim Committee Chair

Mr. Klasmeier reported that the Facilities Committee met on August 28, 2018, to discuss the update on the Health Sciences and Biology Building. The project is on track and is currently in the design process. After some value engineering work this summer, the project is currently on budget. The Health Sciences and Biology Building Steering Committee met on September 11, 2018, to hear an update on the design. Chair Ulvila is currently the board’s liaison on this team, which is overseeing the project at a strategic level. A second external community update for residents in the surrounding area will be held on October 1, 2018, at 6:00 p.m. in the Florestano Building, room 101. The ratification of a summer board item that was approved via email vote in July will be discussed during this meeting. This ratification item transfers commissioning services from the construction management contract to the design contract. There is no increase in the overall cost of the project. The committee also discussed and reviewed the list of future procurements requiring board approval. Mr. Klasmeier concluded his report by advising that the committee discussed future facilities and programmatic opportunities associated with future fundraising activities and other community partnerships, specifically an opportunity related to the Skilled Trade Center.

Chair Ulvila added that he attended the Health Sciences and Biology Building Steering Committee meeting and was quite impressed with the site plan and value engineering work the college did to ensure that the plan provided the quality necessary for instructional aid while saving the college money. Chair Ulvila reported the college’s costs went down to within $200,000 of budget, which is $200,000 less than the original budget. Chair Ulvila shared that the Health Sciences and Biology Building will be a spectacularly innovative building with students coming from all over the campus to see everything that the building offers.

F. Human Resources Committee – Rev. Dr. Diane Dixon-Proctor, Committee Chair

There was no report from the Human Resources Committee.

G. Report of Trustees’ Liaison to the AACC Foundation – Lawrence W. Ulvila, Jr., Chair

Chair Ulvila read a letter from a double-major student in Human Services and Transfer Studies who expressed joy, hope, and the motivation to continue her education because she received the Lawrence F. Marcous/George C. Council Memorial Scholarship from AACC. The student was grateful for the opportunity to also receive student internships at the Department of Juvenile Services and the Department of Social Services that will enable her to receive a bachelor’s degree in social work.

Regarding total fundraising for fiscal year 2018, Chair Ulvila reported the total revenue was close to $2.4 million. For the current fiscal year, as of early September, the revenue total is approximately $200,000. Chair Ulvila continued that the foundation reached a significant milestone by awarding $1.03 million in scholarships during the 2017-2018 academic year, which is a new record. He then continued that AACC and the foundation were pleased to continue the partnership with Live! Casino and Hotel. Live! generously donated an additional $75,000 to support annual scholarships for students registering in the Dealer Training Program at AACC. Live! Casino and Hotel established these scholarships to help facilitate the entry of individuals into the gaming industry and hospitality careers.

Chair Ulvila reported that the foundation recently received a request from the estate of Mary Katherine Butler to establish an annual scholarship for students enrolling in AACC to pursue studies in nursing. This scholarship is a legacy gift to honor Ms. Butler's work and passion for education. Chair Ulvila concluded his report by sharing that the AACC Board of Trustees and Foundation Board of Directors Joint Board Dinner will be held on Tuesday, November 27, 2018, beginning at 5:30 p.m. The foundation is working with the Annapolis Yacht Club to secure a space for the dinner.

V. PRESIDENT’S REPORT – Dr. Dawn Lindsay, President

A. Information Items

1. College Updates – Dr. Lindsay

Dr. Lindsay began her report by thanking Maury Chaput, Jim Taylor, and their team for their magnificent work to keep us on schedule and within budget for the Health Sciences and Biology Building. The Health Sciences and Biology Building remains on schedule to open in 2021. Phase I has been completed

Dr. Lindsay then advised that on August 2-3, 2018, she participated in the Maryland Council of Community College Presidents Retreat at Howard Community College. A variety of topics were discussed, ranging from continuing education, data points, and data analytics to the Kirwan Commission and the Task Force on High School Graduation. A report from MACC's Executive Director was also discussed regarding the MOU on multiple measures for college readiness, as well as the national political climate, civic learning engagement, and workforce development.

Dr. Lindsay continued that Convocation occurred on August 16, 2018, a full week earlier than usual. The earlier date and delayed college opening at 2:00 p.m. enabled all employees to participate and attend the college’s first-ever tailgate party that was held under the solar panels in parking lot B. The food was provided in part by Mission BBQ. The tailgate featured a corn-hole tournament, photo booth, DJ and spontaneous line-dancing. Dr. Lindsay shared that the tailgate was tremendously well received and likely to become an annual event. She continued that Dr. Christine McPhail, from Achieving the Dream, was this year’s Convocation keynote speaker who linked the college’s current work on Engagement Matters: Pathways to Completion to thinking about the creation of AACC’s next strategic plan. Dr. Lindsay recognized Fran Turcott and Dan Baum for their leadership in making Convocation a resounding success.

Lastly, Dr. Lindsay reported that on August 29, 2018, she and several other college representatives participated in AACC’s third graduation ceremony at the Men's Correctional Institution in Jessup, where 13 students graduated with degrees in business management and entrepreneurial certificates. Dr. Lindsay thanked the staff of the School of Continuing Education and Workforce Development for organizing the credit classes at the Jessup Correctional Institution. She also thanked the college faculty and staff of Learner Support Services for their contributions to helping these students be successful in their educational endeavors.

2. Introduction of New Faculty – Dr. Michael Gavin, Vice President, Learning

By motion, this item was moved in the agenda to come after the approval of the minutes.

3. Monthly Update on Accreditation – Dr. Dawn Lindsay, President

Dr. Lindsay introduced Dr. Alycia Marshall, who will be leading the accreditation team this academic year. She also recognized Prof. Elizabeth Appel, who previously chaired the team but who will be stepping down this year after three years of service. Dr. Lindsay advised that Dr. Gregory Schrader will be assuming the duties of Prof. Appel for the college’s next accreditation report.

4. Student Government Association (SGA) – Jacob Smith, President

Dr. Lindsay introduced Mr. Smith as the new Student Government Association president for this academic year. Mr. Smith reported that the charging stations, a series of 10 boxes in the Student Union, are now operational and that students can now charge their electronics while eating lunch or going to class. The stations are currently on a lease through the SGA for 30 days. At the end of the 30 days, SGA will review the usage statistics and make a decision on whether to buy them or not. Mr. Smith continued that the 2018 SGA elections, to include four vice presidents and all senators, will occur on September 24, 2018. Following the elections, SGA goals for the academic year will be established. Mr. Smith intends to present those goals at the October board meeting.

5. Academic Forum/Council – Dr. Amy Allen-Chabot, Chair – No report

6. The Faculty Organization (TFO) – Professor Ken Jarvis, President – No report

7. Professional and Support Staff Organization (PSSO) – Sarah Earle, President – No report

8. Administrative Staff Organization (ASO) – Fran Turcott, President – No report

9. Maryland Association of Community Colleges (MACC) Activities – Dr. Dawn Lindsay

Dr. Lindsay reported that she and Chair Ulvila represented the college at the MACC Board of Directors meeting held at AACC on June 20, 2018, where the MACC board received the MACC annual report, MACC 2018-2021 Strategic Plan, and MACC budget recommendations. Dr. Lindsay added that Rev. Dr. Diane Dixon-Proctor was re-elected to serve as the MACC Treasurer.

Dr. Lindsay explained that MACC is working on the draft legislative agenda for the 2019 session of the Maryland General Assembly. Leadership is in the process of reviewing it. Pending completion of a draft agenda, it will be brought before this board for approval at next month's public session prior to MACC taking it to the MACC Board of Directors meeting on October 17, 2018. Lastly, Dr. Lindsay reported that the MACC Annual Completion Summit will be held on December 7, 2018, at the Community College of Baltimore County in Catonsville.

V.B.1. Ratification of Approval of Contract Modification for Architectural and Engineering and CM at Risk Services for Health Sciences & Biology Building – Melissa A. Beardmore, Vice President, Learning Resources Management

Ms. Beardmore reminded the board that the board approved this agenda item by email vote at the end of July, and per board protocol, the item is being brought back to the board for ratification of its approval in public session. Ms. Beardmore advised that the item pertains to the Health Sciences and Biology Building project, moving the commissioning work from the contract that Whiting Turner holds over to the SmithGroup. Ms. Beardmore reported that this would not change the overall cost of the project. It is just a transfer. Ms. Beardmore advised that the transfer is for commissioning services required under LEED standards. She explained that in order to get the project certified under state law, the college has to have it certified as silver, which is a sustainability grade the college receives for the project.

By motion of Rev. Dr. Dixon-Proctor, seconded by Ms. Moore, the Board of Trustees voted unanimously to ratify the board’s approval of modifications to the architectural and engineering services and construction contracts for the new Health Sciences and Biology Building as set forth in the main motion of Summer Agenda Item No. 1.

V.B.2. Approval of 2018-2019 Full-time Faculty Appointments - Dr. Michael H. Gavin, Vice President, Learning

By motion, this item was moved in the agenda to come after the approval of the minutes.

V.B.3. Approval of 2018 Maryland Higher Education Commission (MHEC) Performance Accountability Report – Dr. Michael H. Gavin, Vice President, Learning

Dr. Gavin provided a summary of the 2018 Performance Accountability Report. He began by stating that the report is required by the Maryland Higher Education Commission in conjunction with its responsibility for coordinating the performance accountability process for the state's public colleges and universities. The report itself is a combination of data and narrative,

Dr. Gavin continued that the 2018 data report includes 34 indicators and a series of student characteristics. There is alignment between the indicators in the report and those in our strategic plan. The college leverages the requirements of the PAR report for the work of the strategic plan, aligning benchmarks for the next PAR report with benchmarks for our next strategic plan. This report was used in the last two years to ensure that there is alignment from administration to faculty and staff, all the way down to faculty and staff with regard to goals. Dr. Gavin shared that a significant number of AACC students are part-time and work at least 20 hours a week. As such, the highlights of the PAR report help the college reflect on its student population and their demographics so as to make appropriate decisions for the institution. Dr. Gavin reported that good data reflects: (1) the continuing education student headcount has increased; (2) the dual enrollment students continue to increase; (3) the percent of minority full-time administrators has increased; and (4) the enrollment in continuing education, community service and lifelong learning courses has also increased. Dr. Gavin also reported that annual enrollments in continuing education community service and lifelong learning courses have increased, as reorganization is occurring in the School of Continuing Education and Workforce Development under the leadership of Interim Dean Kip Kunsman, who is focusing on apprenticeships. Apprenticeships is an upcoming new initiative in educational institutions

Dr. Gavin reported that the college’s strategic plan seems to be working as the retention rate has continued to increase over time. There has been intentional work within the curriculum to ensure that ideas and needs of advisory boards are considered in the workforce programs. Dr. Gavin also pointed out that as result of the strategic plan, a new position has been created to ensure curriculum transfers for students so they arrive as juniors at four-year schools. Mr. Marcus Wright has been hired specifically for that role. Dr. Gavin concluded his report by sharing that students are generally very happy with the education they are receiving. They feel that they are prepared for the workforce and/or for transfer.

Regarding the increase in developmental completers after four years and the increase in fall-to-fall retention, Mr. Hall wanted to know if there was a difference between developmental and college-ready students (part-time and full-time). Dr. Gavin advised that data shows AACC students are more successful in shorter courses. He explained if academic rigor is maintained, then the courses can be reduced to an eight-week course and then another eight-week course. In so doing, students can get through these sequences in a semester instead of a year. Dr. Gavin deferred the question to Dr. Morse, who responded that she would provide the actual data.

Chair Ulvila shared the successful story of his colleague’s daughter who matriculated through AACC due in large part to the dedicated and committed faculty and staff who helped the student obtain her associate degree.

Rev. Dr. Dixon-Proctor asked if students who have deficiencies in math and reading are able to pass tests without taking remedial classes. Dr. Gavin responded that these students are passing at a high level due to the innovative work of Dean Morse and the faculty in developmental education. Dr. Gavin explained that generally, community colleges have three disciplines in developmental education: reading, English, and math. AACC has combined reading and English into the same course. What could be a nine-credit sequence has now become a five credit sequence. The nine-credit sequence would take a year and a half to complete while the five-credit would be one course and one semester. Dr. Gavin reported that the students are showing higher success rates in this course, as well as in math. He continued that the college is gearing up for the General Education revision, in which the same kind of thought process would occur in composition courses. Dr. Gavin shared that the college is providing support for these courses so that students can learn faster so as to enroll in the next course. He reported that great success rates are resulting because of this.

Rev. Dr. Dixon-Proctor wanted to know if new students have success coaches to ensure that they are not lost in the process. Dr. Gavin responded that the college has a new pathway for direct entry students who come directly from high school. He reported that these students are assigned an advisor to check in at the very beginning and throughout their career at the college.

Mr. Schaeffer inquired about statistics for students who are participating in the Jump Start program from the local high schools. He wanted to know the statistics for students who stay at AACC once they finish high school versus transferring straight into a four-year or a different school. Dr. Gavin replied the percentage is 50%.

Mr. Hall asked if an estimate could be determined as to when the college might see the impact of better retention rates and decline in dropout rates. Although Dr. Gavin responded that he could calculate the estimate, he proceeded to explain the definition of retention is first-time full-time students. Even though the retention rate for the PAR report is going up, the report does not give an indicator of the general student population for the retention number because 71% of the student population is part-time. Dr. Gavin advised that the estimate could be easily calculated and that he would provide the data.

Assuming that the high school graduation rates are not declining, Mr. Hall asked at what point the college could, with confidence, anticipate when enrollment figures would stabilize, as opposed to declining. Although Dr. Gavin could not quantify the exact time, he shared that practices are being implemented to increase and enhance enrollment. He advised that the college looks at data with regard to who the students are and then changes institutional practices to try to increase enrollment. Dr. Gavin pointed out that through the strategic plan and through the board's leadership from a budget perspective, the college is funding positions to accelerate the work to enhance enrollment. The hiring process for an academic course scheduler is closing, and that position will be focused on ensuring that the college is offering the inventory of classes needed to increase enrollment.

Chair Ulvila praised the college for its dual enrollment, referencing last year’s increase of about 16% with students having a much better chance to either transfer or graduate with a degree.

Dr. Gavin concluded his presentation by advising if the board approves the 2018 Performance Accountability Report, the report would be submitted to the Maryland Higher Education Commission by October 1, 2018.

Vice Chair Moore advised that she had read the entire report and commented that it was very well written and quite impressive. Dr. Gavin acknowledge Kathy Bolton for her hard work on the project.

By motion of Mr. Klasmeier, seconded by Mr. Hall, the Board of Trustees voted unanimously to approve the Anne Arundel Community College 2018 Performance Accountability Report for submission to the Maryland Higher Education Commission by October 1, 2018.

V.B.4. Approval of Updated Maryland Higher Education Commission (MHEC) Institutional Mission Statements – Dr. Dawn Lindsay, President

Dr. Lindsay began her report by asking the board to approve the college’s updated Maryland Higher Education Commission (MHEC) Institutional Mission Statements for both the college as a whole and for AACC at Arundel Mills, the college’s Regional Higher Education Center. She explained that all public institutions of higher education in Maryland are required by law to review and submit their institutional mission statements to MHEC, formatted according to MHEC’s guidelines, following the quadrennial review of the State Plan for Higher Education. Institutions are required to submit their mission statements with a narrative that explains how their mission aligns with strategic directions and both align with the new State Plan.

Dr. Lindsay shared a presentation of highlights from the narrative that will be submitted to MHEC, including AACC’s dual enrollment, financial literacy, equity, completion and supporting students, and the college’s innovative focus on partnerships with businesses and teaching. Dr. Lindsay advised that the last time updated mission statements were submitted to MHEC was in June 2014. She added that MHEC is charged with ensuring that the institutional missions are consistent with the current state plan, which is titled 2017- 2021 State Plan for Postsecondary Education: Increasing Student Success with Less Debt. Dr. Lindsay concluded her report by advising that if the board approves the updated institutional mission statements, the statements would be submitted to MHEC in order to meet its September 28, 2018, submission deadline.

By motion of Rev. Dr. Dixon-Proctor, seconded by Vice Chair Moore, the Board of Trustees voted unanimously to approve the updated institutional mission statements for Anne Arundel Community College and for the college’s Regional Higher Education Center at Arundel Mills for submission to the Maryland Higher Education Commission by September 28, 2018.

NEW BUSINESS

There was no new business.

VII. NEXT BOARD MEETING

Chair Ulvila advised that the next board meeting will be October 9, 2018 at 5:00 p.m. in CADE 219.

VIII. ADJOURNMENT

The meeting was adjourned at 5:50 p.m.

Respectfully submitted,
Dr. Dawn Lindsay
Secretary-Treasurer

Members present: Lawrence W. Ulvila, Jr., Chair; Sandra E. Moore, Vice Chair; Paula J. Darrah, J.D.; Walter J. Hall; Jerome W. Klasmeier; Caleb S. Schaeffer; and Dr. Dawn Lindsay, President

I. CALL TO ORDER AND APPROVAL OF AGENDA

The public session of the Board of Trustees was called to order by Chair Ulvila at 5:00 p.m. in Cade 219.

By motion of Vice Chair Moore, seconded by Ms. Darrah, the Board of Trustees unanimously approved the October 9, 2018, Board of Trustees public session agenda.

II. WELCOME AND INTRODUCTIONS

There were no introductions.

III. APPROVAL OF MINUTES – Lawrence W. Ulvila, Jr., Chair

A. Minutes of the September 11, 2018, Board of Trustees Meeting

By motion of Mr. Hall, seconded by Mr. Schaeffer, the Board of Trustees unanimously approved the minutes of the September 11, 2018, Board of Trustees meeting.

CHANGE IN THE ORDER OF THE AGENDA

Mr. Klasmeier requested that the order of the agenda be changed to move Section V.A.2 (Sabbatical Reports) to this point in the meeting. The Board of Trustees unanimously approved the change in the agenda.

Dr. Lindsay thanked the board for their support to provide sabbaticals to the faculty. She added that sabbaticals provide greater leadership and professional development for the faculty, which affects the overall betterment of the college.

V.A.2. Sabbatical Reports – Dr. Michael H. Gavin, Vice President, Learning

Dr. Gavin thanked the board for approving the sabbaticals. Sabbaticals align with the central mission of the college and allow the faculty to better serve students, as the recipients take what they have learned and bring it back to the classroom.

Dr. Steve Canaday reported that students arrive at college without the writing preparation they need to succeed in credit-bearing college courses. As a result, Dr. Canaday developed a writing textbook during his sabbatical that gives students sentence-level writing skills, reading comprehension strategies, essaylevel organization, and rhetoric and research skills. AACC’s English department will switch to the new freshman writing program in fall 2019, with the intent to include Dr. Canaday’s new textbook.

Professor Lindsay McCulloch reported that the purpose of her sabbatical was to research abstract theory and painting techniques and apply that research to the creation of a series of four new large-scale shaped oil paintings. From her research, Professor McCulloch updated course material for the ART 100 TwoDimensional Design course and is proposing a new abstract painting course for the college. Professor McCulloch’s new artwork is exhibited in the Cade Art Gallery, the Linda Matney Gallery in Williamsburg, Virginia, and is expected to be displayed at the American Poetry Museum in Washington, DC in early 2019.

Dr. Suzanne Spoor reported that the goal of her sabbatical was to design the Creative Process Journal (CPJ), a semester-long series of exercises in which students draw, storyboard, collage, imagine, research and write in order to develop their own creative minds. The CPJ was tested in spring ENG 112 and summer ENG 111, with good success. The CPJ was highly effective in helping students critically think and write essays in which they are personally invested. Mr. Hall complimented Dr. Spoor on her ability to connect students to their work and asked if retention had improved. Dr. Spoor responded that if students are interested, they will stay in class. She reported that all the students in her summer class passed. Only one student dropped the class due to external circumstances. Mr. Hall encouraged Dr. Spoor to share her research and experience with her colleagues. He hoped the faculty would practice building relationships with students to improve retention.

IV. BOARD CHAIR AND COMMITTEE REPORTS

A. Audit and Finance Committee – Walter J. Hall, Committee Chair

There was no report from the Audit and Finance Committee.

B. Board Development Committee – Paula J. Darrah, Committee Chair

Ms. Darrah reported that she and Vice Chair Moore attended a webinar presented by the Association of Governing Boards on board assessment. A board self-assessment will help the board set goals and improve performances in order to strengthen board culture. The committee will consider reviewing the board committee structure to determine if a restructure should occur in order to create an innovative approach to best practices. The next committee meeting is scheduled for Monday, October 15, 2018.

C. Board Policy Oversight Committee – Vice Chair Sandra E. Moore, Board Representative and Committee Chair

Vice Chair Moore reported that on October 1, 2018, a new state law went into effect that requires the governing board of public institutions of higher education to adopt and submit to the Maryland Higher Education Commission (MHEC) by August 1, 2019, a revised sexual assault policy that includes specified disciplinary proceeding provisions that give students the right to have legal counsel present at such proceedings. Once Dr. Lindsay and staff receive additional guidance from MHEC and MACC (Maryland Association of Community Colleges) concerning revisions to be made to the policy, a revised draft policy will be brought to the Board Policy Oversight Committee, and upon its recommendation, to the full board for information first and then for approval. The revised policy is anticipated in spring 2019.

D. Budget Committee – Jerome W. Klasmeier, Committee Chair

There was no report from the Budget Committee.

E. Facilities Committee – Jerome W. Klasmeier, Interim Committee Chair

Mr. Klasmeier reported that the Facilities Committee met via teleconference on September 18, 2018, to discuss a real estate matter and to receive legal advice regarding it. The committee also briefly discussed future procurements, including the Dragun building roof replacement and the printing and mailing of the credit and noncredit schedule of classes and Wingspan magazine.

F. Human Resources Committee – Rev. Dr. Diane Dixon-Proctor, Committee Chair

There was no report from the Human Resources Committee.

G. Report of Trustees’ Liaison to the AACC Foundation – Lawrence W. Ulvila, Jr., Chair

Chair Ulvila shared a letter from a student who is grateful for the foundation’s support in awarding her the Workforce Development Scholarship. Currently working as a waitress, the student expressed gratitude for the opportunity to study dental assisting and radiology within the continuing education program. She is looking forward to having a career, not just a job, and is appreciative of the scholarship to help prepare her for career success. Chair Ulvila reported that as of September 30, 2018, the fundraising total for the current fiscal year is approximately $390,000, bringing the campaign revenue total to $2.84 million. Approximately 60 people attended an event to hear about plans for the Center for Skilled Trades. The foundation nominated the Phillip E. and Carole R. Ratcliffe Foundation for the Foundation of the Year Award at the Community Foundation of Anne Arundel County’s Celebration of Philanthropy event on November 8, 2018. The foundation received an $8,500 grant from Capital One to support the college’s Business Pitch Competition, CEO Roundtable, and Best of Business Competition. The foundation also received an anonymous $50,000 contribution to fund scholarships for nursing.

V. PRESIDENT’S REPORT – Dr. Dawn Lindsay, President

A. Information Items

1. College Updates – Dr. Lindsay

Dr. Lindsay announced that Anne Arundel Community College will be featured as the case study in a book that is being written by Dr. Christine McPhail, the college’s Achieving the Dream coach. Dr. McPhail is the managing principal for the McPhail Group and Emerita Professor and founder of the Community College Leadership Development Program at Morgan State University. Dr. McPhail’s book, to be titled Team Leadership, will show how AACC’s president successfully engaged the college leadership team to launch a transformational change process that led to the development and implementation of Engagement Matters. The case study will demonstrate how leading change involves constantly making decisions based on evidence, which in turn allows institutional leaders and all employees to move forward and make additional decisions.

Dr. Lindsay reported that she met with 20 members of the new LEAD (Leadership Education and Development) cohort on September 28, 2018. The cohort will be working on a capstone project focused on the college’s new values that include: Community & Relationships, Equity & Inclusion, Innovation & Creativity, Positivity and Opportunity. The vice presidents, chief diversity officer and president will be serving as mentors for each LEAD team.

Dr. Lindsay advised that on September 29, 2018, she was honored as the keynote speaker at the Annual Hispanic Health Festival and Resources Inaugural Program and Ribbon-Cutting. The purpose of the event is to benefit the Hispanic/Latino community and to serve as the inauguration for the annual Binational Health Week, one of the largest efforts in America to improve the health and well-being of the underserved Hispanic/Latino community. The festival awarded a student a $1,600 scholarship to attend Anne Arundel Community College. This festival is the largest celebration of Hispanic Heritage Month in Anne Arundel County.

2. Agenda Item V.A.2, was moved to follow III.A.

3. Update on the Health Sciences & Biology Building – Melissa A. Beardmore, Vice President, Learning Resources Management

Ms. Beardmore reported that the Health Sciences & Biology Building will now be referred to as the Health and Life Sciences Building. The project is on schedule and on budget. Phase II is underway. With the pool and Schwartz building removed, we are now undertaking the site work to move Ring Road. Construction will begin in May 2019, with the building opening in August 2021. Ms. Beardmore displayed an animated visual of how traffic will flow around the construction area and during construction. She reported that parking, traffic, noise/vibration and access to the campus, gym, fields and parking lots will impact the campus during construction. Ms. Beardmore showed a rendering of the site upon completion and advised that the college is nearing the end of the design process. Since the college receives state funding, the college is required to have sustainable features like native “living shoreline” plantings, roof water catchment areas, pollinator rain garden, living lab/outdoor classroom, etc. The building will be a green building. The college currently has a silver LEED (Leadership in Energy and Environmental Design) certification but is only a few points shy of gold. The building will be internally and externally designed as a living laboratory for students to experience and view the sustainable features.

Ms. Beardmore advised that the floor plans were designed to have informal learning spaces for students to study between classes so that they can plug in their electronic devices or meet with each other or with faculty. The building will also include a 160-seat lecture hall, a dividable space for two separate 60-seat classrooms or one 120-seat classroom, simulation labs, office space and suites for faculty and staff, and spaces for faculty to conduct lectures from different sides of the classroom. The building will have three floors with elevators at each end of the building. The design reflects the surrounding community. It has also been designed to reflect the nature of the programs within the building via its colors and features, such as light fixtures that may look like cells or clouds.

Mr. Klasmeier asked if the college’s shoreline expert had been consulted on the sustainability feature of native living shoreline planting. Ms. Beardmore responded that Dr. Stephen Ailstock, biology chair, has been intimately involved with the design project. Mr. Maury Chaput chimed in that Dr. Ailstock would have informed the college if there was cause for concern.

4. Monthly Update on Accreditation – Dr. Dawn Lindsay, President

Dr. Lindsay reported that the Middle States Leadership Team had its first meeting of the semester on September 27, 2018. The committee is chaired by Dr. Alycia Marshall, with Dr. Gregory Schrader chairing the steering committee. The Middle States Leadership Team discussed the Middle States timeline, the roles and committee structure, the current status of self-study recommendations, and the process for identifying steering committee members.

5. Student Government Association (SGA) – Jacob Smith, President

SGA President Jacob Smith presented the goals for the year, which included developing and implementing a marketing plan to increase awareness of student activities on campus and The Nest, optimizing the function of the SGA, and increasing community outreach.

6. Academic Forum/Council – Dr. Amy Allen-Chabot, Chair

Dr. Allen-Chabot presented a summary of goals for each of the Academic Forum committees: Educational Policies and Curriculum, Academic Integrity Review, Teaching and Learning, Thematic Learning Communities, Learning Outcomes Assessment, and Academic Standards. The committees will develop resources and training materials and assess the process for student centeredness, equity, and fairness. Committees will also integrate diversity, equity, and inclusion within the curriculum; review academic regulations impacting the awarding of degrees; and research and make recommendations about the implementation of non-thematic learning communities as a means for building student engagement.

7. The Faculty Organization (TFO) – Professor Ken Jarvis, President – No report

Professor Jarvis reported that TFO is the constituency group comprising all full-time faculty and approximately 1,000 adjuncts who meet monthly. TFO has five main committees that oversee compensation, adjunct faculty affairs, policies and practices, committee goals, and grievances. The goals for this year include working with the college administration to promote transparent communication between the administration and faculty and adjunct faculty as it relates to issues, policies, and procedures directly affecting faculty. The committee’s goal is also to perform the functions of TFO as outlined in the TFO charter.

8. Professional and Support Staff Organization (PSSO) – Sarah Earle, President

PSSO President Sarah Earle reported that PSSO’s goals for this year are to increase member participation and revise the duties and responsibilities of the officers, area representatives, and alternate area representatives. PSSO is also working on a plan to increase diversity among PSSO committees. The Community Service Committee collected 50 backpacks of school supplies for local elementary school students and is planning the annual Thanksgiving food drive. Other PSSO committees are working on updating welcome letters for new members.

9. Administrative Staff Organization (ASO) – Dr. Terry Portis, Vice President

ASO Vice President Dr. Portis reported that the first meeting of AY 2019 was September 19, 2018, in which Vice President Gavin provided an update on restructuring the division on learning to meet current and future challenges, including addressing strategic priorities, the Middle States Self-Study, and an increased emphasis on accountability. ASO approved its goals for the year, which included contributing ASO’s perspective in developing the next strategic plan, supporting the HelpLink campaign to address anticipated deficits in funding, and assisting college leadership in the implementation of the new college values.

10. Maryland Association of Community Colleges (MACC) Activities – Dr. Dawn Lindsay

Dr. Lindsay reported that on October 17, 2018, the college will host the MACC Board of Directors meeting, at which time the MACC board will vote on approving the 2019 MACC Legislative Agenda. Dr. Lindsay also reported that MACC will hold its annual MACC Trustee Leadership Conference and Legislative Reception from 4:00 p.m. – 7:30 p.m. at the Calvert House in Annapolis.

V.B.1. Ratification of Approval of Academic Programs – Dr. Michael Gavin, Vice President, Learning

Dr. Gavin thanked the board for its responsiveness to the request to approve the academic program via email. He also thanked Dr. Amy Allen-Chabot and Dr. Alycia Marshall for working internally with college committees to gain the committees’ approval of the program prior to board approval.

Dr. Gavin explained that the certificate is an Interprofessional Healthcare certificate consisting of 32 credits, which is equivalent to a junior year for students in professional health programs. The fiscal implications would be the cost associated with providing additional faculty coverage should enrollments grow.

Dr. Lindsay added that the college is excited about this program. She reported that Anne Arundel Community College would be the first in the state to offer a program where students will participate for three years at Anne Arundel Community College and two years at the University of Maryland Baltimore and graduate with a master’s degree.

By motion of Chair Ulvila, seconded by Ms. Moore, the Board of Trustees voted unanimously to ratify its vote approving the certificate program in Interprofessional Healthcare.

V.B.2. Approval of Contract for Printing and Mailing Services for the Credit and Noncredit Schedule of Classes and Wingspan Magazine – Melissa Beardmore, Vice President, Learning Resources Management

Ms. Beardmore reminded the board that in October 2016, the board approved the base year contract for this agenda item. She explained that option year number one was October 2017 and option year two begins October 2018. She continued that in 2013, the county council required the college to stop mailing the credit schedule of classes to all households. Thus, the credit schedule of classes was only mailed to current students, with noncredit and Wingspan going to all households in the county. Ms. Beardmore reported that this year’s contract has a 3.9% increase over option year one. If the board approves the contract again, the contract would be a one-year option year extension, with an option to extend forward two additional one-year periods. Ms. Beardmore advised that there are sufficient funds in the public relations and marketing operating budget for this contract.

By motion of Mr. Klasmeier, seconded by Mr. Hall, the Board of Trustees voted to unanimously approve the second of four (4) one-year contract extensions for the printing and mailing services for the credit and noncredit schedule of classes and Wingspan Magazine to Corporate Press, Inc., of Lanham, Maryland, in an amount not to exceed $552,719.

V.B.3. Approval of Award of Contract for Dragun Science Building Roof Replacement – Melissa Beardmore, Vice President, Learning Resources Management

Ms. Beardmore reported that the contract will include replacement of the roof and windows of the Dragun Science Building. She advised the scope of the work was provided in an email to the board’s Facilities Committee. Questions were addressed and calculations were provided to the committee indicating reasonable pricing. CitiRoof Corporation is proposed as the contract awardee. Ms. Beardmore was pleased to report that the county executive and county council saw the need for this project and supported its funding. The windows will be done over spring break and the roof in the summer. Ms. Beardmore advised that there is adequate funding for the project and field adjustments in the Systemics and Campus Improvement capital budget.

By motion of Mr. Schaeffer, seconded by Mr. Klasmeier, the Board of Trustees voted unanimously to approve the award of contract for the roof replacement of the Dragun Science Building to CitiRoof Corporation of Columbia, Maryland, in an amount not to exceed, $1,467,510.

V.B.4. Approval of the Draft 2019 MACC Legislative Agenda – Dr. Dawn Lindsay, President

Dr. Lindsay asked the board to approve the draft 2019 Maryland Association of Community Colleges (MACC) legislative agenda as shown in Exhibit 1. This draft sets forth the community colleges’ priorities for inclusion in MACC's legislative agenda for the 2019 General Assembly, along with some additional initiatives. The draft has been reviewed at various levels of MACC and the Maryland Council of Community College Presidents (MCCCP). The draft will be presented to MACC Board of Directors for approval on October 17, 2018.

Chair Ulvila added that he will be representing the college at the October 17, 2018, MACC Board of Directors meeting.

By motion of Chair Ulvila, seconded by Vice Chair Moore, the Board of Trustees voted unanimously to approve the draft 2019 MACC Legislative Agenda.

NEW BUSINESS

Mr. Klasmeier requested clarification about a burdensome testing requirement from the Fire Marshal’s office for the Student Services Building. The Capital Projects Status Report indicated that the Fire Marshal’s Office is contesting the testing. Mr. Maury Chaput, executive director of administrative services, responded that the Fire Marshal’s office requires the building to be occupied once the alarm system is installed. The background noise in an academic setting makes the testing burdensome. The testing has to be done in real time, not weekends.

VII. NEXT BOARD MEETING

Chair Ulvila advised that the next board meeting will be November 13, 2018 at 5:00 p.m. in CADE 219.

VIII. ADJOURNMENT

The meeting was adjourned at 6:30 p.m.

Respectfully submitted,
Dr. Dawn Lindsay
Secretary-Treasurer

A session of the Board of Trustees was held on October 9, 2018, at 4:00 p.m. in CADE 228. Because the board intended to discuss a personnel matter, pursuant to Section 3-305(b)(1)(i) and obtain legal advice, pursuant to Section 3-305(b)(7) of the Open Meetings Act, a vote was taken to close the meeting pursuant to the General Provisions Article of the Maryland Annotated Code Section 3-305(d)(2)(i)(ii). The following board members were present and voted to close the session: Lawrence W. Ulvila, Jr., chair; Sandra E. Moore, vice chair; Paula J. Darrah; Walter J. Hall; Jerome W. Klasmeier; and Caleb S. Schaeffer. The meeting began at 4:00 p.m. and ended at 4:55 p.m.

Members present: Lawrence W. Ulvila, Jr., Chair; Sandra E. Moore, Vice Chair; Paula J. Darrah, J.D.; Rev. Dr. Diane R. Dixon-Proctor; Walter J. Hall; Jerome W. Klasmeier; Caleb S. Schaeffer; and Dr. Dawn Lindsay, President

I. CALL TO ORDER AND APPROVAL OF AGENDA

The public session of the Board of Trustees was called to order by Chair Ulvila at 4:00 p.m. in Cade 219.

By motion of Mr. Klasmeier, seconded by Mr. Schaeffer, the Board of Trustees unanimously approved the November 13, 2018, Board of Trustees public session agenda.

II. WELCOME AND INTRODUCTIONS

Chair Ulvila extended gratitude and appreciation to all attending guests.

III. APPROVAL OF MINUTES – Lawrence W. Ulvila, Jr., Chair

A. Minutes of the October 9, 2018, Board of Trustees Meeting

By motion of Mr. Klasmeier, seconded by Mr. Hall, the Board of Trustees unanimously approved the minutes of the October 9, 2018, meeting.

IV. BOARD CHAIR AND COMMITTEE REPORTS

A. Audit and Finance Committee – Walter J. Hall, Committee Chair

Mr. Hall reported the Audit and Finance Committee met on October 11, 2018, and held an audit review meeting with Ms. Christina Bowman, principal, from CliftonLarsonAllen, LLP to discuss the results of the FY2018 audit. The auditors issued an unmodified or clean opinion with no material weaknesses, significant deficiencies, control deficiencies, or audit adjustments. Additionally, the auditors’ report disclosed no findings or recommendations on the federal financial aid and grants audit. Mr. Hall reported that Ms. Bowman complimented the management team on their preparation as all requested documentation and reports were available upon request.

Mr. Hall shared that the committee also discussed and approved a revision to the Audit and Finance Committee Charter Responsibilities Checklist to clarify the committee’s implementation of the best practices. The committee then received an update from college staff on two new accounting pronouncements, Governmental Accounting Standards Board (GASB) statement number 84 covering Fiduciary Activity and number 87 covering Leases. These pronouncements are under evaluation by college staff, and the committee will receive updates at future meetings. The committee also discussed the FY2019 operating budget status report as of September 30, 2018, and the anticipated annual results, noting the college is operating within existing resources. During the meeting, John Williams, the college’s information security director, provided a presentation on data security requirements and the assessment tool being recommended by the Department of Education. Lastly, the committee discussed future meetings and agreed to a meeting in the spring to receive an update on the data security assessment process.

Mr. Hall added that the committee complimented the staff on their outstanding performance, which resulted in no comments from the auditors. Subsequently, Mr. Hall asked that the Board of Trustees accept the college’s FY2018 financial statements

By motion of Mr. Hall, seconded by Mr. Klasmeier, the Board of Trustees accepted the college’s FY2018 financial statements audited by CliftonLarsonAllen, LLP.

B. Board Development Committee – Paula J. Darrah, Committee Chair

Ms. Darrah reported that the Board Development Committee met on Wednesday, November 7, 2018, to discuss board self-assessment material received from AGB (Association of Governing Boards) and determined that it would entertain other vendors that offered assessments geared towards community colleges. A follow-up report will be shared with the committee by Friday, November 30, 2018, regarding the selected vendor. Ms. Darrah also reported that during the meeting Chair Ulvila praised the committee for its due diligence to strengthen board engagement by implementing goals and professional development through workshops and retreats. He expressed a greater respect for the college when he recently attended the ACCT conference in New York and discovered that other colleges were not operating under the same standards of dashboard measures as AACC.

C. Board Policy Oversight Committee – Vice Chair Sandra E. Moore, Board Representative and Committee Chair

There was no report from the Board Policy Oversight Committee.

D. Budget Committee – Jerome W. Klasmeier, Committee Chair

Mr. Klasmeier reported that the Budget Committee met on Tuesday, November 6, 2018, to discuss the preliminary planning for the FY2020 budget where they reviewed the FY2019 Financial Status report as of September 30, 2018. While tuition and fees revenue is projected to be under budget, there is adequate expenditure savings to accommodate the shortfall. All expenditure areas are projected to be within the college’s appropriation authority. Mr. Klasmeier added that the committee was briefed on the preliminary projections and assumptions regarding key variables in the revenue and expenditures budget for FY2020. He advised that the FY2020 budget will be a challenge as a result of continued revenue constraints. Lastly, the committee reviewed the initial draft of the multi-year budget planning tool. This tool helps assess the impact of current-year decisions on future operations by allowing the committee to test options and the implications of those options throughout the budget development and approval process. The planning tool will be updated for the FY2020 draft budget and will be shared with the full board at its February budget workshop. Mr. Klasmeier stated his appreciation for Chair Ulvila’s enthusiasm for the use of the multi-year budget planning tool.

E. Facilities Committee – Jerome W. Klasmeier, Interim Committee Chair

Mr. Klasmeier reported that the Facilities Committee met on October 23, 2018, to discuss a real estate matter and legal advice regarding such, in addition to discussing the naming opportunity for the Skilled Trades Center, which was the operating name of the facility at the time of the meeting. He added that the committee reviewed the programmatic assumptions for this project, including the five-year operating revenue and expenditure projections. The committee then heard an update on the Health & Life Sciences building. The project continues to be on schedule and within budget. Mr. Klasmeier reported that while construction documents are currently in process, the focus has shifted to Phase II, which includes the re-routing of Ring Road and additional site work. Mr. Klasmeier added that the naming opportunity for the Skilled Trades Center and the Phase II contract for the Health & Sciences Building will be agenda items for today’s public session.

F. Human Resources Committee – Rev. Dr. Diane Dixon-Proctor, Committee Chair

Rev. Dr. Dixon-Proctor reported that the Human Resources Committee met on October 15, 2018, and received an update on the Learning division structure. Rev. Dr. Dixon-Proctor reported that Middle States has updated its standards and is more focused on outcomes, data, and documented improvement. She continued that Middle States has also changed the reporting time period. The previous self-study included recommendations related to assessing roles of department chairs and coordinators, assessing and improving part-time faculty processes, conducting a comprehensive study of AACC’s organizational structure, and exploring ratios of full-time and part-time faculty for student success. Upon looking at the structure in Learning, it was determined that a realignment was needed to ensure that faculty focus on student learning while administrators determine how well they learn. The realignment would create eight new assistant deans and change the roles of department chairs. Fifty-six department chairs for 1,001 faculty load hours equates to 40 full-time faculty members whose primary role should be curriculum and teaching, not administrative work. This would release time back into the classroom, resulting in 584 faculty load hours, which is equivalent to 14 new full-time faculty members that we gain in the classroom. The assistant deans would be on campus 12 months and would focus on strategic administrative work, continuous improvement, retention, and completion.

G. Report of Trustees’ Liaison to the AACC Foundation – Lawrence W. Ulvila, Jr., Chair

Chair Ulvila shared a thank you letter from a recipient of the Friends of BayWoods of Annapolis Scholarship. The student is pursuing a nursing career through AACC’s Registered Nursing Program. She is grateful for the scholarship and looks forward to following in the footsteps of her cousin, who recently graduated from the program and who is currently working at Anne Arundel Medical Center.

Chair Ulvila reported that as of October 31, 2018, the fundraising total for the current fiscal year is approximately $548,000, bringing the campaign revenue total to $2.94 million. Chair Ulvila was pleased to report that the foundation received a $100,000 contribution from an anonymous donor to fund nursing program expenses at the college, and the foundation received a $30,000 commitment from BGE for noncredit workforce development scholarships for trades.

Chair Ulvila advised that on October 18, 2018, Vollie Melson and Kip Kunsman, interim dean for continuing education and workforce development, presented on the Center for Skilled Trades at the Associated Builders and Contractors Chesapeake Shores Chapter meeting. This provided the college with the opportunity to gain feedback from business leaders on their needs as employers in the area of skilled trades. Chair Ulvila also advised that on October 23, 2018, Dr. Lindsay, leadership from the School of Continuing Education and Workforce Development, and foundation staff welcomed 20 local business leaders for a Roundtable Breakfast with the president to discuss their needs for hiring qualified workers in the area of skilled trades. This roundtable allowed business leaders to provide invaluable feedback and proved to be a great resource for the Center for Skilled Trades.

With a heavy heart, Chair Ulvila shared that Carole Ratcliffe passed away this weekend. He advised that Carole and her husband Philip started the Philip E. and Carole R. Ratcliffe Foundation, a charitable organization designed to encourage and reward entrepreneurship, create jobs, and expand economic opportunity. Chair Ulvila added that Mrs. Ratcliffe’s legacy and her positive impact can be seen through the many current and former students who have achieved their goals and dreams with support from the Ratcliffe Foundation. He reported that the Ratcliffe Foundation has been an indispensable partner to AACC, providing $2.9 million in gifts and commitments and helping hundreds of students prepare for successful business careers since 2003. Just this past Thursday, the Ratcliffe Foundation was awarded Foundation of the Year by the Community Foundation of Anne Arundel County. Chair Ulvila added that the entire AACC community is deeply saddened by Mrs. Ratcliffe’s passing. Carole Radcliffe was a partner and friend who will be sorely missed. 4

Lastly, Chair Ulvila advised that the AACC Board of Trustees and Foundation Board of Directors Joint Board Dinner will be held on Tuesday, November 27, 2018, beginning at 5:30 pm in the Skipjack Room at the Annapolis Yacht Club. He advised trustees to confirm their attendance with Tracie Thomas.

Approval of Naming of the College’s Center for Skilled Trades – Lawrence W. Ulvila, Jr., Chair

Chair Ulvila said that the Board of Trustees is asked to approve the naming of the yet-to-be-built Center for Innovation and Skilled Trades. This request is being made due to an expression of intent from a donor, whose name would be revealed after the donor agreement is fully executed. In accordance with the Procedures for Naming College Properties, Programs and Positions as revised on December 12, 2017, the board is being asked to consider naming the Center for Innovation and Skilled Trades for this couple on the basis of monetary contributions as delineated in Section II (D) of the procedures. Chair Ulvila shared that the couple has met the criteria set forth in the naming procedures because they have made significant contributions exceeding $1.3 million in gifts over a lifetime to benefit AACC. He added that the personal qualities of these donors are extraordinary, as they have supported and financially contributed to the college over the past 19 years. The couple also has a strong relationship to the college, regularly attending college and foundation events and faithfully committing to education and workforce development to strengthen the community. Lastly, this couple introduced the college to the Ratcliffe Foundation, which has donated $2.9 million to the college.

Chair Ulvila advised that if the board approves the main motion, the building will be named the Center for Innovation and Skilled Trades with this couple’s name. Anne Arundel Community College will work closely with the Board of Trustees, the president, and the donors to develop a plan for a formal public announcement of this naming. There are no fiscal implications. The Anne Arundel Community College Foundation will pay the costs associated with the purchase and installation of the building signage. Chair Ulvila presented a motion for the Board of Trustees to approve the naming for this couple in recognition of their lifetime contributions to the college because they have met all conditions and criteria set forth in the Procedures for Naming College Properties, Programs, and Positions.

By motion of Mr. Hall, seconded by Rev. Dr. Dixon-Proctor, the Board of Trustees approved the naming of the Center for Innovation and Skilled Trades for the aforementioned couple in recognition of their lifetime contributions to Anne Arundel Community College, which meet all the conditions and criteria set forth in the Procedures for Naming College Properties, Programs, and Positions.

V. PRESIDENT’S REPORT – Dr. Dawn Lindsay, President

Dr. Lindsay shared that a celebratory reception for Dr. Martha Smith will follow the public session and all are welcome to attend.

A. Information Items

1. College Updates – Dr. Lindsay

Dr. Lindsay was pleased to report that Trustee Rev. Dr. Diane Dixon-Proctor has been elected to the Association of Community College Trustees (ACCT) Diversity, Equity, and Inclusion Committee. where she will serve as the Northeast Region representative. Chair Ulvila added that Rev. Dr. Dixon-Proctor’s election was won by a unanimous decision. Dr. Lindsay continued that on October 26, 2018, she, Chair Ulvila, and Trustee Dixon-Proctor gave a presentation at the ACCT Leadership Congress on the college’s strategic plan. Titled “Building a Culture of Completion with an Equity Lens: A Catalyst for Institutional Transformation,” the presentation was very well received by the attendees, some of whom have made follow-up inquiries to the college. Dr. Lindsay thanked Kathy Bolton, Fran Turcott, and Monica Rausa Williams for their stellar work in helping to prepare the presentation. Dr. Lindsay also reported that during the November 1, 2018, Anne Arundel County Chamber of Commerce Business Hall of Fame and Awards dinner, Chair Ulvila received the well-deserved honor of the Lifetime Achievement Award from the chamber. She advised that on November 2, 2018, the college’s Strategic Planning Council held its first meeting of the academic year to gear up for the next strategic plan. Lastly, she advised that as a result of the recent election of new County Executive Steuart Pittman, she will be on the circuit with the newly elected county officials to talk with them about the vital importance of the college. She welcomed having board members join her on these visits.

2. Pathways to Completion: Student Support – Dr. Felicia Patterson, Vice President, Learner Support Services, and Dr. Tiffany Boykin, Esq., Dean, Student Engagement

Dr. Patterson introduced Dr. Boykin and said that Dr. Boykin would be sharing information about the college’s emergency support services, noting that students who come for emergency support are not just low-income students.

Dr. Boykin noted that nearly eight out of ten low-income, first-generation students are still unable to pay for college, despite receiving financial aid. A 2017 HOPE report revealed that in the past 30 days, 42% of community college students are having trouble getting enough to eat on a daily basis. As a result, in 2009 AACC implemented an emergency aid system with two programs centralized in the Office of Student Engagement: (1) Food Pantry and (2) the Helplink Program.

The Food Pantry, established in 2010, helps offset costs for students experiencing food insecurity. As of February 2017, about 1,640 students (half females; half males) accessed the student pantry. Zip code data revealed that Glen Burnie and Glen Burnie II are the top areas where students expressed a need for food. The Food Pantry is primarily funded by student fees, as the Student Government Association allocates about $10,000 each academic year to help students in need.

The Helplink Program, established in 2009, supports the comprehensive mission of the college by providing emergency resources to students who are experiencing a personal crisis and lack essential necessities. Some of those essential necessities include: childcare, housing, living expenses (utilities), medical/health care (co-pays), textbooks, and transportation. Students submit an application and then meet with an advisor to develop a plan to address the need.

Dr. Boykin reported that an average of 130 students request emergency assistance. Females are a higher percentage than males, with black students having a disproportionate percentage request. Transportation is the number one barrier for student success. Dr. Boykin reported that the AACC Foundation is a funding source for these programs with external and internal campaigns, along with the ASO’s (Administrative Staff Organization) payroll deduction campaign and the Hawk’s Nest Deli and Grille’s cash banks at the cash registers. Dr. Boykin also was pleased to report that the college has recently partnered with the Maryland Food Bank to deliver up to 3,000 pounds of non-perishable and perishable food items per month. Dr. Boykin advised that although the programs are primarily at the Arnold campus, a future initiative would be to expand them to other AACC sites. She added that the River Hawk Closet, a resource to help students with professional attire, is another initiative, in addition to partnering with BB&T Bank to help students with financial literacy. She reported that students who need emergency services are not strictly low-income students. Rather, they range from military and veterans, single parents, high achievers, and students with disabilities. Students in need are also those who are recently unemployed or between jobs, police academy cadets, and health program majors. Dr. Boykin said there is a linkage between these programs and student success, noting that data from 2013-2015 shows that Help Link recipients had a high retention rate.

Mr. Schaeffer inquired about awards from the Help Link program. He wanted to know how many of the 100 Help Link student requests received awards each year. Dr. Boykin reported that last year there were over 150 student requests that totaled over $23,000 in awards.

3. Year-to-Date Enrollment Report – Dr. Felicia Patterson, Vice President, Learner Support Services

Dr. Patterson reported on enrollment progress from the end of last year to fall 2018. She noted that the Systemic Enrollment Management Plan aligns with the college’s strategic plan and that action steps have been developed for each enrollment initiative. Dr. Patterson shared some of the enrollment improvement activities. The college is continuing student outreach work by offering three new academic programs. Learner Support Services and Public Relations and Marketing are working on a new marketing campaign to convert prospects into applicants with an appropriate pipeline in place for students to move from registration to class attendance. The zip code analysis project is in its second year of operation to identify and target potential enrollment pools. Readiness navigators are in place to assist students with applications and the enrollment process. As the scholarship pool continues to grow, the college is strategically determining ways that students can receive scholarship incentives earlier in the school year. The college has also completely revised its financial aid communication to students by contacting students who have received financial aid packages but who have not yet enrolled.

Dr. Patterson said that the college is also looking at a comprehensive student transition plan that includes communication and outreach to students to ensure proper matriculation by implementing a new process for placing students into developmental courses. Recent high school graduates will be able to use their high school grade point average for alternate measures for placement in English and mathematics. Dr. Patterson was pleased to report that 95% of the faculty are now using grade books on Canvas, which is a learning management system to ensure that students are aware of their progress. Academic Advising programs are now redesigned so that advisors are able to proactively work with students to strengthen faculty student advising partnerships. In an attempt to be improve day and evening programming, the Arundel Mills site has now moved to a Monday, Wednesday, Tuesday, Thursday schedule.

Dr. Patterson advised that the college is leveraging technology through course search, transcript software, faculty referral and virtual advising and that the college is working on the creation of a completion office to foster automatic awarding, particularly with stackable credentials. Dr. Patterson concluded her report by providing the following fall 2018 statistics: 12,886 credit headcount; 3,536 credit FTE; 59.5% female and 40.5% male; 4,490 (37.9%) minority students; 4,637 (36%) taking at least one online course; 1,477 (11.5%) taking at least one hybrid course; 1,125 dually enrolled; 26.2% AACPS graduates draw rate; and 61% retention rate.

4. Monthly Update on Accreditation – Dr. Dawn Lindsay, President

Dr. Lindsay reported the Middle States leadership team chaired by Dr. Alycia Marshall, accreditation liaison, held its second meeting of the semester on Friday, November 2, 2018. The Middle States leadership team discussed the Middle States timeline, rules, and structure of the Middle States committees; the process for archiving and filing resources for future work; the current status of the selfstudy recommendations; and the process for identifying steering committee members. Under the leadership of Dr. Gregory Schrader, steering committee chair, and Dr. Marshall, the process for identifying steering committee members has begun, with plans to identify all steering committee members no later than spring of 2019 and with steering committee work to begin officially in fall 2019. Dr. Lindsay reported that the college met its Annual Institutional Update, which was successfully submitted last month, per MHEC’s deadline.

5. Student Government Association (SGA) – Jacob Smith, President

SGA President Jacob Smith shared that SGA had agreed to lease phone charging stations to see how often they would be used and then decide whether or not to buy the station. Mr. Smith said that within a 30-day period, 105 students used the stations, which averages between three and five students a day. 7 With low student usage, recurring maintenance problems, and a company that is non-responsive, SGA opted against purchasing the $6,000 charging stations. The money will be allocated elsewhere within the SGA budget. Mr. Smith reported that SGA goals have been revised to be more measurable. SGA is in the process of restructuring the election process and the SGA constitution.

6. Academic Forum/Council – Dr. Amy Allen-Chabot, Chair No report.

7. The Faculty Organization (TFO) – Professor Ken Jarvis, President – No report No report.

8. Professional and Support Staff Organization (PSSO) – Sarah Earle, President No report.

9. Administrative Staff Organization (ASO) – Dr. Terry Portis, Vice President No report.

10. Maryland Association of Community Colleges (MACC) Activities – Dr. Dawn Lindsay

Dr. Lindsay reported that on October 17, 2018, the MACC Board of Directors held its semiannual meeting at AACC, with Chair Ulvila representing the college. Among the items voted on and approved by the MACC board was the 2019 MACC legislative agenda, which the board approved at last month's public session. The MACC board also held elections for the executive committee. Dr. Lindsay was pleased to announce that Rev. Dr. Dixon-Proctor was re-elected as the MACC treasurer. Dr. Lindsay advised that MACC is working on arrangements for the ninth annual completion summit, which will be held December 7, 2018, at CCBC in Catonsville. A team of AACC faculty and staff will be participating in the summit. Dr. Lindsay asked board members to mark their calendars for the annual MACC Trustee Leadership Conference and Legislative Reception scheduled for February 4, 2019, from 4:30 p.m. to 7:30 p.m.

V.B.1. Approval of the Phase II Contract for Construction Management at Risk Services for the Health and Life Sciences Building – – Melissa Beardmore, Vice President, Learning Resources Management

Ms. Beardmore reported that Phase II of the Health and Life Sciences construction project will include the relocation of Ring Road and other required site work. She referred the board to Exhibit 3, which detailed the specifics of the project. Sufficient funds are available for the execution of this phase of the contract. Ms. Beardmore said that if the board approves the contract, the president would execute a resolution to the Anne Arundel County Council requesting approval of the proposed contract and a petition to the Maryland Higher Education Commission for the state’s financial participation in the cost of the project’s construction.

Ms. Beardmore said that upon approval by the Board of Trustees, the college must also submit its funding request with executed resolution and petition to the Maryland Department of General Services for endorsement and to the Maryland Board of Public Works for contract award approval. The college will execute all the necessary contract documents when all governmental approvals are obtained.

By motion of Ms. Moore, seconded by Mr. Klasmeier, the Board of Trustees unanimously approved the award of the contract for the Construction Management at Risk Services with a guaranteed maximum price (GMP) for Phase II construction for the new Health and Life Sciences Building to The Whiting Turner Contracting Company, of Baltimore, Maryland, in an amount not to exceed $6,489,486.

V.B.2. Approval of the Sale of the Moore Road Property – Melissa Beardmore, Vice President, Learning Resources Management

Ms. Beardmore said the board is asked to approve the sale of three residential lots owned by the college, totaling one acre of land, located at 80 Moore Road, Arnold, Maryland. Ms. Beardmore explained that the property is located in the community of Rupert Manor, adjacent to the southwest corner of the campus. The college received an expression of interest to purchase the property from Elm Street Development for $225,000 but was able to negotiate an updated offer of $250,000, which the college believes is a reasonable offer. If the board approves the sale, college counsel will complete the appropriate documents for ratification and signatures by both parties.

By motion of Mr. Klasmeier, seconded by Mr. Hall, the Board of Trustees unanimously approved the sale of the property located at 80 Moore Road, Arnold, Maryland, in accordance with the described terms; directed counsel to complete the appropriate documents; and authorized the chair of the Board of Trustees to execute such documents.

V.B.3. Approval of Award of President Emeritus Status of Dr. Martha A. Smith – Lawrence W. Ulvila, Jr., Chair

Chair Ulvila said that it was his distinct pleasure to request that the Board of Trustees award President Emeritus status to Dr. Martha A. Smith. He noted that President Emeritus status is an honor granted by the board to an individual who has served as president of the college and who, during their term of service, made significant and lasting contributions to the college community. He continued that the recommendation for the award of President Emeritus status is to be made to the Board of Trustees by a sitting member of the board. In order to be eligible for this honor, per the board’s Policy on College Officer Emeritus Status, the nominated candidate shall have been retired or separated from the college for one year and shall have served at least 10 years as president of the college, during which time the candidate demonstrated a record of excellence in the following areas: (1) leadership; (2) professional growth and development; (3) student success; and (4) contribution to the college community deemed to have a lasting impact on the institution.

Chair Ulvila reported that after careful review of Dr. Smith's accomplishments during her tenure at AACC and the tremendous strides made by the college under her leadership, Dr. Smith fully meets the criteria and standards required for the award of President Emeritus status. He stated that her outstanding service to the college and to the community it serves has been well-documented and celebrated, and it makes her worthy of the prestigious award.

Chair Ulvila shared Dr. Martha A. Smith began her tenure as president at Anne Arundel Community College on August 1, 1994, and retired from that position 18 years later on August 1, 2012. During her time as president, Dr. Smith was a visionary and driving force that put AACC on the front lines of the nation's most outstanding and respected community colleges.

As Senator Ben Cardin noted in a commendation entered into the Congressional Record at the time of Dr. Smith’s retirement in 2012, "Her tireless dedication and unwavering enthusiasm have been instrumental in bringing extraordinary educational opportunities to the students of AACC. Under her leadership, AACC has grown to meet the needs of students and employers in Anne Arundel County and throughout the state of Maryland."

Chair Ulvila continued that the citation went on to state that Dr. Smith “has led AACC's growth and success by keeping her finger on the pulse of workforce trends, student goals, and employer needs. Her considerable expertise and leadership in the areas of workforce development and education have enabled her to serve in many leadership roles with local, state, and national organizations.” Chair Ulvila added that her many accomplishments and the recognition and awards received by the college during her tenure are described in the accompanying agenda item. With the board’s approval, Chair Ulvila stated that Dr. Martha A. Smith shall be awarded the status of President Emeritus of Anne Arundel Community College and be recognized as such from this point forward.

By motion of Rev. Dr. Dixon-Proctor, seconded by Mr. Hall, the Board of Trustees unanimously awarded President Emeritus status to Dr. Martha A. Smith in grateful recognition of her outstanding leadership and significant and lasting contributions to Anne Arundel Community College during her 18-year tenure as president of the college.

In seconding the motion, Mr. Hall added that the wonderful record of the college's accomplishments under Dr. Smith's leadership is testimony to how worthy she is to receive this honor. Mr. Hall recounted Dr. Smith’s first day on campus. He explained Dr. Smith hit the ground running, as “Students First” signs suddenly sprung up all over the college. He recalled everyone’s wonderment about what was happening at the time. He explained that Dr. Smith led by example, exclusively devoting herself to making Anne Arundel Community College one of the premier colleges in the United States. She was able to accomplish this through her ability to attract, retain, and motivate talented people, as people make a college. Only the best of the best were good enough for Dr. Smith and for Anne Arundel Community College. Through a genuine concern for the well-being of each individual, Dr. Smith won over people's hearts, whether faculty or groundskeeper. Her handwritten notes of thanks and encouragement brightened many and made their day. She guided the college to record enrollment and national recognition, along with the unique achievement of a Middle States peer review with zero criticisms or recommendations for improvement. Mr. Hall stated that, most importantly, Dr. Smith’s leadership enabled the college to fulfill its mission and vision, as evidenced by the accomplishments of the students. In seconding the motion, Mr. Hall asked Chair Ulvila to have the supporting materials included in the board packet outlining Dr. Smith’s accomplishments be appended to the board minutes so as to become part of the permanent record. Chair Ulvila agreed to do so.

The medallion signifying the award of President Emeritus status was presented to Dr. Martha A. Smith by Board of Trustees Chair Lawrence W. Ulvila, Jr.

Upon receiving the award, Dr. Smith thanked the faculty, staff, administrators, and students who were present, which made the event so special to her. She added it was easy to fall in love with the college when she arrived in the spring of 1994. She shared the best part of every single day was spending time with faculty, staff, administrators, and students, who sustained, energized, and inspired her with each interaction that she had with them. Regardless of your position, Dr. Smith stated that the college had a collective focus on helping people achieve their potential, accomplish their goals, and even helping to make some dreams come true by working together side by side, shoulder to shoulder, and heart to heart.

Dr. Smith added that she had the pleasure and privilege of serving with a multifaceted dynamic team of the most honorable, talented, dedicated, creative, hardworking, collaborative, and competent professionals. Dr. Smith thanked the Board of Trustees for the prestigious honor and every board member who governed during her tenure for their absolute and unwavering guidance, commitment, and support throughout each of her fulfilling years as president. Dr. Smith thanked Dr. Lindsay for the warm reminders that she is always welcome at AACC, Anita Delaporte for the flawless and beautiful job she did compiling background material to make her look good for the President Emeritus award, and Dr. Faircloth’s efforts to invite colleagues to share in the joyous occasion. Dr. Smith shared that her award is an honor and a privilege of the highest order and that it has been a pleasure to serve with everyone at the college.

VI. NEW BUSINESS

There was no new business.

VII. NEXT BOARD MEETING

Chair Ulvila announced that the next board meeting will be December 11, 2018, and will begin at 4:00 p.m. rather than the normal 5:00 p.m. start time.

VIII. ADJOURNMENT

The meeting was adjourned at 5:30 p.m. with a celebratory reception to follow for President Emeritus Dr. Martha A. Smith.

Respectfully submitted,
Dr. Dawn Lindsay
Secretary-Treasurer

A session of the Board of Trustees was held on November 13, 2018, at 3:00 p.m. in CADE 228. Because the board intended to discuss a personnel matter, pursuant to Section 3-305(b)(1)(i) of the Open Meetings Act, a vote was taken to close the meeting pursuant to the General Provisions Article of the Maryland Annotated Code Section 3-305(d)(2)(i)(ii). The following board members were present and voted to close the session: Lawrence W. Ulvila, Jr., chair; Sandra E. Moore, vice chair; Paula J. Darrah; Walter J. Hall; Jerome W. Klasmeier; Rev. Dr. Dixon-Proctor (via teleconference) and Caleb S. Schaeffer. The meeting began at 3:00 p.m. and ended at 3:40 p.m.

Members present: Lawrence W. Ulvila, Jr., Chair; Sandra E. Moore, Vice Chair; Paula J. Darrah, J.D.; Rev. Dr. Diane R. Dixon-Proctor; Walter J. Hall; Jerome W. Klasmeier; Caleb S. Schaeffer; and Dr. Dawn Lindsay, President

I. CALL TO ORDER AND APPROVAL OF AGENDA

The public session of the Board of Trustees was called to order by Mr. Ulvila at 4:00 p.m. in Cade 219.

By motion of Mr. Hall, seconded by Ms. Darrah, the Board of Trustees unanimously approved the December 11, 2018, Board of Trustees public session agenda.

II. WELCOME AND INTRODUCTIONS

III. APPROVAL OF MINUTES – Lawrence W. Ulvila, Jr., Chair

A. Minutes of the November 13, 2018, Board of Trustees Meeting

By motion of Ms. Darrah, seconded by Ms. Moore, the Board of Trustees unanimously approved the minutes of the November 13, 2018, meeting.

Mr. Ulvila reported that Trustee Dr. James H. Johnson, Jr., will be rejoining the board in January 2019 and will be present at the January 8, 2019, public session.

IV. BOARD CHAIR AND COMMITTEE REPORTS

A. Audit and Finance Committee – Walter J. Hall, Committee Chair

There was no report from the Audit and Finance Committee.

B. Board Development Committee – Paula J. Darrah, Committee Chair

There was no report from the Board Development Committee.

C. Board Policy Oversight Committee – Vice Chair Sandra E. Moore, Board Representative and Committee Chair

There was no report from the Board Policy Oversight Committee.

D. Budget Committee – Jerome W. Klasmeier, Committee Chair

There was no report from the Budget Committee.

E. Facilities Committee – Jerome W. Klasmeier, Interim Committee Chair

There was no report from the Facilities Committee.

F. Human Resources Committee – Rev. Dr. Diane Dixon-Proctor, Committee Chair

There was no report from the Human Resources Committee.

G. Report of Trustees’ Liaison to the AACC Foundation – Lawrence W. Ulvila, Jr., Chair

Mr. Ulvila stated that for future foundation reports, Mr. Schaeffer will read student thank you letters.

Mr. Ulvila shared a thank you letter from the recipient of the Evie Renz Memorial Scholarship. The student is a single working mother of four who is completing her Transfer Studies degree with a concentration in cyber-crime. The student has also been accepted into UMBC’s Transfer Student Alliance program. She is grateful for the scholastic opportunity that will help her teach her children the benefit of hard work.

Mr. Ulvila reported that as of December 1, 2018, the fundraising total for the current fiscal year is approximately $1.6 million, bringing the campaign revenue total to over $4 million in seventeen months. The foundation received over $25,000 in donations honoring the memory of Carole Ratcliffe. Mr. Ulvila shared that over the last five years the college received from the foundation a little over $2.9 million in contributions. He pointed out that the Ratcliffe Foundation was also nominated for the Foundation of the Year Award by the Community Foundation of Anne Arundel County and that AACC looks forward to continuing its partnership with the Ratcliffe Foundation in order to educate students and prepare them for successful business careers. Mr. Ulvila noted that the AACC Foundation received a gift to endow the Deborah A. Dempsey Scholarship for Paramedic Studies. Deborah Dempsey was a 911 operator and a volunteer EMT who established this scholarship to support EMT and paramedic students in the pursuit of their education at AACC.

V. PRESIDENT’S REPORT – Dr. Dawn Lindsay, President

A. Information Items

1. College Updates – Dr. Lindsay

Dr. Lindsay reported that on November 29, 2018, Mr. Ulvila joined her for a great get-acquainted meeting with the new Anne Arundel County Executive, Steuart Pittman, where information was shared about the college’s vital educational and economic importance to the county. She continued that on December 3, 2018, she attended the county executive’s inauguration at Maryland Hall. She also had a meeting with new county council member Allison Pickard from District 2 on November 27, 2018, to share a presentation about the college. Mr. Ulvila and Vice Presidents Dr. Michael Gavin and Melissa Beardmore also participated in that meeting.

Dr. Lindsay reported that on November 27, 2018, the college hosted Mayor Gavin Buckley as the speaker for the Entrepreneurial Studies Institute Fall Speaker Series. She advised that the college has been selected by the Government Finance Officers Association to receive the award for best practices in community college budgeting for the FY18 budget. This award is presented annually to community colleges demonstrating a budget process aligned with GFOA's best practice recommendations.

On December 6, 2018, the college also hosted Colonel Erich Spragg, the new garrison commander at Fort Meade, for a meeting and tour of Anne Arundel Community College’s Arundel Mills facility where academic and student support programs were discussed. Dr. Lindsay reported that she also attended the baccalaureate ad hoc meeting with the Maryland Higher Education Commission to discuss the implementation of an applied baccalaureate degree at community colleges in Maryland.

2. IDEAL (Inclusion, Diversity, Equity, Access & Leadership) – Dr. Deidra Dennie, Chief Diversity Officer

Dr. Dennie reported that her focus as chief diversity officer was to continue to institutionalize equity in the college's culture by creating a culture of respect and inclusion, supporting work that is done in the classrooms, library, administrative offices, and all other facilities. She stressed the importance of collaborating on new initiatives to recruit and retain the best scholars. She reported on the president’s Diversity Committee, an active advisory committee that comprises faculty, staff, and students. This committee works to establish strategic objectives to encourage diverse groups through activities and events. The committee also discusses issues that underrepresented populations may face on campus.

Dr. Dennie shared that a campus climate survey will be sent to all faculty, students and staff in February 2019 to assess if the campus has a welcoming and inclusive environment. Dr. Dennie stated that survey results would provide opportunities to help the college grow in different capacities.

Dr. Dennie reported that she has collaborated with the vice presidents to bring diversity, inclusion, and equity to their divisions. She is working with the Learning Division in the area of culturally responsive teaching which highlights student strengths to give them confidence to confront their weaknesses. Dr. Dennie is also working with Vice President Michael Gavin in the area of diversity faculty fellows. This program increases racial and ethnic diversity of the faculty and promotes a community college career opportunity as a desirable option for members of our underrepresented and/or minority groups.

Dr. Dennie reported that she is working with the Learner Support Services Division in the area of Chosen Name and Gender Identity. Under the leadership of Vice President Felicia Patterson, Dr. Dennie believes this project will allow students and/or employees to be addressed by their preferred first name. If a student named Lawrence prefers to be called Larry, the college will address him as Larry. This allows students to come as their full selves.

Dr. Dennie reported that she is also working with the Learning Resources Management Division to streamline the search and hiring process. In collaboration with Vice President Beardmore and the Human Resources Department, Dr. Dennie reported that new search committee training and hiring guidelines have begun to make the hiring and recruitment process clearer and easier for new faculty and staff. Dr. Dennie advised that she has also worked with Maury Chaput and his team to enhance the Dr. Martin Luther King, Jr., monument site. An architectural design student created a design that included benches with flora and trees. The Dr. Martin Luther King, Jr., Breakfast Committee awarded this student $1,000 for her creation, which will be unveiled in the spring.

Lastly, Dr. Dennie reported that she and Dr. Dawn Lindsay will be presenting at a pre-conference workshop in Florida on diversity, equity, and inclusion in community colleges. Dr. Dennie concluded her report by inviting the Board of Trustees to the Dr. Martin Luther King, Jr., Breakfast that will be held at the La Fontaine Bleue on January 21, 2019.

Mr. Ulvila asked Dr. Dennie to share the award the college recently won for the third consecutive year. Dr. Dennie was pleased to share that the college won the HEED Diversity Award for hiring practices that include diversity, equity, and inclusion, with the focus on students being in an environment that supports their full selves.

Mr. Hall inquired about the climate survey, specifically the information that would be provided on the survey and its relevance. Dr. Dennie explained that the survey will concentrate on 18 areas ranging from work environment to understanding policies and procedures. The data will help her determine areas that need improvement and areas that are excelling.

Mr. Hall asked who would develop the questions for the survey. Dr. Dennie responded that the college is partnering with QuantiSoft, a leading campus climate survey organization. She reported that a focus group consisting of members of the ASO, PSSO, TFO and SGA were recently given the survey to read for clarity, understanding and relevancy to the AACC community. The climate survey will be sent to faculty, staff, and students in February 2019.

Ms. Darrah asked the difference between the campus climate survey and the intercultural development inventory (IDI). Dr. Dennie explained that the IDI is an inventory that measures cultural competence. It assesses the capability to shift cultural perspective and appropriately adapt behavior to cultural differences in classrooms and with colleagues. This acceptance fosters connection and engagement that ultimately builds trust.

3. Monthly Update on Accreditation – Dr. Dawn Lindsay, President

Dr. Lindsay reported that the Middle States leadership team, chaired by Dr. Alycia Marshall, accreditation liaison officer, had its third meeting of the semester. The leadership team discussed the Middle States timeline, the recent conference in Washington, DC, the steering committee membership selection process, a process for archiving and filing resources for future work teams, as well as pertinent information for the upcoming self-study, and the current status of this current self-study recommendations. Under the leadership of Dr. Gregory Schrader, the steering committee chair, and Dr. Marshall, the process for identifying steering committee members has begun with plans to identify all steering committee members no later than spring of 2019, with the work actually beginning again in the fall.

4. Student Government Association (SGA) – Jacob Smith, President

SGA President Jacob Smith reported that amendments to the SGA Constitution were modified. The draft was given to the vice presidents for approval. Mr. Smith thanked Dr. Tiffany Boykin, Leslie Cook, and Vice President Patterson for their support and assistance.

Mr. Hall inquired about the difference between SGA memberships and memberships of the executive board or senate. Mr. Smith explained that SGA meetings are open to all credit AACC students, who can give their opinion but who cannot vote. Those who are elected and nominated by the students, senators and vice presidents are considered voting officials and can vote. Dr. Lindsay added that every spring, students conduct a competitive nomination process for each position. The process involves campaigning to get student votes. It is a competitive process to become a voting member of the student population.

Ms. Darrah commented that the draft indicated students can serve for a term but there were no term limits. She suggested revising the draft to specify term limits.

5. Academic Forum/Council – Dr. Amy Allen-Chabot, Chair

Dr. Allen-Chabot advised that the November meeting was canceled due to the weather. A report will be provided in January regarding committee goals. Dr. Allen-Chabot thanked the board for quickly moving to provide Dr. Jill Loukides with faculty emeritus status. She described Dr. Loukides as a colleague, friend, trusted advisor, and an innovative, nurturing and tireless educator who was a major contributor to the Academic Forum. Dr. Allen-Chabot continued that Dr. Loukides spearheaded the course and program approval process for the general education requirements and provided leadership on assessment efforts. Dr. Allen-Chabot shared that the college is saddened by Dr. Loukides’s loss but very appreciative that the board took the time and energy to recognize her contributions to the college. Mr. Ulvila shared that the granting of the emeritus status was a unanimous decision.

6. The Faculty Organization (TFO) – Professor Ken Jarvis, President – No report

7. Professional and Support Staff Organization (PSSO) – Sarah Earle, President

Ms. Earle reported that PSSO’s marketing committee hand-delivered welcome packets to every new PSSO member. PSSO’s community service committee collected 142 complete meal boxes and 135 $25 gift cards during the Thanksgiving Meal Drive. The November PSSO meeting yielded the highest attendance in the past two years. Thirty-four people streamed the meeting from their desks or mobile devices.

8. Administrative Staff Organization (ASO) – Fran Turcott, President

Ms. Turcott reported that ASO held its second general membership meeting on November 14, 2018. At the meeting, Dr. Lindsay discussed how ASO could assist the college in orienting newly elected county leadership to AACC. Nancy Beier provided an informational session on appropriate access to student records and discussed the rationale behind the non-disclosure statement that college personnel are required to sign if they have access to student records. Suzanne Boyer provided updates on open enrollment for health care benefits and accommodations available for new mothers. Cindy Steinhoff gave a report from the staff compensation committee and solicited updates from membership on findings to date. And lastly, Dr. Tiffany Boykin provided an update on the Help Link for Student Engagement.

9. Maryland Association of Community Colleges (MACC) Activities – Dr. Dawn Lindsay

Dr. Lindsay advised that MACC held its ninth annual completion summit on December 7, 2018, at CCBC in Catonsville. AACC sent a team of 24 faculty and staff to participate in the summit, which featured workshops focused on “Defining Pathways.” MACC is also preparing for the opening of the 2019 General Assembly session. Members of the new General Assembly will be sworn in on the opening day of the 439th session, which will be January 9, 2019. Lastly, MACC is preparing for the annual MACC Trustee Leadership Conference for February 4, 2019, from 4:00 p.m. to 7:30 p.m. at the Calvert House.

Campus Community Outreach

Dr. Lindsay reported that she and students from the Spanish club prepared holiday meals for residents at Lighthouse Shelter. She was pleased to share that the students who participated did not receive a grade or extra credit – they gave their time to give to others. Dr. Lindsay also shared that Dan Baum and the strategic communications office produced an amazing electronic holiday card that showcased campus community involvement. Dr. Lindsay thanked Shannon Washburn for her efforts in planning holiday parties at the Arnold, Arundel Mills and Glen Burnie Town Center locations. Traditionally, one holiday party is held at the Arnold location. This year festive food and activities were brought to all campus locations. Lastly, Dr. Lindsay shared that the holiday season can sometimes be stressful. As such, service dogs were brought to campus to help reduce anxiety for students and staff during the holiday season.

V.B.1. Approval of Award of Degrees and Certificates – Dr. Michael H. Gavin, Vice President, Learning

Dr. Gavin asked the board to approve the award of associate degrees and certificates to be conferred by the president upon those students certified by the faculty to have fulfilled the requirements for a degree or certificate by the end of the fall 2018 semester. He stated if the board approves the main motion, the associate degree and certificates will be awarded as appropriate.

By motion of Rev. Dr. Dixon-Proctor, seconded by Mr. Schaeffer, the Board of Trustees unanimously approved the award of the associate degrees and certificates to be conferred by the president upon those students certified by the faculty to have fulfilled the requirements for a degree or certificate by the end of the fall 2018 semester.

VI. NEW BUSINESS

There was no new business.

VII. NEXT BOARD MEETING

The next board meeting will be January 8, 2019.

VIII. ADJOURNMENT

The meeting was adjourned at 4:30 p.m.

Respectfully submitted,
Dr. Dawn Lindsay
Secretary-Treasurer

Members present: Lawrence W. Ulvila, Jr., Chair; Sandra E. Moore, Vice Chair; Paula J. Darrah, J.D.; Walter J. Hall; James H. Johnson, Jr., Ph.D.; Jerome W. Klasmeier; Caleb S. Schaeffer; and Dr. Dawn Lindsay, President

I. CALL TO ORDER AND APPROVAL OF AGENDA

The public session of the Board of Trustees was called to order by Mr. Ulvila at 4:00 p.m. in Cade 219.

By motion of Ms. Moore, seconded by Dr. Johnson, the Board of Trustees unanimously approved the January 8, 2019, Board of Trustees public session agenda.

II. WELCOME AND INTRODUCTIONS

Mr. Ulvila was delighted to announce the return of Dr. Johnson from his tour of duty as interim president of Baltimore City Community College. Dr. Johnson thanked the board for allowing him the opportunity to serve elsewhere and appreciated the board members’ willingness to assume additional responsibilities in his absence.

III. APPROVAL OF MINUTES – Lawrence W. Ulvila, Jr., Chair

A. Minutes of the December 11, 2018, Board of Trustees Meeting

By motion of Mr. Schaeffer, seconded by Mr. Klasmeier, the Board of Trustees approved the minutes of the December 11, 2018, meeting with Dr. Johnson abstaining due to his absence.

IV. BOARD CHAIR AND COMMITTEE REPORTS

A. Audit and Finance Committee – Walter J. Hall, Committee Chair

There was no report from the Audit and Finance Committee.

B. Board Development Committee – Paula J. Darrah, Committee Chair

There was no report from the Board Development Committee.

C. Board Policy Oversight Committee – Vice Chair Sandra E. Moore, Board Representative and Committee Chair

There was no report from the Board Policy Oversight Committee.

D. Budget Committee – Jerome W. Klasmeier, Committee Chair

Mr. Klasmeier reported that the Budget Committee met on December 13, 2018, and received an update on the November 30, 2018, projections for FY2019. He reported that the projections were consistent with the September 30, 2018, projections previously reviewed by the committee. The college anticipates remaining within its appropriation authority with projections being monitored at future meetings. The committee also reviewed the preliminary revenue and expenditure assumptions and noted that the FY2020 budget will be a challenge as a result of continued revenue constraints. The next committee meeting is scheduled for January 15, 2019, and the board budget workshop will be held on February 12, 2019. Mr. Ulvila stated that college leadership will be meeting with the County Executive to share how its budget is constructed.

E. Facilities Committee – Jerome W. Klasmeier, Interim Committee Chair

Mr. Klasmeier reported that the Facilities Committee met on December 18, 2018. The committee reviewed scenarios for constructing the Clauson Center for Innovation and Skilled Trades and received an update on the fundraising results to date. The committee also heard an update that the Health & Life Sciences building project is on schedule and within budget. Phase II is under way, which will include site work and the relocation of Ring Road beginning on December 21, 2018. The committee also reviewed a draft of the capital budget for FY2020-2025 and discussed preliminary thinking to hold the 2019 commencement ceremony at Maryland Live Event Center. The proposed change of venue would save the college expenses associated with an on-campus event and would maximize the experience for graduates. The next committee meeting will be February 12, 2019.

F. Human Resources Committee – Rev. Dr. Diane Dixon-Proctor, Committee Chair

In the absence of Rev. Dr. Dixon-Proctor, Mr. Ulvila provided the Human Resources Committee report. He reported that the committee met on December 17, 2018. They received an update on the Campus Climate Survey, realignment in the Learning Division, and the collective bargaining legislation in the upcoming legislative session. The next committee meeting will be March 14, 2019.

G. Report of Trustees’ Liaison to the AACC Foundation – Lawrence W. Ulvila, Jr., Chair

Mr. Schaeffer shared a thank you letter from a student who is the recipient of the Republic Services Scholarship and who wishes to attain a degree in environmental science. The student is working two part-time jobs while serving as a student employee in the Work Study Program. The student praised the college’s faculty and staff for going above and beyond to help students become aware of the resources available to help them along their journey.

Mr. Ulvila was pleased to report that as of December 31, 2018, the fundraising total for the current fiscal year is approximately $1.77 million, bringing the campaign revenue total to just over $4.1 million in eighteen months. Mr. Ulvila also reported that the foundation received a $12,500 award for the Braun Memorial Fund, through the Arizona Community Foundation, to help women who experience a lapse in their education between high school and college or during their college years. Additionally, the foundation received a $20,000 donation to support workforce development scholarships and a $15,000 donation from Daly Computers to support AACC’s general scholarship fund.

V. PRESIDENT’S REPORT – Dr. Dawn Lindsay, President

A. Information Items

1. College Updates – Dr. Dawn Lindsay

Dr. Lindsay reported that on December 11, 2018, she was pleased to attend the “Love Without Boundaries Breakfast” organized by the college’s IDEAL office in partnership with the AACC Rainbow Network, the Gay/Straight Student Alliance, and the Gender and Sexuality Studies department. The event included a panel discussion about the college’s appreciation for diversity. During the holidays, Dr. Lindsay attended several events that included the Leadership Anne Arundel Annual Holiday Party, where toys were collected to benefit the Boys & Girls Club of Annapolis and Anne Arundel County, as well as special holiday events at the Arundel Mills, Arnold and Glen Burnie Town Center campus locations. On December 13, 2018, Dr. Lindsay welcomed new County Council member Nathan Volke, District 3, to campus for a presentation about the college. Mr. Ulvila and Vice Presidents Melissa Beardmore and Dr. Michael Gavin joined her. Dr. Lindsay reported that the college will be meeting with other newly appointed county officials in the near future. Lastly, on December 19, 2018, Dr. Lindsay participated with other college presidents and higher education leaders in a meeting with Secretary of Education Betsy DeVos and Principal Deputy Undersecretary Diane Auer Jones to discuss the Administration’s plans for higher education and a forthcoming Department of Education white paper.

2. Update on AACC Foundation Efforts to Support the College – Mr. Vollie Melson, Executive Director of Institutional Advancement/Foundation

Mr. Melson reported that the foundation has readjusted fundraising strategies from primarily focusing on an annual gala to building philanthropic relationships with individual donors. He pointed out that the amount of money annually transferred to students through donor-funded scholarships has tripled in the last five years. He stated that not every gift goes toward scholarships. There has been an increase in programmatic and capital support. The new Clauson Center for Innovation and Skilled Trades is an example of philanthropic programmatic support that aligns with strategic outcomes for the college. Mr. Melson added that the college is well on its way to breaking $2 million for funds raised this fiscal year, which is the fourth time in the foundation’s history that this has occurred.

Mr. Ulvila shared that 4% of the endowment is awarded in scholarships each year. He reported that the endowment has grown from $10 million to over $15 million.

Mr. Klasmeier asked if there was a lag time between the time the foundation receives funds until the time that students receive the award. Mr. Melson responded that the timeframe for scholastic award ranges from two to six months.

Mr. Melson presented a slide that provided a comprehensive look at the July 2017 – June 2021 campaign. He was pleased to report the campaign included $1.3 million for the Clauson Center for Innovation and Skilled Trades, $1.92 million in scholarships, and $788,000 in program support. The Libby Hall challenge match increased the campaign to nearly $4.4 million.

Mr. Melson shared that the foundation is making progress to expand its donor base in order to build a philanthropic culture. He stated the foundation is building a culture of philanthropy where giving is valued, understood, and considered a resource for innovative funding at the college.

Although the foundation’s financial report appears in the audit book, Mr. Hall was interested to know how the foundation’s net worth has grown and how the operating costs has changed over the years. Mr. Ulvila asked Mr. Andrew Little, associate vice president for learning resources management, to prepare a high level summary of the Foundation’s net worth, the benefit of its activities from an investment perspective, and how it has grown over the last four to five years.

Mr. Melson credited the foundation’s success to the strong support received by the foundation and AACC board, leadership, faculty and staff. He added that the foundation is committed to listening and learning for continuous improvement.

Dr. Lindsay added that during the holidays, the college had an opportunity to thank the Clausons for their contribution to the Skilled Trades Center.

3. Monthly Update on Accreditation – Dr. Dawn Lindsay, President

Dr. Lindsay reported that under the leadership of Dr. Gregory Schrader, steering committee chair, and Dr. Alycia Marshall, accreditation liaison officer, the process of finalizing the steering committee members is nearing completion. The steering committee work will officially begin in fall 2019.

4. Student Government Association (SGA) – Jacob Smith, President – No report

5. Academic Forum/Council – Dr. Amy Allen-Chabot, Chair – No report

6. The Faculty Organization (TFO) – Professor Ken Jarvis, President – No report

7. Professional and Support Staff Organization (PSSO) – Sarah Earle, President – No report

8. Administrative Staff Organization (ASO) – Dr. Terry Portis, Vice President – No report

9. Maryland Association of Community Colleges (MACC) Activities – Dr. Dawn Lindsay

Dr. Lindsay reported that the Maryland General Assembly will convene its 439th legislative session on January 9, 2019. She shared that the college and MACC will work closely with new members of the legislature to monitor and respond to legislation that impacts community colleges. Dr. Lindsay thanked Anita Delaporte, legislative liaison, for taking the lead to study and attain legislative information to determine its impact on the college. Lastly, Dr. Lindsay stated that the Trustee Leadership Conference and Legislative Reception is scheduled for February 4, 2019, from 4:00 p.m. – 7:30 p.m. at the Calvert House.

B. Action Items – No action items

VI. NEW BUSINESS

Mr. Ulvila reported that he received positive feedback regarding the start time of the December 11, 2018, public session meeting. As such, he announced that future public session meetings will begin at 4:00 p.m.

VII. NEXT BOARD MEETING

The next board meeting will be February 26, 2019, at 4:00 p.m.

VIII. ADJOURNMENT

The meeting was adjourned at 4:25 p.m.

Respectfully submitted,
Dr. Dawn Lindsay
Secretary-Treasurer

Present: Lawrence W. Ulvila, Chair; Sandra E. Moore, Vice Chair; Paula J. Darrah, J.D.; Jerome W. Klasmeier; Walter J. Hall; Dr. James H. Johnson, Jr., Dr. Dawn Lindsay, President; Melissa A. Beardmore, Vice President Learning Resources Management; Dr. Michael H. Gavin, Vice President, Learning; Dr. Felicia L. Patterson, Vice President, Learner Support Services; Andrew P. Little, Associate Vice President for Learning Resources Management; Sue Callahan, Budget Director; Tracie Thomas, Executive Secretary to the Board of Trustees

The meeting was called to order at 9:00 a.m.

Mr. Ulvila welcomed all and advised that Trustee Rev. Dr. Dixon-Proctor and Student Trustee Schaeffer were unable to attend the workshop. Dr. Lindsay thanked the board budget committee for the discussions and meetings leading up to the workshop. She also thanked Vice President Melissa Beardmore and her team for their dedication and hard work in developing and preparing the budget. Lastly, Dr. Lindsay thanked the vice presidents for their collaborative efforts and direction during the budget process.

Ms. Beardmore advised that a GoToMeeting site was established for video participation, in the event inclement weather impacted the workshop participation. She indicated that all material and data contained in the presentation is for informational purposes and will serve as background information for the Board of Trustees (“board”), until the board approves the budget at the February 26, 2019, public session. Ms. Beardmore advised that the board will not vote during the workshop but will provide feedback so the college can formally present its budget for approval at the February public session. Thereafter, the college will present the approved budget to the county executive and he will submit his budget to the county council on May 1, 2019. Ms. Beardmore reported that the budget committee met several times over the past few months to discuss assumptions, guiding principles and priorities for the FY 2020 budget. She thanked the committee for their input to help form the budget which involved reallocating existing resources to successfully align with the strategic plan. She pointed out that while the budget is a one year activity, the investments made will impact future fiscal years.

1. Update on FY 2019

A. Engagement Matters: Pathways to Completion Update

The board reviewed updates from the strategic plan: Engagement Matters: Pathways to Completion. Vice President Dr. Michael Gavin shared three goals from the strategic plan and advised that the overall purpose was to increase completion for students while maintaining academic excellence with equity as the priority. Those initiatives have nationally positioned the college to be recognized as a leader college by Achieving the Dream – a distinction that was achieved in three years. Dr. Gavin advised that the college is data centric with key performance indicators of student performance. Goals are qualitative but key performance indicators are quantitative. The quantitative dashboards are shared quarterly with the Board Chair to monitor progress; the full board receives enrollment dashboards on a weekly basis in the president’s weekly update as key performance indicators. Dr. Gavin reported that the strategic plan and budget is a multi-year process that impacts student success. That success is indicative of the college’s 5% completion increase since engagement matters work began.

Dr. Gavin shared that the college embraces equity, and continuously and intentionally designs the college experience to give students what they need in order to achieve. The addition of seven advisors have been assigned to each Field of Interest to enhance the students’ first year experience. The college also has maximized professional development funds for faculty by bringing OnCourse to campus which changes the way faculty teach. Content-based curriculum has also evolved into an outcomes-based curriculum.

Dr. Gavin emphasized that work is being done to implement strategic initiatives by rewriting job descriptions, rethinking processes and reallocating positions. Ms. Beardmore added that most of this work is embedded in the carrying forward of the FY 2020 budget with existing resources.

B. Financial Status Report

The board reviewed the FY 2019 operating budget status report as of December 31, 2018. The FY 2019 operating budget is currently balanced and the college is operating within its appropriation authority. Although tuition and fee revenue is 3% under budget, the expenditure savings of $3.8 million will offset the shortfall. Ms. Beardmore advised that the college budgeted a $3.46 million transfer in FY 2019 from the tuition stabilization fund (“TSF”), but is projecting to spend only $823,367. Ms. Beardmore noted that although the FY 2019 budget did not include funding for critical technology infrastructure expenditures, some current year savings may be utilized for some critical items.

2. Proposed FY 2020 Operating Budget

The board reviewed the college’s vision, mission and purpose of the budget; the guiding principles of developing the budget; and some measures of fiscal responsibility.

Ms. Beardmore provided an update on the status of faculty and staff compensation, noting that the college has been operating under the new compensation systems. For FY 2020, the goal is to apply any compensation increases in a manner that is consistent with the compensation philosophy while continuing to address compression and maintain competitive salaries.

Ms. Beardmore reported that the board budget committee met several times to discuss the underlying assumptions related to the operating budget. Although budget planning is aligned with, and supportive of, the strategic plan, Ms. Beardmore reported that the college could not fund all of the budget requests from the college community.

The proposed FY 2020 budget is a 2% increase over the FY 2019 budget, with the majority of the increase relating to compensation adjustments. The budget does not roll over from year-to-year. A 2.5% increase has been included for health insurance rate costs and the turnover rate increases from 5.66% to 7.14%. The proposed budget provides a compensation adjustment pool of 3% for faculty and staff; 2.5% rate increase pool for adjunct faculty; and funds for faculty and staff promotions.

Discussion occurred regarding revenue and operating expenses associated with the Teague Road lease, fiscal improvements for the bookstore, enrollment at Arundel Mills and the pricing structure for the child development center.

On the revenue side, Ms. Beardmore reported that the college is funded through the Cade funding formula for community colleges. It is a formula that ties a percentage of the annual state aid allocated per full-time equivalent (FTE) student at select USM institutions to the state aid granted per FTE to the community colleges. The governor’s budget includes an additional $474,400 in state funding for the college. The college is asking for an increase of $4 million from the county, which brings the county funding to 41% of the budget. With that additional funding, the college is able to maintain affordability for students with a moderate tuition increase of $4 per credit hour, in-county. Under the law that authorized the governor’s Promise Scholarship Program, the maximum amount that the college can raise tuition is 4%. Ms. Beardmore explained that tuition and fees are based on student enrollment and the tuition rate. State funding is formulaic and while there is no formula for the county funding, the county has to at least maintain its effort at the same dollar level as the previous year, in order to be eligible for any new state funding.

The board reviewed a summary of the proposed FY 2020 operating budget with all items suggested by the Budget Committee. Ms. Beardmore summarized that the administration’s FY 2020 planning and budget development process focused on reallocating resources in support of initiatives developed under the strategic plan to support student completion.

3. Proposed FY 2020-2025 Capital Budget

The board reviewed the proposed FY 2020-2025 capital budget. The number one priority for the college is the continued funding of the Health & Life Sciences Building. In terms of new projects, the college’s main priority is the funding of the Dragun science building renovation and addition. Ms. Beardmore pointed out the modular building project and other repairs, replacements and improvement projects are consistent with the facilities master plan and the college is asking for county funding in FY 2020 in support of those projects. She added that there is a new state funding grant of $475,000 for deferred maintenance projects which is included in the systemics project that will be used for Cade roof replacement. She reminded the board that in order to be considered for state funding for the Dragun building, we need to have county support. Ms. Beardmore shared that state funding for community college projects is supposed to increase from $60 million to $80 million in FY 2021.

4. Multi-Year Budget Planning Tool

The board reviewed the multi-year budget planning tool. Mr. Little reminded the board that budgeting is not a single 12 month period activity. It involves investments made over a period of years. The multi-year budget planning tool is designed to assist with decision making, project costs and highlight challenges. Mr. Little reviewed the planning tool with the board, including the assumptions and the revenue and expenditure estimates. He reported there are fiscal constraints on the revenue side. These constraints are the driving challenges that are associated with investments made in support of the strategic plan.

Mr. Ulvila thanked the college for their hard work and spectacular presentations for the board budget workshop.

The meeting was adjourned at 12:00 p.m.

Respectfully submitted,
Dr. Dawn Lindsay
Secretary-Treasurer

Members present: Lawrence W. Ulvila, Jr., Chair; Sandra E. Moore, Vice Chair; Paula J. Darrah, J.D.; Rev. Dr. Diane R. Dixon-Proctor; Dr. James H. Johnson, Jr.; Jerome W. Klasmeier; Caleb S. Schaeffer; and Dr. Dawn Lindsay, President

I. CALL TO ORDER AND APPROVAL OF AGENDA

The public session of the Board of Trustees was called to order by Mr. Ulvila at 4:04 p.m. in Cade 219.

By motion of Rev. Dr. Dixon-Proctor, seconded by Mr. Schaeffer, the Board of Trustees unanimously approved the February 26, 2019, Board of Trustees public session agenda.

II. WELCOME AND INTRODUCTIONS

CHANGE IN THE ORDER OF THE AGENDA

A motion was made by Mr. Klasmeier and seconded by Mr. Schaeffer to change the order of the agenda and bring action items V.B.1 – V.B.3 to the board at this time. The board agreed to bring those agenda items forward.

V.B.1 Approval of Faculty Promotions – Dr. Michael H. Gavin, Vice President, Learning

By motion of Rev. Dr. Dixon-Proctor, seconded by Mr. Klasmeier, the Board of Trustees unanimously approved the president’s recommendations for promotions, effective August 16, 2019, of the following faculty to the rank as listed:

• Assistant Professor: Jennifer L. Birdsell, Mathematics
• Associate Professor: Arnold K. Adkins, Jr., Homeland Security & Criminal Justice Institute; Dr. Abigail M. Brackins, Mathematics; Erik Dunham, Visual Arts; Karin T. Haynie, Nursing/Healthcare Initiatives; Denise M. Lyons, Nursing/Healthcare Initiatives; Dr. Takamitsu Ono, Sociology; Heidi L. Rayner, Nursing/Healthcare Initiatives; Dr. Thomas G. Saunders, Biology; Shawn M. Wilson, Nursing/Healthcare Initiatives
• Full Professor: Dr. Debra M. Bartlett, Biology; Wilfredo Valladares Lara, Visual Arts; Dr. Erica Owens Yeager, Sociology; Dr. Brian P. Riley, English/Communications; and Kasia J. Taylor, Cybersecurity, Networking, & Digital Forensics

V.B.2 Approval of Faculty Tenure – Dr. Michael H. Gavin, Vice President, Learning

By motion of Dr. Johnson, seconded by Mr. Schaeffer, the board unanimously approved the president’s recommendations for the award of tenure, effective August 16, 2019, to the following faculty: Dr. Tiffin L. Bumpass, Health, Fitness, & Exercise Studies; Professor Claudia L. Clark, Emergency Medical Technician/Paramedic; Dr. Candice J. Hill, English/Communications; Professor Dawn M. Ryan, Cybersecurity, Networking, & Digital Forensics; Dr. Darian T. Senn-Carter, Homeland Security & Criminal Justice Institute; Dr. Philip B. Terry-Smith, Social Sciences & Philosophy; and Professor Mary E. Wallingsford, Cybersecurity, Networking, & Digital Forensics.

V.B.3 Approval of Faculty Sabbaticals – Dr. Michael H. Gavin, Vice President, Learning

Dr. Gavin introduced the faculty members recommended for sabbaticals and briefly described how their sabbaticals would benefit students and align with the college’s strategic plan, Engagement Matters: Pathways to Completion.

By motion of Mr. Klasmeier, seconded by Ms. Moore, the Board of Trustees unanimously approved the president’s recommendations for sabbatical leave for Dr. Susan Cohen and Lynda Fitzgerald, fall 2019, and Dr. Jaclyn Gambone, Timothy Callinan and Matthew Moore, spring 2020.

III. APPROVAL OF MINUTES – Lawrence W. Ulvila, Jr., Chair

A. Minutes of the January 8, 2019, Board of Trustees Meeting

By motion of Rev. Dr. Dixon-Proctor, seconded by Dr. Johnson, the Board of Trustees unanimously approved the minutes of the January 8, 2019, Board of Trustees meeting.

IV. BOARD CHAIR AND COMMITTEE REPORTS

A. Audit and Finance Committee – Walter J. Hall, Committee Chair

There was no report from the Audit and Finance Committee.

B. Board Development Committee – Paula J. Darrah, Committee Chair

There was no report from the Board Development Committee.

C. Board Policy Oversight Committee – Vice Chair Sandra E. Moore, Board Representative and Committee Chair

There was no report from the Board Policy Oversight Committee.

D. Budget Committee – Jerome W. Klasmeier, Committee Chair

Mr. Klasmeier reported that the Budget Committee met on January 15, 2019, to discuss the preliminary FY2019 operating budget status report as of December 31, 2018, and noted no major changes from the last report as of November 30, 2018. The FY2019 operating budget is currently balanced with estimated savings of approximately $4 million, driven primarily by turnover savings, offsetting the $1.2 million in projected shortfalls in tuition and fees revenue. Current projections indicate the need for approximately $550,000 from the Tuition Stabilization Fund to balance the budget. This is significantly lower than the budgeted $3.46 million and will be factored into the FY2020 budget development process.

The committee also discussed the proposed FY2020 operating budget to include: the guiding principles and priorities; (2) the FY2020 revenue and expenditure assumptions; (3) the revenue and expenditure summaries depicting multiple possible scenarios; and (4) an assessment of the scenarios compared to the guiding principles and priorities. The committee agreed to provide one scenario at the February 12, 2019, Board Budget Workshop.

The committee reviewed the proposed FY2020-2025 capital budget request. The number one priority continues to be the construction of the new Health & Life Sciences Building.

At the January 29, 2019, meeting, the committee reviewed new scenarios that reflected feedback from the committee’s previous meeting and updated state funding announced in the governor’s budget. Lastly, the committee reviewed the assessment of the proposed FY2020 scenarios in meeting the guiding principles and priorities previously endorsed by the committee.

D.1 Approval of FY2020 College Operating Budget

Mr. Klasmeier noted that the committee met several times to provide input and guidance on the proposed FY2020 operating budget. He advised that this is the third budget that has been developed within the framework of the college’s strategic plan Engagement Matters: Pathways to Completion. While revenue constraints continue to create fiscal challenges, the college was able to continue reallocations to support impactful initiatives in support of key strategic priorities.

Mr. Klasmeier reported that the governor’s budget includes additional state funding. The college is asking the county for an increase of $4 million, which will bring the county funding to 41% of the budget. With that additional funding, the college is able to maintain affordability for students with a moderate tuition increase of $4 per credit hour, in-county. Vice President Melissa Beardmore advised that there are savings from turnover in the current operating budget for FY2019 that will fully accommodate the estimated 3% under budget in tuition and fees for FY2020.

From an administrative perspective, Dr. Michael Gavin, vice president for learning, shared updates of how funds have been dedicated over the years for reallocations to strategic plan priorities. Those reallocations require spatial, fiscal, and human resources. He stated the FY2020 budget is a continuation of funds being carried over from previous years. Work is being done to implement strategic initiatives by rewriting job descriptions, rethinking processes and reallocating positions. The director of articulation is an example of a reallocated position that helps students seamlessly transfer to a four-year degree. Dr. Gavin was pleased to report the 5% completion increase as a result of the work that is continuously being done towards the strategic plan. He advised that the strategic plan aligns with the budget, which is a multi-year process that impacts student success.

Ms. Beardmore noted that the budget helps the college meet its mission, fulfill the strategic plan, and does not roll over from year to year. She was pleased to report that the college received the Government Finance Officers Association’s Distinguished Budget Presentation Award for FY2017 and Best Practices Community College Budgeting Award for FY2018. She advised that compensation is 80% of the budget. As such, the main priority is funding the compensation pool to help attract and retain full-time faculty and staff. Ms. Beardmore stated the proposed budget provides a compensation adjustment pool of 3% for faculty and staff and a 2.5% contingency rate increase for health insurance from the county. Overall, the budget contains a 2% increase from the FY2019 budget, with the bulk relating to compensation adjustments. The budget also includes a 2.5% increase in state Cade funding. Lastly, a transfer of $1.6 million was made from the Tuition Stabilization Fund to fund retirement liability costs.

Mr. Ulvila explained the collaborative effort involved to present the balanced budget. In order to understand expenditures and provide fiscal oversight, the Budget Committee regularly meets with the staff while the budget is being built. The full board then spends half a day in a workshop discussing assumptions, guiding principles, and priorities of the new budget. He commended the staff for their impressive work to build the FY2020 budget that involved reallocating existing resources to align with the strategic plan.

By motion of Dr. Johnson, seconded by Ms. Moore, the Board of Trustees voted unanimously to approve the FY2020 college operating budget request in the amount of $118,618,700 and the auxiliary, enterprise, and restricted funds appropriation authority in the amount of $37,718,000 and to authorize the president to submit the request to the County Executive. The Board of Trustees reserves the right to revisit the budget after the state and county funding amounts have been finalized.

D.2 Approval of FY2020 – FY2025 Capital Budget

Ms. Beardmore advised that with respect to the proposed FY2020-FY2025 capital budget, the college’s number one priority continues to be the construction of the new Health & Life Sciences building. The second priority is funding for the renovation and addition of the Dragun Science building. The capital budget also includes requests for funding for some deferred maintenance projects, repairs, and replacements.

By motion of Mr. Klasmeier, seconded by Dr. Johnson, the Board of Trustees unanimously voted to approve the FY2020-2025 capital budget as presented.

E. Facilities Committee – Dr. James H. Johnson, Jr., Committee Chair

Dr. Johnson reported that the committee met on February 12, 2019, as Mr. Vollie Melson, executive director of institutional advancement and the AACC Foundation, provided an update on the foundation’s recent purchase of the ground lease associated with the Arundel Mills building. The purchase was a big accomplishment and evidence of the partnership between the college and foundation. An update on the Moore Road property was also discussed during the meeting, along with updates on the construction of the Health & Life Sciences building. Dr. Johnson reported that the project is on schedule, within budget, and the final construction – Phase III – will begin in August 2019. Lastly, planning is underway to hold the 2019 Commencement at Live! Hotel and Event Center in order to save the college expenses associated with an on-campus event and to maximize the experience for AACC graduates.

F. Human Resources Committee – Rev. Dr. Diane Dixon-Proctor, Committee Chair

There was no report from the Human Resources Committee.

G. Report of Trustees’ Liaison to the AACC Foundation – Lawrence W. Ulvila, Jr., Chair

Mr. Schaeffer read a thank you letter from the recipient of the Annapolis ESOL/NHS Scholarship. The student is a first-generation student who comes from a family of non-English speaking immigrants who earn minimum wage working 40 hours in a restaurant. The student desires to transfer to the University of Maryland to pursue a degree in Business Administration. The student is grateful for the scholarship that will help her acquire an education so that she would be in a better position to take care of herself and family.

Mr. Ulvila reported that through the generosity of the AACC community and members of their families, the foundation has established two memorial scholarships. The Dr. Jill Loukides Memorial Scholarship, in honor Jill Loukides, tenured professor of biology who passed away in November, will support students pursuing degrees in biology. The Mary Boyd Memorial Scholarship, in honor of Mary Boyd, an 18-year adjunct professor with AACC’s School of Nursing, will support students pursing studies in nursing.

The AACC Foundation was awarded a $46,000 private grant from Symantec Corporation to support an internship program for cyber students. These paid internships will be administered by AACC’s Cybersecurity, Networking and Digital Forensics Department faculty. Interns will work with a faculty mentor to select a scenario/lab topic, develop project steps including research and hands-on practice, create a scenario/lab document, and present scenarios/labs to cohort members and relevant academic courses.

In addition, the college was recently awarded a grant through a proposal submitted by the Office of Sponsored Programs for funding as part of the STARTALK 2019 Program. The grant, which is just over $61,000, is sponsored by the National Security Agency and the National Foreign Language Center. Funding from this grant will support a four-week language immersion summer program, a collaboration between AACC and the United States Naval Academy, and students who complete this program are eligible to receive six credits in a 200-level Russian course.

V. PRESIDENT’S REPORT – Dr. Dawn Lindsay, President

A. Information Items

1. College Updates – Dr. Lindsay

Dr. Lindsay reported that on January 16th, college leadership joined her in presenting its preliminary 2020- 2025 capital program to the county’s Capital Program Oversight Committee. The meeting provided an opportunity to share updates on any master plan changes and long-range projects. She also reported that on January 17th, the chair of the board joined her and college leadership at the 20th Annual Legislative Breakfast held at Anne Arundel Chamber of Commerce where the college was able to network with state, county, and city elected officials. The networking experience continued as the chair of the board joined her and leadership with further meetings throughout the month with new county council members and elected officials, including Senator Pam Beidle, to share the positive impact that the college has on the educational and economic fabric of the county and the enormous return on investment the county receives for its support of the college.

Dr. Lindsay reported that on January 21st, she attended the 38th annual breakfast in memory of Dr. Martin Luther King, Jr. She was pleased to share that during the breakfast Dr. Kelly McCants-Price, associate professor of psychology, and Ms. Cassandra Moore, assistant director of enrollment development and admissions, received the Dr. Martin Luther King, Jr., Zeitgeist Award for their vision, service, and leadership on student inclusion, equity, and social justice in higher education.

Dr. Lindsay commented that she was honored to be the keynote speaker at a dinner reception on January 30th held by the Severna Park Chamber of Commerce in recognition of the college being ranked among the top community colleges in the country. It was an opportunity for her to share the accomplishments and achievements of the college.

Dr. Lindsay was pleased to report that on January 30th, she signed an enrollment agreement with Hood College (Frederick, MD) to provide scholarship opportunities for students and a variety of benefits at Hood College. Dr. Lindsay was also pleased to report that AACC has earned the designation as a 2018 Leader College from Achieving the Dream as a result of the work of the college’s strategic plan. On February 19th , she will attend the 15th Annual Achieving the Dream Conference to receive the distinguished award for the college’s academic excellence, improved student retention, and improved completion rates.

In recognition of Black History Month, the college hosted a series of events and discussions to promote and share the legacy, history and culture of the African American community. On February 6th , Dr. Lindsay attended an interactive panel and dialogue on the historical context, impact, and solutions for addressing the phenomenon of colorism. Dr. Lindsay added that in order to achieve and sustain a healthy, diverse campus climate where equity and inclusion are important outcomes, the Campus Climate Survey was deployed today to faculty and staff. Answers will be anonymous and the data is being collected by an outside source.

2. Monthly Update on Accreditation – Dr. Dawn Lindsay, President

Dr. Lindsay reported that the process for finalizing the steering committee is nearing completion. The target for the final list of steering committee members is the end of February. Dr. Lindsay advised that formal invitations from her will be sent in March. There will be two kick-offs, one in the spring and another college-wide in fall 2019. The steering committee work will officially begin in fall 2019.

3. Student Government Association (SGA) – Jacob Smith, President

SGA President Jacob Smith reported that changes to the SGA Constitution have been made, pending the president’s and vice presidents’ final approval. He thanked Mr. Leon Thomas, III, Dr. Tiffany Boykin, and Vice President Dr. Felicia Patterson for their input on edits to the SGA constitution.

Dr. Lindsay added that she will be taking a group of students to Annapolis for Student Advocacy Day, where they will share with elected officials the importance of community colleges and how bills that are enacted impact them as students. She thanked Mr. Smith for his leadership as SGA President.

4. Academic Forum/Council – Dr. Amy Allen-Chabot, Chair

Dr. Allen-Chabot reported on the progress of four Academic Forum/Council committees. The Committee on Teaching and Learning has approved three new Thematic Learning Communities for fall 2019 that will align well with the new Fields of Interest.

The Academic Standards committee has heard 162 petitions in 7 meetings. Of these, 113 petitions were approved, 33 petitions were approved with limitations, 13 petitions were denied, and 3 petitions were tabled to gather further information. The majority of petitions involve requests to repeat a course (58) or course substitutions (47) and requests for a grade change (24). The committee also brought forth an Academic Clemency proposal which was voted on and approved at the February 14th Council meeting. This policy allows students who have been away from the college for at least five years to get some course forgiveness for a maximum of 15 credits taken in their first enrollment. This means that the grades for those courses will not be included in their adjusted GPA.

The Academic Integrity Committee has received 48 notices since August, and sanctions were accepted in 40 of those 48 cases. Three hearings were requested, and there were five non-responders. They are also researching academic integrity practices at other institutions as a means of refining procedures here at AACC.

Lastly, the Educational Policies and Curriculum Committee has approved 283 regular EPC proposals and 22 general education course proposals this academic year to date. There were 103 programs identified that needed general education updates. Eleven of the 15 left are in various points of the approval process and should be on EPC agendas over the next two weeks. There are four remaining programs. EPC has also been exploring ways the committee can support the integration of diversity, equity, and inclusion into the curriculum to assist in efforts to align with the college goal of continuous improvement. The committee has also been evaluating the proposal approval process as a whole, including the workflow and timelines in order to streamline the process.

5. The Faculty Organization (TFO) – Professor Ken Jarvis, President – No report

6. Professional and Support Staff Organization (PSSO) – Sarah Earle, President – No report

7. Administrative Staff Organization (ASO) – Fran Turcott, President

Ms. Turcott reported that ASO held its third general membership meeting on February 6, 2019. At the meeting, Dr. Lindsay announced that the college had earned Leader status with Achieving the Dream, which is a significant milestone. Dr. Lindsay also provided an update on college fundraising efforts for the Skilled Trades Center, in addition to a progress report on the college budget planning process and legislative concerns. Ms. Turcott reported that Dr. Gavin joined Dr. Lindsay to present on the accomplishments of the current strategic plan and spoke about retaining the current goals for the next strategic plan. The entire college community will be asked to participate in a survey to collect ideas to update the plan. Ms. Turcott shared that Ms. Tirrany Thurmond, coordinator for inclusive excellence, showed a video on Unconscious Bias and facilitated a discussion with ASO on how to deal with it. Lastly, Mr. Michael Rees, director of infrastructure services, provided information on Skype for Audio Conferencing, and Mr. Leon Thomas III, director of student engagement, provided an update on the HelpLink appeal and the addition of a food pantry at the AMIL location.

8. Maryland Association of Community Colleges (MACC) Activities – Dr. Dawn Lindsay

Dr. Lindsay advised that MACC held its annual Trustee Leadership Conference and Legislative Reception at the Calvert House in Annapolis on February 4, 2019. The conference included a higher education legal update and an opportunity to informally meet members of the Maryland General Assembly at the reception. Dr. Lindsay reported that the MACC Legislative Committee continues to meet on a weekly basis to review bills and the impact they could have on Maryland community colleges. Lastly, she advised that MACC will sponsor Student Advocacy Day on March 5, 2019, which provides community college students an opportunity to come to Annapolis to meet with their legislators. Community colleges from around the state, including AACC, are organizing their groups of students and working closely with MACC on the schedule and agenda for the day.

V.B.4. Approval Academic Programs – Dr. Michael H. Gavin, Vice President, Learning

Dr. Gavin advised that the Board of Trustees is being asked to approve two academic programs: Life and Engagement Coach and Medical Laboratory Assistant. He explained the programs were approved by the committee on Educational Policies and Curriculum and the Academic Forum in the spring of 2018. With the board’s approval, the Maryland Higher Education Commission will be notified of the college’s intent to offer the programs beginning in the fall of 2019; the programs will consist of coursework that has existing faculty and instructional resources. Dr. Gavin advised that the college also has built-in enrollment for both programs; however, increased enrollment could potentially require new adjunct contracts. Dr. Johnson inquired about classroom capacity, specifically how many students the classes would need before hiring an adjunct professor. Dr. Gavin advised that the coaching certificate program is a contractbased program. Therefore, the first contract would warrant hiring an adjunct professor. On the other hand, ten students would be required for the medical laboratory assistant program before another section would be added for an adjunct professor.

By motion of Ms. Moore, seconded by Mr. Schaeffer, the Board of Trustees voted unanimously to approve the Life and Engagement Coach and Medical Laboratory Assistant programs.

V.B.5. Approval of Proposed 2019-2020 Student Academic Calendar – Dr. Michael H. Gavin, Vice President, Learning

Dr. Gavin requested to amend Exhibit 1, Proposed Student Academic Calendar 2019-2020, of this agenda item so that it reflects the Summer Term 2020 Independence Day Break to be July 3 – July 5, 2020.

By motion of Mr. Klasmeier, seconded by Dr. Johnson, the Board of Trustees voted unanimously to approve the 2019-2020 Student Academic Calendar, as amended, to be published in the 2019-2020 Catalog and in other college publications as appropriate.

Dr. Lindsay pointed out that Winter Term 2020 will begin on January 6, 2020. She was appreciative that the Board of Trustees approved the extended break to give faculty and staff two full weeks during the holidays.

V.B.6. Approval of Award of Contract for Transcript Capture and Evaluation System – Dr. Felicia L. Patterson, Vice President, Learner Support Services

Dr. Patterson requested the Board of Trustees approve an award of contract for the purchase and implementation of transcript capture and evaluation software. She explained that the purchase will expedite the evaluation of college, military, and high school transcripts critical to guiding students’ planning for degree completion and course selection. Hyland is recommended for the award of contract for their experience with supplying transcript capture and evaluation solutions to the higher education sector. Hyland has also demonstrated a clear understanding of all aspects of this project. As such, Dr. Patterson noted that if the Board of Trustees approves this award of contract, the college will immediately begin final contract development for the transcript capture and evaluation implementation and ongoing service. The work will begin in March 2019 and will be completed on or before October 1, 2019, with estimated two-year costs not to exceed $337,872. Dr. Patterson did not believe there would be any fiscal implications with the award spanning two fiscal years.

By motion of Rev. Dr. Dixon-Proctor, seconded by Ms. Moore, the Board of Trustees unanimously approved the award of contract for the purchase and implementation services of a transcript capture and evaluation system to Hyland of Westlake, OH with an estimated two-year cost not to exceed $337,872

V.B.7. Approval of Award of Contract for Math Building Air Handler Replacement – Melissa A. Beardmore, Vice President, Learning Resources Management

Ms. Beardmore explained the scope of work of the air handler replacement for the Math building on the Arnold campus. She advised that Chilmar Corporation fully understands the nature of the work. Funding for this contract will come from the Campus Improvement capital budget, which has sufficient funds. Mr. Klasmeier asked if the college had a performance bond. Ms. Beardmore confirmed performance bonds are standard with most projects.

By motion of Dr. Johnson, seconded by Ms. Moore, the Board of Trustees unanimously approved the award of contract for the air handler replacement of the Math building to Chilmar Corporation of Baltimore, Maryland, in an amount not to exceed $255,196.

V.B.8. Ratification of Approval of East & West Campus Forest Conservation Easements, Storm Water Management and Forestation Agreements for the Health & Life Sciences Building Project – Melissa A. Beardmore, Vice President, Learning Resources Management

Ms. Beardmore explained that certain easements and agreements were needed prior to the issuance of grading permits for the Health & Life Sciences building project. Because their execution was time sensitive, the board was asked to approve the agenda item by email vote on January 24, 2019. The chair of the board authorized and executed the easement documents which were submitted to the county to support the college’s grading permit. Ms. Beardmore advised that the ratification of this agenda item was being presented during public session as board bylaws mandate.

By motion of Ms. Moore, seconded by Mr. Schaeffer, the Board of Trustees voted to ratify its action of January 24, 2019, which authorized the chair of the board to execute the Forest Conservation Easements (east and west campus), the Storm Water Management Agreement, and the Forestation Agreement.

VI. NEW BUSINESS

There was no new business.

VII. NEXT BOARD MEETING

The next board meeting will be March 12, 2019.

VIII. ADJOURNMENT

The meeting was adjourned at 5:24 p.m.

Respectfully submitted,
Dr. Dawn Lindsay
Secretary-Treasurer

A session of the Board of Trustees was held on February 26, 2019, at 3:00 p.m. in CADE 228. The purpose of the meeting was to consult with and obtain legal advice from counsel and to discuss personnel matters pursuant to the General Provisions Article of the Maryland Annotated Code Sections 3-305(b)(1)(i)&(ii) and 3-305(b)(7). Pursuant to Section 3-305(d) a vote was taken to close the meeting and the following Board Members voted to close the meeting: Lawrence W. Ulvila, Jr., chair; Sandra E. Moore, vice chair; Rev. Dr. Dixon-Proctor; Dr. James H. Johnson; Paula J. Darrah, J.D.; Jerome W. Klasmeier; Caleb S. Schaeffer; and Walter J. Hall (via teleconference). Also present were President Dawn Lindsay, counsel Martin J. Snider, and staff members Dr. Deidra B. Dennie, Dr. Michael H. Gavin, Dr. Felicia L. Patterson, Ms. Melissa A. Beardmore and Ms. Tracie M. Thomas. The meeting ended at 3:58 p.m.

Members present: Lawrence W. Ulvila, Jr., Chair; Sandra E. Moore, Vice Chair; Paula J. Darrah, J.D.; Rev. Dr. Diane R. Dixon-Proctor; Dr. James H. Johnson, Jr.; Jerome W. Klasmeier; Caleb S. Schaeffer; and Dr. Dawn Lindsay, President

I. CALL TO ORDER AND APPROVAL OF AGENDA

The public session of the Board of Trustees was called to order by Mr. Ulvila at 4 p.m. in Cade 219.

By motion of Ms. Darrah, seconded by Dr. Johnson, the Board of Trustees unanimously approved the March 12, 2019, Board of Trustees public session agenda.

II. WELCOME AND INTRODUCTIONS

There were no introductions.

III. APPROVAL OF MINUTES – Lawrence W. Ulvila, Jr., Chair

A. Minutes of the February 12, 2019, Board of Trustees Budget Workshop

Dr. Johnson requested to amend the minutes to reflect the correct reserve fund amount as referenced in the February 26, 2019, board meeting minutes.

By motion of Mr. Klasmeier, seconded by Ms. Moore, the Board of Trustees unanimously approved the minutes of the February 12, 2019, budget workshop, as amended.

B. Minutes of the February 26, 2019, Board of Trustees Meeting

By motion of Mr. Klasmeier, seconded by Ms. Moore, the Board of Trustees unanimously approved the minutes of the February 26, 2019, public session.

IV. BOARD CHAIR AND COMMITTEE REPORTS

A. Audit and Finance Committee – Walter J. Hall, Committee Chair

There was no report from the Audit and Finance Committee.

B. Board Development Committee – Paula J. Darrah, Committee Chair

There was no report from the Board Development Committee.

C. Board Policy Oversight Committee – Vice Chair Sandra E. Moore, Board Representative and Committee Chair

There was no report from the Board Policy Oversight Committee.

D. Budget Committee – Jerome W. Klasmeier, Committee Chair

There was no report from the Budget Committee.

E. Facilities Committee – Dr. James H. Johnson, Jr., Committee Chair

Dr. Johnson advised that the Facilities Committee met on March 7, 2019, and was provided a brief update on the sale of the Moore Road property. The committee also discussed the Clauson Center for Innovation and Skilled Trades, the Health and Life Sciences building project, and future procurements. Dr. Johnson reported that the foundation has raised $1.9 million in gifts and commitments for the Clauson Center for Innovation and Skilled Trades project. The campaign consultants have advised that $4 million could be raised for the $5 million project. The remaining $1 million can be funded by the foundation through financing and delaying by two or three years the plan for the foundation to be self-sustaining. An agreement between the college and the foundation will be written and brought to the board for approval later in the fiscal year. Dr. Johnson continued that the Health and Life Sciences building project continues to be on schedule and within budget, with implementation of Phase II under way. He stated that Phase II includes site work and the updates to Ring Road, which was rerouted on December 21, 2018. A subset of Phase II of the project includes the early superstructure package (concrete and steel) which is on today’s public session agenda. He reported that the contract for the final construction phase - Phase III - will come to the board in June, and construction for Phase III will begin in August. He added that a steering committee meeting will be held in the next few months.

F. Human Resources Committee – Rev. Dr. Diane Dixon-Proctor, Committee Chair

There was no report from the Human Resources Committee.

G. Report of Trustees’ Liaison to the AACC Foundation – Lawrence W. Ulvila, Jr., Chair

Mr. Schaeffer read a thank you letter from the recipient of the Paul and Ellen Gaske Foundation Scholarship. The student, the first in her immediate family to go to college, has been attending AACC since 2015 and is pursuing an associate degree in the Human Services field. The student wishes to transfer to a four-year program or begin working directly with people with disabilities. She is grateful for the scholarship as it has lessened the financial burden for her to attend college.

Mr. Ulvila reported that as of March 6, 2019, the fundraising total for the current fiscal year is just over $2.26 million, bringing the campaign revenue total to just over $5.16 million. Additionally, the college, through the Office of Sponsored Programs, was recently awarded a $57,500 grant sponsored by the National Security Agency to fund a GenCyber Student Camp. This one-week camp for middle school children will engage students in hands-on activities designed to stimulate a passion for cyber security topics. Lastly, the AACC Foundation’s 2019 Scholarship Reception is scheduled for Thursday, April 4, 2019, from 6 p.m. - 8 p.m. in the SUN dining hall. Mr. Ulvila advised that invitations have been mailed. He hoped that everyone would be able to attend to celebrate the successes of our students and the generosity of donors who support their education.

H. Appointment of the Nominating Committee – Lawrence W. Ulvila, Jr., Chair

By motion of Rev. Dr. Dixon-Proctor, seconded by Mr. Klasmeier, the Board of Trustees unanimously nominated and appointed Ms. Sandy Moore and Ms. Paula Darrah to serve on the Nominating Committee.

V. PRESIDENT’S REPORT – Dr. Dawn Lindsay, President

A. Information Items

1. College Updates – Dr. Dawn Lindsay

Dr. Lindsay reported that on February 27th, she had a lunch meeting with Councilwoman Sarah Lacey, District 1, and on March 6 th, she met with Councilwoman Lisa Rodvien, District 6. Dr. Lindsay advised that these new council member meetings provide an excellent opportunity to convey the positive impact that Anne Arundel Community College continues to have on the educational and economic vitality of the county and help council members understand the need for their continuing support of the college.

Dr. Lindsay was pleased to report that AACC has partnered with the Light House to provide innovative service learning opportunities to our students. She added that on March 1 st, she welcomed students for a lunch discussion about their experiences as recipients of the President’s Opportunity Scholarship.

Dr. Lindsay shared that Student Advocacy Day, held on March 5 th and sponsored by the Maryland Association of Community Colleges, provided a wonderful opportunity for AACC students to represent the college and meet with legislators. She reported that the day began with a student rally, where each college president and student delegation was introduced. Elected officials were then introduced, and senators and delegates addressed the assembled students. Students then met with senators and delegates. She was delighted to join our students for this exciting event.

Lastly, on March 8 th, Dr. Lindsay attended the weekly meeting of the Anne Arundel County Delegation, where she gave a presentation about the many contributions and accomplishments of the college and the many opportunities afforded to our students by the excellent education and training programs offered by the college. She also provided delegation members with a legislative issues sheet urging them to support bills currently under consideration in the General Assembly that will benefit AACC students and the college.

2. Year-to-Date Enrollment Report – Dr. Oscar Joseph, III, Chief Enrollment Management Officer, and Dr. John Grabowski, Dean, Enrollment Services

Dr. Joseph began the 2019 Winter/Spring Enrollment Report by stating that enrollment is a college-wide initiative that involves the contributions and participation of every single person. He pointed out that process signals action, and action translates into change that results in progress and success over a period of time. Dr. Joseph stated that the year-to-date enrollment accomplishments underscore the Engagement Matters’ focus of process, entry, and completion. He was pleased to report that the recent partnership with the Anne Arundel County Association of Realtors and the Office of Planning and Zoning will provide grants for revitalization and improvement of the Glen Burnie campus.

Dr. Grabowski reported that through the strategic enrollment management process, the college has integrated its marketing and outreach process by utilizing website analytics to provide actionable guidelines and information to applicants. He stated that the revised student onboarding process includes a required new student orientation program that is customized to specific groups of students, including those transitioning from high school, non-traditional age students and veterans. The initial required courses for under-prepared students have been redesigned to have students prepare for credit-bearing courses in a single term or in parallel with the credit-bearing course. Dr. Grabowski advised that the college is leveraging technology and implementing software for students to allow quick turnaround of transcript review and textbook affordability.

Dr. Joseph stated that wherein academic support and progress are important, the social and emotional needs of students are paramount for student success. As such, he was pleased to report that the college is beginning to expand wellness and health services and support to the Glen Burnie and Arundel Mills campuses. He stressed that student completion is the end result.

Dr. Grabowski concluded by displaying a slide of data points from winter and spring enrollment. Although spring highlights 3,086 FTE, which is slightly below last year’s results, Dr. Grabowski was pleased to share that there is a 13% increase in FTE for winter term. Dually enrolled students increased to 864 students; 91% of students are taking a least one hybrid course; 41% are at least taking one online course; and the fall-to-spring retention rate has increased 76%.

Ms. Moore was pleased with the data points and asked how the Board of Trustees could help support the enrollment progress. Dr. Joseph appreciated the board’s generosity, but requested time to contemplate in order to provide a concrete response.

Dr. Johnson wanted to know if there was a way to stop or improve the spring and fall FTE numbers. Dr. Grabowski responded that the stop occurred with the reduction in the decrease. He stated that the turnaround is an institution-wide effort that moves students from their first contact with the college to the time they transfer to an institution or the workforce. Dr. Joseph added that the Learning Division’s adjustment of offering compact courses has piqued students’ interest because of the shorter terms.

Mr. Klasmeier was pleased with the 76% retention rate increase but wanted to know how that data compared to prior years. Kathy Bolton, special assistant to the vice president of learning and interim dean of planning, research, and institutional assessment, responded that retention rates have historically remained between 76% - 77%.

Mr. Schaeffer inquired about the percentage of dually enrolled students who continue with AACC rather than transferring to a different institution. Dr. Grabowski responded that historically only half of the students have enrolled after graduating from high school. He stated that the college partners with AACPS to give high school students who do not have a full class schedule the opportunity to take college courses for a full academic experience. Dr. Joseph added that the college continues to send strong messaging in a variety ways to communicate to families that AACC is the best option.

Dr. Johnson commented on the importance of providing context to data, as an enrollment dashboard indicated an increase in minority percentage over a period of time with numbers that had declined. He pointed out that numbers do not always provide a clear picture.

3. Monthly Update on Accreditation – Dr. Dawn Lindsay, President

Dr. Lindsay reported that the college continues to ask faculty and staff for their involvement in the Middle States process. Those who are interested should contact Dr. Alycia Marshall and/or Dr. Gregory Schrader.

4. Student Government Association (SGA) – No Report.

5. Academic Forum/Council –No Report.

6. The Faculty Organization (TFO) – No Report.

7. Professional and Support Staff Organization (PSSO) – No Report.

8. Administrative Staff Organization (ASO) – No Report.

9. Maryland Association of Community Colleges (MACC) Activities – Dr. Dawn Lindsay

Dr. Lindsay advised that MACC Legislative Committee continues to meet regularly to review bills and the impact they could have on Maryland community colleges. The number of new bills introduced has slowed, so MACC is focusing on the most important ones to date that affect community colleges. MACC is also arranging for testimony and participating in hearings on various bills with the potential to impact colleges. Lastly, the MACC-sponsored Student Advocacy Day was held on March 5, 2019.

V.B.1. Approval of Phase IIA (Early Site/Superstructure Package) Contract for Construction Management at Risk Services for the Health and Life Sciences Building – Melissa A. Beardmore, Vice President, Learning Resources Management

Ms. Beardmore commented that this agenda item is considered to be the superstructure package because it involves concrete, steel framing, foundation, grading, and excavation. She reported that the project is on schedule and within budget, with Phase III currently out for bid. The board is being asked to approve the award of contract for Phase IIA in order to secure the required county and state approvals necessary for the project to move forward on schedule. Ms. Beardmore stated that upon approval, the college president will execute a Board of Trustees resolution to the Anne Arundel County Council requesting approval for the proposed contract and a petition to the Maryland Higher Education Commission for the state’s financial participation in the cost of the project construction.

By motion of Dr. Johnson, seconded by Mr. Klasmeier, the Board of Trustees voted unanimously to approve the award of contract for the Construction Management at Risk Services with a guaranteed maximum price (GMP) for Phase IIA Construction of the new Health and Life Sciences Building to the Whiting-Turner Contracting Company, of Baltimore, Maryland, in an amount not to exceed $16,709,057.

V.B.2. Approval of a Pedestrian Access Easement and a Temporary Construction Easement to Anne Arundel County in Support of the Broadneck Trail – Melissa A. Beardmore, Vice President, Learning Resources Management

Ms. Beardmore explained that this agenda item is an agreement with the county to extend the Broadneck Trail through a permanent required pedestrian access easement. A temporary construction easement is also required to give contractors access to the campus to build the new asphalt sidewalk. She reported there will be no cost or fiscal implications for this project.

By motion of Rev. Dr. Dixon-Proctor, seconded by Ms. Moore, the Board of Trustees voted unanimously to authorize the board chair to execute the Pedestrian Access Easement and Temporary Construction Easement.

V.B.3. Acknowledgement of Faculty Retirement – Dr. Michael H. Gavin, Vice President, Learning

Dr. Lindsay pointed out that this agenda item is not traditionally brought before the board. However, upon legal counsel’s advice, the college will begin to bring tenured faculty retirements before the board for acceptance and acknowledgement.

Dr. Gavin reported that Dr. James Finnegan has served the college for 13.5 years in the English & Communications department. Dr. Finnegan notified his dean, the vice president for learning, and the president of his intention to retire from the college, effective April 1, 2019. The final determination about replacing him will be made in September 2019, with academic excellence as a priority.

Dr. Johnson pointed out that retirements are typically at the end of the semester. He inquired about the timing of this retirement. Mr. Snider responded that the college has to acknowledge the retirement now because it is in the near future. Dr. Gavin added that the professor is not teaching classes, so his retirement would be less disruptive to students.

By motion of Rev. Dr. Dixon-Proctor, seconded by Mr. Klasmeier, the Board of Trustees unanimously accepted and acknowledged the notification to retire on April 1, 2019, of Dr. James Finnegan.

VI. NEW BUSINESS

There was no new business.

VII. NEXT BOARD MEETING

The next board meeting will be April 9, 2019, at 4 p.m.

VIII. ADJOURNMENT

The meeting was adjourned at 4:40 p.m.

Respectfully submitted,
Dr. Dawn Lindsay
Secretary-Treasurer

Members present: Lawrence W. Ulvila, Jr., Chair; Sandra E. Moore, Vice Chair; Paula J. Darrah, J.D.; Rev. Dr. Diane R. Dixon-Proctor; Walter J. Hall; Dr. James H. Johnson, Jr.; Jerome W. Klasmeier; and Dr. Dawn Lindsay, President

I. CALL TO ORDER AND APPROVAL OF AGENDA

The public session of the Board of Trustees was called to order by Mr. Ulvila at 4 p.m. in Cade 219.

II. WELCOME AND INTRODUCTIONS

Mr. Ulvila reported the passing of former Maryland House Speaker Michael E. Busch, who was a tireless supporter of education and of the college. A moment of silence was held to commemorate his life and legacy.

III. APPROVAL OF MINUTES – Lawrence W. Ulvila, Jr., Chair

A. Minutes of the March 12, 2019, Board of Trustees Meeting

Dr. Johnson requested that the minutes be amended to specify that the foundation raised $1.9 million in gifts and commitments for the Clauson Center for Innovation and Skilled Trades project.

By motion of Rev. Dr. Dixon-Proctor, seconded by Dr. Johnson, the Board of Trustees unanimously approved the March 12, 2019, Board of Trustees public session minutes, as amended.

IV. BOARD CHAIR AND COMMITTEE REPORTS

A. Audit and Finance Committee – Walter J. Hall, Committee Chair

There was no report from the Audit and Finance Committee.

B. Board Development Committee – Paula J. Darrah, Committee Chair

There was no report from the Board Development Committee.

C. Board Policy Oversight Committee – Vice Chair Sandra E. Moore, Board Representative and Committee Chair

Ms. Moore advised that in October 2018 a new state law requiring revisions to the sexual assault policies of institutions of higher education went into effect. The law, titled “Higher Education - Sexual Assault Policy – Disciplinary Proceedings Provisions,” requires the governing board of each public institution of higher education in Maryland to adopt and submit to the Maryland Higher Education Commission (MHEC) by August 1, 2019, a revised sexual assault policy that includes specified disciplinary proceedings provisions providing students with the right to have legal counsel present under certain circumstances.

Ms. Moore reported that generally, upon initiation of a formal Title IX investigation, these provisions set forth the right of each current or former student alleging a violation of the institution’s sexual assault policy and each current or former student responding to an allegation to have access to legal counsel paid for by the Maryland Higher Education Commission (MHEC). The law also requires an institution to state in its revised policy that it will provide written notice of the incident under investigation to the students involved, with a description of their rights and participation in the investigation.

Ms. Moore stated that currently AACC has a board-approved sexual assault policy in place, titled “Sexual Harassment and Sexual Misconduct Policy.” This policy was adopted by the board in May 1994 and was revised twice – in May 2009 and June 2015. Legal counsel and AACC staff have been working on the provisions to be added to the existing board-approved policy. The revised draft policy was reviewed by the Board Policy Oversight Committee on April 5, 2019, and will now be shared with the college constituency groups for information, per the board-approved “AACC Policy and Procedures Review.”

Ms. Moore reported that upon the recommendation of the Board Policy Oversight Committee, the revised draft policy will be brought to the full board for information at its May 14, 2019, public session and for approval at its June 11, 2019, public session. Ms. Moore added that she has been working with Chair Lawrence Ulvila, President Dr. Dawn Lindsay, and the administration to review other current board policies in order to determine which ones need to be considered for future updating as well as where policy gaps exist that may call for the development of new policies to be considered by the board.

D. Budget Committee – Jerome W. Klasmeier, Committee Chair

There was no report from the Budget Committee.

E. Facilities Committee – Dr. James H. Johnson, Jr., Committee Chair

Dr. Johnson reported that the Facilities Committee met on April 2, 2019, via conference call and received an update from Mr. Vollie Melson and legal counsel regarding the foundation’s recent purchase of the ground lease associated with the Arundel Mills building. Mr. Melson reported that the new covenants, conditions, and restrictions were agreed to by the foundation to facilitate the purchase of the ground lease before the purchase option expired. The minutes of the April 2 meeting provide more detail on how these covenants, conditions, and restrictions will impact the future of the Arundel Mills facility.

Dr. Johnson also reported that the committee received an update on the Clauson Center for Innovation and Skilled Trades in which an agreement between the college and the foundation is in the process of being written and will be brought to the board for approval later in the fiscal year. The committee reviewed a summary of key terms that will be incorporated into the agreement. Lastly, the committee received an update on the Health and Life Sciences building project. The project continues to be on schedule and within budget, with Phase II under way. The committee reviewed a draft board agenda item for the final construction phase, Phase III, which will come to the board in June. A steering committee meeting is scheduled for April 29, 2019, at 2 p.m., and the groundbreaking ceremony will be held on May 14, 2019, at 2:45 p.m.

F. Human Resources Committee – Rev. Dr. Diane Dixon-Proctor, Committee Chair

There was no report from the Human Resources Committee.

G. Report of Trustees’ Liaison to the AACC Foundation – Lawrence W. Ulvila, Jr., Chair

Mr. Ulvila read a letter from the recipient of the Dr. Rajwant Kaur Gill Scholarship. The student is a fulltime working mother who is enrolled in Cyber Security program. She is grateful for the scholarship and values the professors who go above and beyond to help students achieve academic success. The student expects to graduate in 2021 to begin a career in digital forensics.

Mr. Ulvila reported that as of March 29, 2019, the fundraising total for the current fiscal year is just over $2.26 million, bringing the campaign revenue total to just over $5.16 million. Additionally, the foundation received a five-year, $500,000, commitment from the Kathy and Jerry Wood Foundation to support the development of the Clauson Center for Innovation and Skilled Trades. Funds will be used to construct and equip the center with the goal of addressing the shortage of trade workers in the local community. Through the Office of Sponsored Programs, the college was recently awarded a five-year $50,000 grant from the Maryland Department of Health. Grant funds will be used to create the Alcohol and Sexual Violence Prevention Program, a comprehensive coordinated approach designed to reduce sexual violence and alcohol misuse within the campus community. Mr. Ulvila thanked Dr. Tiffany Boykin, dean of student engagement, for her leadership to help obtain the grant.

Lastly, Mr. Ulvila was pleased to share that AACC’s April 4, 2019, Foundation Scholarship Reception was well-attended with the highest number of attendees to date. Over 250 members of the college community came together to celebrate the success of students and to thank donors who fund scholarships. The generosity of donors enabled $1 million to be awarded in scholarships last year. This was more than any other year in the 58 years of the college. The foundation would like to thank the members of the Board of Trustees who were able to attend the event.

H. Reporting of the Nominating Committee – Lawrence W. Ulvila, Jr., Chair

Ms. Moore announced that Trustees Paula Darrah and Sandra Moore were designated in March to be the Nominating Committee. Ms. Moore presented the committee’s report recommending that the incumbent chair and vice chair continue in their terms for an additional year. Board members have the next month to consider the nominations. A vote will be taken at the May 14, 2019, board meeting.

V. PRESIDENT’S REPORT – Dr. Dawn Lindsay, President

A. Information Items

1. College Updates – Dr. Dawn Lindsay

Dr. Lindsay commended Dean of Student Engagement Dr. Tiffany Boykin for her team’s accomplishment to attain a $50,000 grant for the Alcohol and Sexual Violence Prevention Program. She also expressed gratitude for the $500,000 in support from the Kathy and Jerry Wood Foundation for the Clauson Center for Innovation & Skilled Trades.

Dr. Lindsay reported that after several months of professional development leadership training that focused on the college’s five core values, she was pleased to report that on March 7, nineteen constituency group leaders graduated from AACC’s third Leadership Education and Development (LEAD) class. On April 2, the college presented its fiscal year 2020 operating and capital budget request to the county executive where the college emphasized learning as the central mission by offering high quality, affordable, accessible, and innovative lifelong learning opportunities to students. The college will present the operating and capital budgets to the county council on May 9.

Dr. Lindsay stated that the college hired an external firm to conduct the spring Campus Climate study. The survey had a 43% return rate from campus constituents. The data obtained will assist in equity and inclusion work. The consultant is currently finalizing the analysis and will be on campus on April 23 to meet with the board and to conduct two open forums to ensure maximum exposure of the report. As a follow-up to the Campus Climate study, the college has also contracted with two other consultants who will facilitate additional focus groups for full involvement across the campus.

Dr. Lindsay reported that in an effort to find an alternative cost-effective venue for commencement that will accommodate students and families, the college will partner with Live! Hotel for this year’s commencement. Commencement will be held on Thursday, May 23 at the Event Center at Live! Hotel. There will be three separate ceremonies scheduled at 9 a.m., 2 p.m. and 7 p.m. Students may select their preferred ceremony and time and are encouraged to attend ceremonies that coincide with the school from which they graduate. Students have been notified of this by mail and have been directed to view the details on our website.

2. Academic Advising Presentation – Bonnie Garrett, Dean, Student Success; Bonnie Lasher-Kimmel, Assistant Director, Retention, Completion & New Student Initiative Coach; and Kadijat Richmond, Assistant Director, Transfer Advising

Dean Garrett advised that as part of the Engagement Matters initiative, a cross-divisional team was assembled to review academic advising and make recommendations. The recommendations became part of the college's strategic plan and the focus of academic advising’s efforts in 2018 and 2019. Advising heeded the recommendation of the team and continued to employ a centralized professional model, utilizing a variety of advising strategies while maintaining best practices for community colleges. Advisors were assigned to students based on their Field of Interest. The goals of Field of Interest advisor assignments included moving from generalist to providing Field of Interest advising experts, heightening relationships and partnerships with students and faculty through pairings with faculty liaisons, and increasing advisor accountability by establishing definitive caseloads. The additional staff has made it possible for multiple academic advisors to be assigned to large Fields of Interest. Dean Garrett was happy to report that the advisor-to-student ratio is now about 1 to 600. She reported that advising has transitioned part-time licensed personal counselors to full-time personal and career counselors. General exploration students have been assigned to these highly trained counselors for intensive career exploration and development services.

To meet the goal of making advising more accessible, Dean Garrett reported that virtual advising was implemented and is now available in every Field of Interest. It is available to all students by appointment, utilizing the free Zoom platform. In a virtual session, students and advisors can both see and hear one another, share and sign documents, and transact online college business. Ms. Garrett showed a two-minute demo video to demonstrate how the system works. The video was an abbreviated session created specifically for demonstration purposes. The video will be introduced to the new Field of Interest Canvas community that each student is automatically registered for.

Dean Garrett reiterated how AACC’s Engagement Matter initiative is truly engaging. She pointed out that advisors are engaging with students at their first registration, at orientation and ACA 100 classes, in person, and at various points throughout their academic journey. Advisors take a proactive approach through the use of caseload reports to facilitate timely intervention and progress to completion.

Mr. Klasmeier commented that a student’s signature could sometimes be undecipherable. For tracking purposes, he asked if the module provided an area for the student to type their name. Dean Garrett confirmed that there is an area at the top where students can print their name and student ID number.

3. Monthly Update on Accreditation – Dr. Dawn Lindsay, President

Dr. Lindsay reported that under the leadership of Dr. Gregory Schrader (steering committee chair) and Dr. Alycia Marshall (accreditation liaison officer), the process for finalizing the steering committee members is complete. The college is in the process of inviting recommended faculty and staff to join the steering committee. The steering committee work will officially begin in the fall of 2019 with two kick-offs, one in the spring and another college-wide in fall 2019.

4. Student Government Association (SGA) – Jacob Smith, President

Mr. Smith reported that the SGA constitution was vetted by legal counsel and is currently being reviewed by Dean of Student Engagement Dr. Tiffany Boykin and Vice President of Learner Support Services Dr. Felicia Patterson. SGA elections have occurred, with the election of a president, vice president, executive vice president, and vice presidents of public relations, finance, and diversity. It is Mr. Smith’s intent to introduce the elected officers during May’s public session. The SGA’s philanthropic event for the current semester involved volunteering to feed the homeless at the Happy Helpers for the Homeless in Glen Burnie, Maryland. Every SGA elected officer is required to participate in community service events each semester.

5. Academic Forum/Council – No Report.

6. The Faculty Organization (TFO) – No Report.

7. Professional and Support Staff Organization (PSSO) – Sarah Earle, President

Ms. Earle reported that the March 13, 2019, spring open forum had the highest in-person attendance of any PSSO meeting this academic year. President Dawn Lindsay, Vice President Melissa Beardmore, Chief Diversity Officer Dr. Deidra Dennie, and Dean of Enrollment Services Dr. John Grabowski attended. Members of the PSSO Representative Assembly are currently voting on a proposal from the Area Representative and Alternate Study Committee for a new representation structure. If approved, the structure will be effective for FY2020 and will result in 18 PSSO areas with 29 representatives and 18 alternates. Area representatives will receive a minimum of one representative and one alternate per group. This will align area groups by their current divisional structures, making it easy to identify an individual’s area and representative. Ms. Earle advised that the selection of PSSO FY2020 committees began in late March. The FY2020 officer nomination period ends the week of April 15, with elections of officers and area representatives and alternates running from May 1 – 15, 2019. Ms. Earle expressed appreciation for the board’s decision to have public sessions at 4 p.m., as the earlier time enables more PSSO members to attend the meetings.

8. Administrative Staff Organization (ASO) – No Report.

9. Maryland Association of Community Colleges (MACC) Activities – Dr. Dawn Lindsay

Dr. Lindsay was pleased to share that the governor's FY 2020 operating and capital budgets emerged from the conference committees and passed both chambers of the legislature, thus becoming law. State aid for AACC and our colleague community colleges remained intact in the state's operating budget, and funding for our Health and Life Sciences building was included in the state's capital budget. Dr. Lindsay advised that yesterday, April 8, was sine die, so the 2019 legislative session is now adjourned. She reported that MACC expressed thanks to the community college presidents and members of their boards of trustees for their support and contacting members of their delegations to urge their support and action on bills that were critical to Maryland's community colleges. MACC will now begin working on its end-ofsession report to inform the community colleges about all of the bills affecting community colleges that either have passed or failed during session. Lastly, MACC will be tracking the signing and vetoing by the governor of the passed bills.

V.B. Action Items – None

VI. NEW BUSINESS

There was no new business.

VII. NEXT BOARD MEETING

The next board meeting will be May 14, 2019, at 4 p.m.

VIII. ADJOURNMENT

The meeting was adjourned at 4:40 p.m.

Respectfully submitted,
Dr. Dawn Lindsay
Secretary-Treasurer 

Members present: Lawrence W. Ulvila, Jr., Chair; Sandra E. Moore, Vice Chair; Rev. Dr. Diane R. Dixon-Proctor; Walter J. Hall; Dr. James H. Johnson, Jr.; Jerome W. Klasmeier; Caleb S. Schaeffer; and Dr. Dawn Lindsay, President

I. CALL TO ORDER AND APPROVAL OF AGENDA

The public session of the Board of Trustees was called to order by Mr. Ulvila at 4 p.m. in Cade 219.

II. WELCOME AND INTRODUCTIONS

Mr. Ulvila welcomed visitors and recognized the family of Dr. Jill Loukides, Special Assistant to the President Anita Delaporte, and former AACC President Dr. Martha Smith.

A. Ratification and Acknowledgement of Faculty Emeritus Status of Dr. Jill Loukides – Dr. Michael Gavin, Vice President, Learning

Dr. Gavin asked the board to ratify the award of faculty emeritus status to Dr. Jill Loukides. He shared that Dr. Loukides’s tenure included 14 outstanding years teaching students in science and technology and stated that in the last ten years of service, over 95% of Dr. Loukides’s students found her to be an exemplary teacher. Additionally, Dr. Loukides mentored and guided over 60 full-time faculty into being professional full-time faculty members and was an authentic college-service professional inside and outside the classroom who would be sorely missed as a faculty member of the college.

By motion of Ms. Moore, seconded by Rev. Dr. Dixon-Proctor, the Board of Trustees unanimously approved, acknowledged and ratified the faculty emeritus status of Dr. Jill Loukides. A faculty emeritus medallion was presented to the Loukides family.

B. Acknowledgement of Dedicated Years of Service and Retirement of Anita Delaporte, Special Assistant to the President – Dr. Dawn Lindsay, President

Dr. Lindsay was pleased to acknowledge the dedicated years of service and upcoming retirement of Ms. Anita Delaporte, Special Assistant to the President. Ms. Delaporte’s tenure began at AACC in 1995, a year after Dr. Martha A. Smith became college president. Ms. Delaporte had worked for Dr. Smith at Dundalk Community College, where she gained experience supporting the work of the president’s office and serving the myriad needs of the Baltimore County Community College Board of Trustees. She was able to quickly grasp the responsibilities of the Special Assistant to the President at AACC and became an indispensable member of the president’s leadership team, working closely with the AACC Board of Trustees for many years.

After working 17 years for Dr. Smith, Ms. Delaporte began her tenure supporting President Lindsay in 2012. Ms. Delaporte’s responsibilities included the management of multiple projects and college deadlines and the assurance that final communications sent on behalf of the president's office represented the highest quality and standards. Ms. Delaporte’s expertise was in the legislative arena involving the president and elected officials, including the Anne Arundel County Delegation to the General Assembly, the Anne Arundel County Executive, the Anne Arundel County Council and members of the U.S. Congressional Delegation. Dr. Lindsay thanked Ms. Delaporte for her years of service and wished her well when she retires on July 1, 2019.

Other college community members offered best wishes as well. Legal Counsel Marty Snider commented that Ms. Delaporte’s writing, researching and organization skills were superb; her legislative history and ability to track bills of importance served the college well for nearly two decades. Mr. Hall commented that Ms. Delaporte’s honesty, trust and intense love of this college shined through in everything that she did. Dr. Johnson shared that Ms. Delaporte’s historical resourcefulness played an integral role when the college was seeking a replacement for former president, Dr. Martha Smith. Lastly, Rev. Dr. Dixon-Proctor expressed the joy of working with Ms. Delaporte and commented on her strength and fortitude to tackle challenges, never looking back and always remaining forward thinking.

Flowers were presented to Ms. Delaporte. A photo was taken with her, board chair Lawrence Ulvila, college president Dr. Dawn Lindsay and former college president, Dr. Martha Smith.

III. APPROVAL OF MINUTES – Lawrence W. Ulvila, Jr., Chair

A. Minutes of the April 9, 2019, Board of Trustees Meeting

By motion of Mr. Klasmeier, seconded by Dr. Johnson, the Board of Trustees unanimously approved the April 9, 2019, Board of Trustees public session minutes.

IV. BOARD CHAIR AND COMMITTEE REPORTS

A. Audit and Finance Committee – Walter J. Hall, Committee Chair

There was no report from the Audit and Finance Committee.

B. Board Development Committee – Paula J. Darrah, Committee Chair

There was no report from the Board Development Committee.

C. Board Policy Oversight Committee – Vice Chair Sandra E. Moore, Board Representative and Committee Chair

Ms. Moore reported that new state law requiring revisions to the sexual assault policies of institutions of higher education went into effect in October 2018. The law requires that a revised policy be submitted to the Maryland Higher Education Commission by August 1, 2019. The revised college policy responding to this legislative mandate is shown for the board's information in item IV.C.1. The revised policy will be brought back for the board's approval at its June 11, 2019, public session.

Ms. Moore explained that the law, titled “Higher Education – Sexual Assault Policy – Disciplinary Proceedings Provision,” requires the governing board of each public institution of higher education in Maryland to adopt and submit to Maryland Higher Education Commission (MHEC) by August 1, 2019, a revised sexual assault policy that includes specified disciplinary proceedings provisions providing students with the right to have legal counsel present under certain circumstances. Generally, upon initiation of a formal Title IX investigation these provisions set forth the right of each current or former student alleging a violation of the institution's sexual assault policy and each current or former student responding to an allegation to have access to legal counsel paid for by MHEC. The law also requires that an institution state in its revised policy that it will provide written notice of the incident under investigation to the students involved, with a description of their rights and participation in the investigation. Anne Arundel Community College currently has a board-approved sexual assault policy in place titled “Sexual Harassment and Sexual Misconduct Policy.” This policy was adopted by the board in May 1994 and has been revised twice in May 2009 and June 2015.

Ms. Moore advised that legal counsel and college staff worked on the provisions to be added to the existing board approved policy. The revised draft policy was reviewed by the Board Policy Oversight Committee on April 5, 2019, and was shared with the college constituency groups in accordance with the board-approved “AACC Policy and Procedures Review.” On the recommendation of the Board Policy Oversight Committee, the revised draft policy is now being brought to the full board for information and will be brought back for its approval at the June 11, 2019, public session.

Ms. Moore commented that on May 10, 2019, she met with the committee advisory to the president (CAP) to discuss the need for new policies and to review existing policies. The policies will be ranked as to the level of importance. The constituency groups will be working in partnership with the board policy committee to provide input on their progress.

Although the revised policy focuses on students, Dr. Johnson inquired if the amendment should apply to the entire community to include student relationships with students, staff, faculty and visitors. Mr. Snider advised that the new law requires the college to respond to relationships between students, faculty and staff. He stated the law relates legal counsel for the student complainant and the student respondent.

Mr. Hall asked if there were recovery of fees if a student is found guilty. Mr. Snider advised that the whole process of the law is to provide legal representation in those incidences. Ms. Moore added that such legal counsel is provided by MHEC.

D. Budget Committee – Jerome W. Klasmeier, Committee Chair

There was no report from the Budget Committee.

E. Facilities Committee – Dr. James H. Johnson, Jr., Committee Chair

There was no report from the Facilities Committee.

F. Human Resources Committee – Rev. Dr. Diane Dixon-Proctor, Committee Chair

There was no report from the Human Resources Committee.

G. Report of Trustees’ Liaison to the AACC Foundation – Lawrence W. Ulvila, Jr., Chair

Mr. Schaeffer read a letter from the recipient of the August (Gus) and Marjorie Berlitz Endowed Scholarship award. The student is a freshman who is pursuing an associate degree in environmental science. The student recently completed a service learning project with the Jug Bay Wetland Sanctuary where she worked in reforestation after deterioration of rain systems due to rising sea levels. The student wishes to transfer to a four-year institution where she can pursue a career in this area of work. Her educational pursuits would not be possible without the generous support of AACC donors.

Mr. Ulvila reported as of April 30, 2019, the fundraising total for the current fiscal year is just over $2.43 million, which brings the campaign revenue after 22 months to just over $5.3 million. The foundation recently received a $75,000 contribution from a donor, who wishes to remain anonymous, for AACC’s student support services, including the Helplink program. Additionally, the foundation received a $50,000 pledge commitment for the construction of the Clauson Center for Innovation in Skilled Trades, bringing the total funds raised for the center to $1.94 million.

H. Election of Officers – Jerome W. Klasmeier, Trustee

Mr. Klasmeier reported that the trustees have been polled, and it is the recommendation of the Nominating Committee that Lawrence W. Ulvila, Jr., and Sandra E. Moore continue for another year in their present capacities as board chair and vice chair, respectively.

By motion of Mr. Klasmeier, seconded by Dr. Johnson, the Board of Trustees unanimously voted to elect Lawrence W. Ulvila, Jr., as chair and Sandra E. Moore as vice chair of the Board of Trustees for the fiscal year beginning July 1, 2019, and concluding June 30, 2020.

V. PRESIDENT’S REPORT – Dr. Dawn Lindsay, President

A. Information Items

1. College Updates – Dr. Dawn Lindsay

Dr. Lindsay reported that the American Association of Community College's annual spring conference was held April 11-26, 2019, where she and Chief Diversity Officer Dr. Deidra Dennie shared the college’s name-inclusive project in a presentation titled “What’s In A Name?” Dr. Lindsay also presented with another colleague on the benefits of executive coaching. Dr. Lindsay was pleased to report the volunteer efforts of 25 students, faculty and staff who volunteered 78 hours over 52 days and processed more than 250 tax returns for local residents. On April 12 and April 13, students, faculty and staff also volunteered their time to clean up the Earl Scott Nature Trail and participated in the RiverHawk walk to collect nonperishable food for our military and veterans. Dr. Lindsay reported that on April 24, the college celebrated the promotion of 22 faculty, six of whom received the award of tenure. During the awards reception, 13 employees, five of whom were staff members, received the John and Suanne Roueche Excellence Award.

Dr. Lindsay reported that on May 9, the college presented its budget to the county council, asking them to maintain the county executive’s budget with no additional cuts. The college remains optimistic that the county council will support the $3 million recommended by the county executive. Dr. Lindsay was pleased to report the groundbreaking ceremony for the new Health & Life Sciences Building was a tremendous success. The event was held earlier in the day with the county executive, three county council members, two county delegates, representatives from Whiting-Turner and the SmithGroup, and a host of faculty, staff and other constituents showing their support.

Lastly, Dr. Lindsay provided an update for the 2019 commencement to be held on Thursday, May 23, at Event Center at Live! Hotel. Three separate ceremonies will take place to accommodate students, families and faculty. Eleven faculty marshals and three commencement speakers have been chosen.

2. ACA 100: Student Success Seminar Progress – Audra Butler, Assistant Professor & Chair, Achieving College and Career Advancement

Ms. Butler introduced herself as a professor in the newly developed department called Achieving College and Career Advancement. She advised that ACA 100 Student Success Seminar is a one-credit course that helps students identify and examine college support services, faculty expectations and academic planning. The course is essentially a freshman orientation that teaches students how to do college. Ms. Butler stated that research across the country shows students are more likely to complete and earn college-level credits within the first year if they take a student success class. She continued that ACA 100 has evolved over the years to be an updated course that reflects current research and trends. ACA is working with Planning, Research and Institutional Advancement (PRIA) to analyze data from fall 2017 to fall 2018. The newly updated fall 2018 course had an intentional focus on first-time, full-time students. Data supports a significant improvement from 183 students enrolled in 2017 to 537 students enrolled in 2018. The number of students that were successful in fall 2017 was 69%. The number of students that were successful in fall 2018 was 75%, earning an A, B, or C.

Ms. Butler also reported that data suggests retention is generally higher across the board for ACA 100 students. Students who are enrolled in the course are required to meet with an advisor to map out their degree or program to completion. Ms. Butler attributes ACA 100’s success to the collaborative efforts of advising, admission and faculty who promote the class to students. Consequently, there has been an increase in early registration. By November 29, 2018, 51% of students enrolled in ACA 100 registered for the spring, while only 39% of students who were not enrolled registered for spring.

Dr. Johnson surmised the bulk of the students who did not register for ACA 100 were probably part-time, first-semester students. Since those students were not required to meet with an advisor, Dr. Johnson felt the model used to collect the course success rate should be an equity model versus an equality model because not all students receive advising.

Ms. Butler reported that student opinion forms indicate ACA 100 was a worthwhile class. Students felt connected to their instructions because their instructors were on-campus advisors, staff and full-time faculty who wanted them to succeed. As a result, students were exposed to the Writing Center, clubs, the health suite and other resources.

Ms. Moore asked if the college tracked an increase in services from the health suite and Writing Center from ACA 100 students. Ms. Butler responded that ACA had not tracked that data; however, data could be obtained from the Writing Center, which tracks incoming students.

Ms. Butler stated that ACA 100 does not have a prerequisite. The course is open to all students, as the curriculum is written in a way that does not assess mathematics or writing abilities. She reported that studies indicate students who have developmental, remedial or language barriers could benefit from taking ACA 100. Receiving an A or B in this class could catapult these students’ GPA and motivate them towards completion. ACA 100 helps students move into the credit world.

3. Monthly Update on Accreditation – Dr. Dawn Lindsay, President

Dr. Lindsay reported under the leadership of Dr. Gregory Schrader and Dr. Alycia Marshall, all members of the steering committee have been selected and have accepted the invitation. There are 20 members in total representing all areas across the college and all constituent groups.

4. Student Government Association (SGA) – Jacob Smith, President

Mr. Smith summarized the changes to SGA’s constitution that included: election changes of the president and vice presidents; roles of the vice presidents; monthly meetings of the Advisory Council; and changes to amendments, bylaws and parliamentary procedures.

Mr. Klasmeier inquired about the removal of a member of the Executive Board of the Senate if he/she fails to complete 67% of classes. He wanted to know the rationale for that percentage. Dean of Student Engagement Dr. Tiffany Boykin responded that students must meet all Satisfactory Academic Progress (SAP) standards as set by the federal government, which state that students must pass at least two-thirds (67%) of the courses attempted as measured by comparing total completed credits to total attempted credits. Dr. Boykin commented that the language in the SGA Constitution supports the law and is consistent with the way in which the college measures academic progress.

Mr. Smith introduced new officers: President Mitchel Santos; Executive Vice President Matthew Barzal; and Vice President of Public Relations Bri Barone. Vice President of Finance Jesseca Greene and Vice President of Diversity, Equity and Inclusion Cole Harding were absent.

5. Academic Forum/Council – Dr. Amy Allen-Chabot, Chair

Dr. Allen-Chabot summarized the end-of-year reports for Academic Forum committees. The Educational Policies and Curriculum Committee (EPC) reviewed 404 proposals, including 137 degrees and certificates and 267 courses. The committee continues to improve processes and procedures related to course and program submission. The Nominating Committee achieved its goals of identifying and recommending qualified candidates for many campus committees. The Academic Integrity Review Committee researched other schools to assess processes and practices related to the academic integrity review process but did not find significant differences in policies from our own institution. An analysis of the Academic Integrity Demographic reports suggests there may be some biases, and a recommendation was made to work with the chief diversity officer going forward to address these concerns. The Committee on Teaching and Learning continued its usual work of reviewing Designs for Learning Grants and making recommendations regarding the academic calendar. The committee also researched different scheduling opportunities to improve student retention and completion. The Academic Standards Committee worked throughout the year evaluating petitions related to grade dismissals, course substitutions, readmissions, waive or repeat course requests, registration status changes, etc. The committee also interviewed candidates for the selection of a valedictorian.

Dr. Allen-Chabot added that a motion was brought to the forum at the forum chair’s request recommending that the president reclassify the Committee on E-learner Success from a college-wide committee to a forum committee. This is appropriate given that the committee’s goals focus heavily on learning. The motion passed overwhelmingly, and the president supports this reclassification. This motion will be brought to the Board of Trustees in June for its approval.

6. The Faculty Organization (TFO) – Ken Jarvis, President

Mr. Jarvis began his report by thanking Vice Chair Moore for her attendance at the Committee Advisory to the President meeting. He also thanked Vice President for Learning Dr. Michael Gavin and Associate Vice President of Learning & Academic Affairs Dr. Alycia Marshall for implementing the academic qualifications into the budget.

On behalf of the Compensation Committee, Mr. Jarvis thanked the board for the proposed 3% salary increase in the pool of funds for faculty compensation increases in FY2020. It was the committee’s goal to increase lab loading from 0.95 to 1.00 for fall faculty. He was pleased to report that the budget includes an increase in how the college loads lab classes from 95% to 100%. He also reported that AACC is ranked #3 for the average faculty salaries compared to other community colleges. AACC is also ranked #5 for adjunct level 1 and ranked #2 for adjunct level 2.

Mr. Hall inquired about the numbers that separate adjunct level 1 from level 2. Dr. Gavin responded that the percentage or pay from level 1 to level 2 was not grounded in philosophy. Level 2 required a doctorate, or to teach 12 credits. Level 1 is anyone who does not meet that criterion. Dr. Gavin stated that excellent teachers are in the classroom, and the college is providing professional development for adjuncts to transition from level 1 to 2.

Mr. Jarvis stated adjuncts were given a professional development and a job satisfaction survey. The results indicate that the college needs to work on making adjuncts feel part of the campus culture. The college will consider bringing adjuncts on campus for professional development training with full-time faculty to make them feel more part of the college culture. The college will also integrate adjuncts into the TFO for input on revisions to the Adjunct Faculty Affairs Committee Handbook.

Mr. Jarvis reported that the Promotion and Tenure Committee decided against using the student opinion form as data for promotion and tenure consideration because the data would be considered skewed. To the contrary, Dr. Johnson felt students’ input on faculty performance should be a major consideration going forward. Mr. Jarvis responded that the college is still using student opinion forms; however, the forms will not be used in the promotion and tenure process. Mr. Hall stated the importance of having customer input in any business. He then asked how the students received the opinion forms. Mr. Jarvis responded that the opinion forms were given to students at the end of each class. Once the data is collected, the data becomes part of the professor’s annual evaluation. Chair Ulvila inquired if retribution would preclude students from completing the forms. Mr. Jarvis responded that students generally do not have an interest in completing them. He stated an ad hoc committee was looking at having the new student opinion forms integrated with Canvas. Dr. Gavin added the college is working on innovative solutions to improve student feedback. When Dr. Johnson asked if any colleges were using outside agencies to obtain student feedback, Dr. Gavin responded that many colleges are; however, those colleges are experiencing the same non-responsiveness from students.

Dr. Johnson asked if students were using social media to evaluate the teaching staff, and if so, who monitors that feedback. Dr. Lindsay confirmed that students voice their experiences on various social media platforms; however, she was unsure how the college tracked that data. Ms. Moore shared that new research indicates student feedback on evaluations is not very worthwhile in the tenure and promotion process because students often may not have the ability to fairly and appropriately evaluate the teaching faculty.

Mr. Jarvis stated that a peer review committee is chosen by the dean or department chair to evaluate faculty in the classroom each year. The committee’s full report is provided to the chair and dean for their review prior to yearly evaluations. Mr. Jarvis reported that TFO is working to establish an ad hoc committee to review tenure to give faculty tenure opportunities.

Mr. Jarvis reported that TFO is also establishing a group that will meet with the vice president for learning to discuss shared governance and investigate best practices between faculty and administration. Lastly, Dr. Jarvis introduced new TFO officers: President Dr. Rachelle Tannenbaum, Vice President Professor Dawn Bond and Recorder Professor Liz Westman.

7. Professional and Support Staff Organization (PSSO) – No Report

8. Administrative Staff Organization (ASO) – Fran Turcott, President

Ms. Turcott reported that the ASO held its fourth and final general membership meeting of the year on April 17, 2019, where President Lindsey joined the group to discuss the status of the college budget, the new commencement venue, and open forums and focus groups resulting from the Campus Climate survey. Several members of the campus community also shared information at the meeting. Professor Greg Schrader, chair of the Middle States self-study steering committee, provided a report on the information he gleaned from Middle States workshops as guideposts to a successful re-accreditation process. Professor Audra Butler announced that the successful On Course program previously only available to faculty, would be provided to PSSO and ASO members in a shortened one-day format. Director of Information Security John Williams presented on the new features of Office 365. Associate Vice President for Learning Resources Management Andrew Little presented on the new leave and recording system, which will reduce paperwork associated with time and leave. The new emergency manager Arlene Crow shared her completion of an assessment of the college’s emergency procedures. She will implement approved recommendations and conduct training as needed. Michael Reese, director of infrastructure services, provided an update on the need for adjusting the Information Services downtime schedule. Lastly, Karen Tobak who served as chair of ASO nominating committee, provided the preliminary slate of candidates for officers next year. Elections are currently being held. The results will be provided during the June public session.

9. Maryland Association of Community Colleges (MACC) Activities – Dr. Dawn Lindsay

Dr. Lindsay reported that MACC provided community colleges with its end-of-the-year report summarizing the bills affecting community colleges that either passed or failed during the 2019 legislative session. She reported that the governor must now either sign or veto all passed bills by May 28, 2019. Once the governor completes his scheduled bill signings, MACC will provide an update on the community college bills that were signed into law. The MACC Board of Directors will hold its semi-annual meeting on June 12, 2019, from 2 p.m. – 4 p.m. at AACC. Dr. Johnson added that the governor can either sign, veto or do nothing, and the bill automatically becomes law.

V.B.1. Approval of Award of Degrees and Certificates – Dr. Alycia A. Marshall, Associate Vice President, Learning & Academic Affairs

Dr. Marshall requested that the Board of Trustees approve the award of the associate degrees and certificates to be conferred by the president upon those students certified by the faculty to have fulfilled the requirements for a degree or certificate by the end of the spring 2019 or summer 2019 semester. Dr. Marshall explained that under the authority mandated by the annotated code of Maryland, the Board of Trustees annually approves the award of degrees and certificates to students who have fulfilled the requirement of a program by the end of the spring or summer semester. She reported there were no fiscal implications.

By motion of Rev. Dr. Dixon-Proctor, seconded by Dr. Johnson, the Board of Trustees voted unanimously to approve the award of the associate degrees and certificates to be conferred by the president upon those students certified by the faculty who have fulfilled the requirements of a degree or certificate by the end of the spring 2019 or summer 2019 semester.

V.B.2. Approval of Award of Contract for Purchase of Electronic Library Subscription – Dr. Alycia A. Marshall, Associate Vice President, Learning & Academic Affairs

Dr. Marshall requested that the Board of Trustees approve the award of a contract to Lyrasis, agent for the Maryland Digital Library (MDL), for management of electronic resources subscriptions on behalf of Anne Arundel Community College. Dr. Marshall explained that the library at the University of Maryland College Park managed MDL daily operations until 2011 when staffing reductions required a change in the business model. The university established a memorandum of understanding (MOU) with Lyrasis, a nonprofit organization that provides a variety of services to libraries, including subscription management for electronic resources. In 2016, with the initial MOU ending soon, MDL and the University System of Maryland joined forces and issued an RFP through the Maryland Education Enterprise Consortium, or a contractor that can manage electronic subscriptions and provide additional resources to reduce the subscription management workload at individual libraries. If the Board of Trustees approves this award of contract, the college will issue purchase orders to Lyrasis on a schedule aligned with the renewal schedule for various subscriptions available to MDL members. Of the 39 subscriptions currently in place with Lyrasis, 34 renewed July 1, 2019, one renews August 1, 2019, one renews October 1, 2019, and three renew January 1, 2020. Dr. Marshall stated funding for this project would come from the FY2020 Library operating budget and not FY2019 as indicated on the agenda item. Sufficient funds are available for this purchase. Pending the approval of the college's FY2020 operating budget, the amount allocated to this contract is $250,000.

By motion of Dr. Johnson, seconded by Mr. Klasmeier, the Board of Trustees voted unanimously to approve the award of contract for the purchase of electronic resources subscription management through the Maryland Digital Library agent Lyrasis, a nonprofit organization based in Atlanta, Georgia, in an amount not to exceed $250,000.

V.B.3. Approval of Award of Contract for FY2020 PC Replacement – Dr. Felicia L. Patterson, Vice President, Learner Support Services

Dr. Patterson requested that the Board of Trustees approve the purchase of college standard computers from a contract held by the State of Maryland with Dell Marketing LP. The initiative supported by this purchase is the execution of the personal computer replacement cycle for 22 computer labs, 12 classrooms and various faculty staff replacements throughout the college. The types and number of PCs to be procured as well as the unit costs were presented in Exhibit 1 to this agenda item. The replacement computers that are placed in computer labs will provide essential technological support for students attending classes at the college. Dr. Patterson explained that the college is considered a Dell direct relationship customer and, as such, is offered pricing at or below the value-added re-sellers wholesale price. To evaluate the reasonableness of the pricing offered by Dell marketing LP, the college solicited quotes from multiple make authorized Dell vendors and found the quoted pricing from Dell marketing to be the lowest. If the board approves this award of contract, the college will immediately purchase the computers and install the computers by the end of 2019. If approved, this equipment will be purchased from the estimated FY2019 year-end funds.

By motion of Rev. Dr. Dixon-Proctor, seconded by Ms. Moore, the Board of Trustees voted unanimously to approve the award of contract for FY2020 PC Replacement equipment from Dell Marketing LP, of Round Rock, Texas, in an amount not to exceed $233,990.

VI. NEW BUSINESS

Dr. Johnson commented on the three disorderly conduct incidents that appeared on the Campus Activities Report. The incidents occurred within the last 30 days. Dr. Johnson specifically wanted to know if systemic things needed to be addressed regarding these incidences. Vice President Melissa Beardmore responded that the college would get back to him regarding his question.

Secondly, Dr. Johnson requested a presentation of the final budget to include a rationale for distributing shortcomings that occurred as a result of the reduction in the budget. He suggested having a Budget Committee meeting discussion and then bringing it to the board as a result of that discussion. Mr. Hall inquired if the presentation would include operating and capital purchases. Dr. Johnson responded that his concern related to operating purchases. A Budget Committee meeting had not been scheduled. Consequently, Mr. Ulvila requested that the Budget Committee chair schedule a meeting within the next two weeks.

VII. NEXT BOARD MEETING

The next board meeting will be June 11, 2019, at 4 p.m.

VIII. ADJOURNMENT

The meeting was adjourned at 5:50 p.m.

Respectfully submitted,
Dr. Dawn Lindsay
Secretary-Treasurer

Members present: Lawrence W. Ulvila, Jr., Chair; Sandra E. Moore, Vice Chair; Paula J. Darrah, J.D.; Walter J. Hall; James H. Johnson, Jr., Ph.D.; Jerome W. Klasmeier; Caleb S. Schaeffer, and Dr. Dawn Lindsay, President

I. CALL TO ORDER AND APPROVAL OF AGENDA

The public session of the Board of Trustees was called to order by Mr. Ulvila at 4 p.m. in Cade 219.

By motion of Dr. Johnson, seconded by Mr. Klasmeier, the Board of Trustees unanimously approved the June 11, 2019, Board of Trustees public session agenda.

II. WELCOME AND INTRODUCTIONS

III. APPROVAL OF MINUTES – Lawrence W. Ulvila, Jr., Chair

A. Minutes of the May 14, 2019, Board of Trustees Meeting

Dr. Johnson requested an amendment to the minutes. He asked that page 2 be changed to reflect Ms. Delaporte’s historical resourcefulness played an “integral” rather than “intricate” role when the college was seeking a replacement for former president Dr. Martha Smith. By motion of Mr. Hall, seconded by Mr. Klasmeier, the Board of Trustees voted unanimously to approve the minutes of the May 14, 2019, public session as amended.

IV. BOARD CHAIR AND COMMITTEE REPORTS

A. Audit and Finance Committee – Walter J. Hall, Committee Chair – No report

There was no report from the Audit and Finance Committee.

B. Board Development Committee – Paula J. Darrah, Committee Chair – No report

There was no report from the Development Committee.

C. Board Policy Oversight Committee – Vice Chair Sandra E. Moore, Board Representative and Committee Chair

Ms. Moore reported that a new state law requiring revisions to the sexual assault policies of institutions of higher education went into effect October 2018. The law mandates that each institution submit a revised sexual assault policy to the Maryland Higher Education Commission (MHEC) by August 1, 2019. The law, entitled “Higher Education Sexual Assault Policy Disciplinary Proceedings Provisions,” requires that the revised sexual assault policy includes specified disciplinary proceeding provisions that provide students with the right to have legal counsel present under certain circumstances. Generally, upon initiation of a formal Title IX investigation, these provisions set forth the right of each current or former student alleging a violation of the institution's sexual assault policy, and each current or former student responding to an allegation, to have access to legal counsel paid by the Maryland Higher Education Commission. The law also requires an institution to state in its revised policy that it will provide written notice of the incident under investigation to the students involved with a description of their rights and participation in the investigation. The revised college policy was presented for the board's information at the May 14, 2019, meeting and upon recommendation of the Board Policy Oversight Committee is now being brought to the board for its approval.

By motion of Ms. Moore, seconded by Ms. Darrah, the Board of Trustees unanimously approved the revised Sexual Misconduct Policy as shown in Exhibit 1 to become effective August 1, 2019.

D. Budget Committee – Jerome W. Klasmeier, Committee Chair – No report

There was no report from the Budget Committee.

E. Facilities Committee – Dr. James H. Johnson, Jr., Committee Chair

Dr. Johnson reported the Facilities Committee met on May 28, 2019 and discussed the following: Health and Life Sciences building, future procurements, and The Clauson Center for Innovation and Skilled Trades. The committee also discussed matters related to real estate. The committee was advised that the Health and Life Sciences Building project continues to be on schedule and within budget with Phase II underway. Phase II includes site work and the updates of Ring Road, which was rerouted on December 21, 2018. Work related to phase II-A super structure is underway with pier and footing installation expected to happen in early June. Steel installation, which came in under budget, will begin in September. The committee noted the successful groundbreaking ceremony in May and appreciated the representation from the college community and elected officials. The committee reviewed the final construction contract to Whiting-Turner and several procurements which are on tonight's agenda for approval. Regarding The Clauson Center for Innovation and Skilled Trades, the committee reviewed the current version of a Memorandum of Understanding (MOU) between the college and the foundation. The MOU outlines the terms of agreement in support of the construction and equipping of the project. Dr. Johnson invited Executive Director of Institutional Advancement and the Anne Arundel Community College Foundation Vollie Melson to the podium to formally present the agenda item and answer any questions.

Mr. Melson reported that in 2017, the Board of Trustees passed a resolution supporting a four-year, $8 million fundraising campaign. As part of this campaign and at the request of the college, the AACC Foundation is securing the private funds necessary to construct and equip the Clauson Center for Innovation and Skilled Trades. The AACC Foundation has established a goal of raising up to $4 million in donations for the Clauson Center and will obtain the necessary financing to pay the remaining expenses as provided in the MOU. When the construction is completed, Mr. Melson advised that the Foundation will gift the building to the college. Through the generosity of donors, the Foundation is currently at $1.9 million in commitments for the Clauson Center. The MOU and its terms were drafted by counsel to the Foundation Board and College Board of Trustees based upon input from Board members and senior administrators of both organizations. On June 5, 2019, the Foundation Board approved the MOU.

By motion of Dr. Johnson, seconded by Mr. Klasmeier, the Board of Trustees unanimously approved the Memorandum of Understanding between the Board of Trustees of Anne Arundel Community College and the Anne Arundel Community College Foundation, Inc. for the construction of The Clauson Center for Innovation and Skilled Trades.

F. Human Resources Committee – Paula A. Darrah, J.D., Acting Committee Chair

Ms. Darrah served as acting chair at the May 29, 2019, Human Resources Committee meeting in the absence of committee chair Rev. Dr. Dixon-Proctor. The topics of the meeting were the staff compensation program and the Campus Climate Survey. Director of human resources operations Lisa Sanford provided an update on the staff compensation program that included a review of the implementation of all phases of the staff compensation program. Additionally, the committee received an update on the campus climate survey. Work is underway to evaluate the results of the survey and the focus groups to determine next steps, and also how to embed the work within the strategic plan. The committee was advised that the Diversity Committee is examining the data from the campus climate survey.

G. Report of Trustees’ Liaison to the AACC Foundation – Lawrence W. Ulvila, Jr., Chair

Mr. Schaeffer read a letter from a student who expressed gratitude for receiving the Lillian Vanous Nutt Scholarship. The student is enrolled in the Radiologic Technology Program. The scholarship will grant the student access to further career opportunities in the medical field. Through the scholarship and the great support of AACC faculty and staff, the student is confident that upon graduation, she will be able to provide immediate medical assistance to local residents.

Mr. Ulvila reported that as of May 30, 2019, the fundraising total for the current fiscal year is just a little over $2.57 million. The campaign revenue after 23 months is now just over $5.47 million. The foundation received a recent $25,000 contribution from a generous donor to help students who are close to completing their degree at AACC, but have exhausted their financial resources. Another $25,000 gift was recently received for student scholarships. Additionally, the foundation received $30,000 in gifts and pledged commitments for the construction of the Clauson Center for Innovation and Skilled Trades, bringing the total funds raised for the center to $1.98 million.

H. Approval of Board of Trustees Meeting Dates for 2019-2020 - Lawrence W. Ulvila, Jr., Chair

By motion of Mr. Hall, seconded by Dr. Johnson, the Board of Trustees approved its 2019-2020 meeting dates as shown in the supporting materials to the agenda.

I. Procedures for Approving Summer Agenda Items – Lawrence W. Ulvila, Jr.,

Mr. Ulvila advised the board that the procedures for approving summer agenda items could be found in the supporting materials to the agenda. This is provided for informational purposes.

J. Recognition of Outgoing Student Board Member – Lawrence W. Ulvila, Jr., Chair

Mr. Ulvila acknowledged Caleb Schaeffer for his outstanding service and valuable contributions as the student member of the Board of Trustees over the past year. He noted that as the representative of AACC’s student body on the board, Mr. Schaeffer served the board with dedication, tenacity and commitment. Mr. Ulvila stated that Mr. Schaeffer used his platform as a student trustee to promote student advocacy and literacy of AACC’s programs and offerings on and off campus. Mr. Schaeffer is an active leader, a judicious steward of the college, and a fine representative of the student body, always maintaining a level of confidentiality that never compromised the integrity of the board. Mr. Schaffer received a plaque recognizing his service to the board and college.

V. PRESIDENT’S REPORT – Dr. Dawn Lindsay, President

A. Information Items

1. College Updates – Dr. Dawn Lindsay

Dr. Lindsay reported that the college celebrated its 57th commencement ceremony on May 23, 2019, at a new venue, Event Center Live! with three ceremonies. She thanked the Board of Trustees for their participation, and the dedication and hard work of the commencement committee who planned and executed all details to make the event memorable and successful. Dr. Lindsay also thanked a whole host of faculty and staff for their support in addition to the presence of Maryland delegates and county councilmembers who showed their support of the college. She concluded her report by highlighting a few year-end accomplishments of college. AACC was honored and recognized as one of the 2018 Top 20 educational partners at last month's Educational Partnership Holmes Corporation Conference for offering the Society for Human Resource Management Learning System courses that prepare students for certification as a SHRM Certified or Senior Certified Professional. The college was also selected to participate in the Expanding Community College Apprenticeship Initiative and has received a grant award of $140,000 to use for programming, apprenticeship training in the region. On June 7, AACC’s 2019 Police Academy graduated 14 police recruits who will contribute to the safety and overall well-being of the global community and country. Dr. Lindsay added that the Physician’s Assistant Accreditation site visit was held last week. The team was on campus for two days, and the college will receive a report within the next few months. Lastly, she was happy to report that on June 4, AACC celebrated the retirement of 42 dedicated, committed and talented superstars whose faithful service spans 916½ years, ranging from 12 to 46 years of service.

2. Graphic Novel Sabbatical Presentation – Dawn Bond, Associate Professor Visual Arts & Humanities

Dr. Lindsay advised that the Board of Trustees approves sabbaticals, and that reporting to the board at the completion of sabbaticals is an expectation of the sabbatical process. As such, she introduced Associate Professor of Visual Arts & Humanities Dawn Bond to share her graphic novel sabbatical presentation.

Ms. Bond thanked the board for approving her sabbatical in the fall. Her sabbatical included completed artwork and a narrative sequence with images and text of her mother’s experience being raised on a rural farm in North Dakota during the 1940-1950s. Ms. Bond’s research included sketching and photographing landscapes and structures to create a visual library and new memory, reading graphic novels and comics for storytelling, interviewing her mother for historical data, and reviewing North Dakota history and the Bakken Oil Formation. Ms. Bond’s drawings became the primer for the book as she used charcoal for physicality of memory content and horizontal panels to create composition interest and connections particularly when emphasizing the vastness of the land and sky. Options for her book pages included three-panels stacked to a page with text placed either below the image or on a facing page. Ms. Bond displayed images of the book and gave a hard copy to the board for viewership. Ms. Bond is seeking independent publishers and/or will self-publish. She has also created a website to market and showcase the novel. She shared that the content, form, planning and production can readily be applied to the courses that she teaches, specifically two-dimensional design and illustration. Ms. Bond is looking forward to creating a sequential art course which could lead to a visual arts transfer AA degree in illustration or sequential art. She believes the course will be an opportunity to grow AACC’s visual art programming.

3. Monthly Update on Accreditation – Dr. Dawn Lindsay

Dr. Lindsay reported that under the leadership of Dr. Greg Schrader and Dr. Alycia Marshall the first steering committee meeting for the accreditation study was held on June 6. During the meeting, a timeline and overview of the work was provided. The steering committee work will begin in the fall 2019.

4. Student Government Association (SGA) – Jacob Smith, President

Mr. Smith reported changes to the SGA Finance Guidelines that included restructuring the club budgeting for spring semester and apparel. (See Article 6, Section III and Article 5, Section II). Mr. Smith was pleased to share the progress of SGA’s goal that were approved on October 2, 2018. SGA has developed and implemented a marketing plan to increase awareness of student activities on campus. Additionally, SGA members have spoken in at least one of their classrooms once a semester about the organization. Marketing events were held at least once a month and promoted on The Nest. SGA had a minimum of at least five stop-and-go events a semester at each college location to promote club involvement. Lastly, Mr. Smith reported that SGA’s function was optimized this year by reorganizing districts, restructuring the entire election process and developing a strategy to fully restructure the constitution and finance guidelines.

5. Academic Forum/Council – Dr. Amy Allen-Chabot, Chair – No report

6. The Faculty Organization (TFO) – Professor Ken Jarvis, President – No report

7. Professional and Support Staff Organization (PSSO) – Sarah Earle, President

Ms. Earle reported that PSSO set a primary goal this year to have 33% membership participation. She was happy to report about 150 people (30%) participated throughout the year, which is a four percent increase from last year. She reported that this year the committee informed membership of the organization’s purpose to be the venue that enables professional and support staff to participate in shared governance. Last week PSSO had their annual goal-setting retreat where goals for next year were established. The major goal centers on the college values of equity, inclusion, positivity and community and relationships. Ms. Earle reported that she will remain as PSSO president for another year. Anne Bashore, administrative assistant of college transitions will be vice president, and Lacey Lopez, financial aid associate will be secretary.

8. Administrative Staff Organization (ASO) – Fran Turcott, President

Ms. Turcott reported the results of the ASO elections that were held in May. Effective July 1, Dr. Tiffany Boykin, dean of student engagement, will preside as ASO president. Dr. Terry Portis, director of lifelong learning CEWD will continue a second year as vice president. Members-at-large include Erin Reeder, director of enrollment services integration and Andrea Zamora, director of the center for faculty & staff development. Ms. Turcott thanked the board for their support during her two-year term as ASO president.

Dr. Lindsay thanked outgoing constituency group leaders, ASO President Fran Turcott, Academic Forum/Council President Dr. Amy Allen-Chabot, and TFO President Ken Jarvis for their outstanding work and support during committee advisory to the president (CAP) meetings.

9. Maryland Association of Community Colleges (MACC) Activities – Dr. Dawn Lindsay

Dr. Lindsay shared that MACC has been providing updates over the past month as the governor has signed, vetoed or allowed to become law without his signature, bills that affect community colleges, including the Maryland Community College Promise Scholarship program. All bill signings are now complete. Dr. Lindsay reported that the college is pleased to host the MACC Board of Directors meeting on June 12 between 2 p.m. and 3 p.m. Lastly, she reported that Board Chair Ulvila has stepped forward to replace Trustee Rev. Dr. Dixon-Proctor as MACC treasurer.

V.B.1. Approval of FY 2021-2024 Strategic Plan Engagement Matters II – Dr. Dawn Lindsay

Dr. Lindsay asked the board to approve the framework of the college’s new strategic plan, Engagement Matters II FY2021-2024 that includes a continuation of the strategic plan’s current three goals, understanding that objectives and activities under each goal will change. If the Board approves the main motion, the president and vice presidents, along with the Strategic Planning Council will engage the campus and community over the next academic year to develop objectives to achieve the goals of Engagement Matters II FY2021-2024.

By motion of Dr. Johnson, seconded by Ms. Moore, the Board of Trustees voted unanimously to approve the FY2021-2024 Strategic Plan Engagement Matters II.

V.B.2. Approval of Reclassification of the Committee on eLearner Success from Extension of Contract for the Canvas Learning Management System – Dr. Amy Allen-Chabot, Chair, Academic Forum/Council

Dr. Allen-Chabot reported that the committee on eLearner Success was created last year and classified as a college-wide committee due to its diverse membership. Given that the committee is dealing almost exclusively with issues related to use of technology in the academic program, Dr. Allen-Chabot advised that this committee should be under the academic forum because the committee is composed largely of forum members. The remaining members will be ex-officio members with voting rights. Thus, no other changes are needed. Dr. Allen-Chabot continued that if the board approves the reclassification of the Committee on eLearner Success, the new committee’s membership, description, and duties will be removed from the “College Administration” chapter of the college manual and added to the “Academic Forum Charter” chapter of the college manual.

Dr. Johnson inquired how non-academic issues would be handled. Dr. Chabot responded that if a nonacademic issue arose, the issue would be directed to the appropriate department within the division of learning.

By motion of Ms. Moore, seconded by Mr. Hall, the Board of Trustees voted unanimously to approve the reclassification of the committee on eLearner success from a college-wide committee to an academic forum committee.

V.B.3. Approval of Award of Contract for Pedestrian Bridge Repairs – Melissa A. Beardmore, Vice President, Learning Resources Management

Ms. Beardmore explained that the pedestrian bridge is the elevated walkway between the student services and the student union building. Although the bridge was constructed in 2002, Ms. Beardmore reported that over 17 years, the bridge has developed drainage problems resulting in standing water and rust, thus requiring additional repairs. In accordance with the purchasing regulations established under the Maryland Annotated Code and Board policy, the college publicly advertised and solicited sealed competitive proposals. The proposals deemed responsive were evaluated on the basis of overall experience, capabilities, qualifications and cost. Whiting-Turner Contracting Company was the highest scoring firm who demonstrated a clear understanding of all aspects of the project. If the Board of Trustees approves this award of contract, the college will immediately issue a purchase order for $382,379 to The Whiting-Turner Contracting Company with the work to be completed on or before September 30, 2019. Sufficient funds are available for this contract as its funding will come from the 2019 Campus Improvements capital projects.

Mr. Hall asked how much was spent on the pedestrian bridge repairs in 2018. Ms. Beardmore responded that she would report back to the board with the exact dollar amount.

Mr. Klasmeier inquired if liquidated damages were assigned in this contract. Ms. Beardmore responded that liquidated damages were not included in the contract.

By motion of Ms. Darrah, seconded by Ms. Moore, the Board of Trustees voted unanimously to approve the award of contract for pedestrian bridge repairs for the repairs of the pedestrian bridge located on the east side of main campus connecting the second floors of the student union building and the student services building to The Whiting-Turner Contracting Company of Baltimore, Maryland in an amount not to exceed $420,617.

V.B.4. Approval of Award of the Phase III Contract for Construction Management at Risk Services for the Health & Life Sciences Building – Melissa A. Beardmore, Vice President, Learning Resources Management

Ms. Beardmore reported that the award of contract of phase III will complete all construction aspects of the project with Whiting-Turner for the new Health & Life Sciences Building located on the Arnold campus. Phase III will include all construction elements required to complete the facility. Ms. Beardmore was happy to report that the college has received all county permits. The Board of Trustees is being asked to approve the award of contract for phase III in order to secure the required county and state approvals necessary for the project to move forward on schedule. Upon approval by the board, the college president and secretary/treasurer to the Board of Trustees, Dr. Dawn Lindsay, will execute a Board of Trustees resolution to the Anne Arundel County Council requesting approval of the proposed contract and a petition to the Maryland Higher Education Commission for the state’s financial participation in the cost of the project’s construction. Sufficient funds are available for the execution of this phase of the contract, as funding will come from the Health and Life Sciences Building capital project. Funding for this project is split-funded beginning in FY 2018 through FY 2021. The total funding for this project is $116,952,000; of this amount, $49,125,756 is unencumbered and available in the FY 2020 budget and an additional $33,281,000 becomes available July 1, 2020.

By motion of Mr. Hall, seconded by Dr. Johnson, the Board of Trustees voted unanimously to approve the award of the contract for the construction management at risk services with a guaranteed maximum price (GMP) for phase III construction for the new Health and Life Sciences Building to The Whiting-Turner Contracting Company, of Baltimore, Maryland, in an amount not to exceed $69,402,726.

V.B.5. Approval of Award of Contract for the College’s Insurance Coverage – Melissa A. Beardmore, Vice President, Learning Resources Management

Ms. Beardmore reported that the award of contract for the insurance coverage included coverage for the college’s property, directors and officers (D & O), automobile, general, professional, umbrella, and other insurance coverage. A premium comparison of FY 2019 and FY 2020 coverage and explanations of key changes to the insurance coverage are outlined in the attached exhibits. Ms. Beardmore advised that a small contingency coverage was included in Exhibit 1 in the event changes occur. If the Board of Trustees approves this award of contract for insurance coverage, the college will notify USI Insurance Services, to extend the college’s coverage through July 1, 2020.

Ms. Darrah asked how the estimated coverage contingency amount was determined and if a specific coverage prompted the contingency. Ms. Beardmore responded the contingency amount was an estimate based on prior year changes. Workplace safety & risk management manager Steven Kroh added the fleet size factored into the contingency, as the automobile premium increased due to exposure and industry loss experience on fleet size. Ms. Darrah inquired if the contingency coverage was done in the past. Ms. Beardmore responded this was the first year of the contingency estimate and advised the college will track the contingency each year moving forward.

Mr. Ulvila asked if Travelers submitted a bid for coverage. Ms. Beardmore responded that the college is waiting for a response from Travelers.

By motion of Dr. Johnson, seconded by Ms. Moore, the Board of Trustees voted unanimously to approve the award of contract for the college’s insurance coverage recommended by USI Insurance Services in an amount not to exceed $432,040.

V.B.6. Approval of Award of Contract for the Purchase of Audiovisual Equipment – Dr. Felicia L. Patterson, Vice President, Learner Support Services

Ms. Patterson requested that the board approve the purchase of smart classroom equipment to continue the ongoing replacement of old, obsolete audiovisual equipment. Funding is requested annually in the budgeting process to replace aging, end-of-lifecycle, and outdated essential technology in order to keep the rooms reliable and up to date for instruction. She advised that a smart classroom is a technologically sophisticated environment that allows Internet access for instructors. Currently, the college has two main varieties of smart classrooms: full smart classrooms and modified smart classrooms. The college will upgrade equipment in 25 classrooms located throughout the college. In accordance with the purchasing regulations established under the Maryland Annotated Code and board policy, the college issued RFQ #C2020-01-Q Audio Visual Equipment and Related Services to vendors authorized under the Maryland Educational Enterprise Consortium (MEEC) contract TU-1901 for AV Equipment and Services. If the Board of Trustees approves the award of contract, the college will immediately issue a purchase order, begin installations in summer and complete by December 20, 2019. If approved, this equipment will be purchased out of the estimated FY 2019 year-end fund allocation of $300,000. Sufficient funds are available for this purchase.

By motion of Mr. Schaeffer, seconded by Dr. Johnson, the Board of Trustees voted unanimously to approve the award of contract for the purchase of audiovisual equipment and services from Lee Hartman and Sons, Inc., of Baltimore, MD in an amount not to exceed $294,423.

V.B.7. Approval of Award of Contract for the Purchase of IP Phones – Dr. Felicia L. Patterson, Vice President, Learner Support Services

Ms. Patterson requested that the Board of Trustees approve the award of a contract for the purchase of IP phones to replace 1,540 of the 1,740 existing college IP phones that become unsupported by the manufacturer on July 31, 2019. Ms. Patterson explained that the IP phones were installed in 2012 with the original implementation of the unified communications suite. If these phones are not replaced, the manufacturer will not provide hardware replacement, software upgrades or technical support thereby leaving the college vulnerable to service outages and security vulnerabilities. These phones are located in both classrooms and faculty/staff offices throughout the college. All 1,540 IP phones will be replaced by information services staff by December 31, 2019. The existing unsupported IP phones will be sold or donated via the approved college process. If Board of Trustees approves this award of contract to DISYS Solutions Inc., the college will immediately issue a purchase order in the amount of $352,611. The equipment installation dates will be selected in coordination with the college leadership to minimize the impact to the college operations. The FY 2019 amount allocated for this equipment purchase is $355,000. Sufficient funds are available for this purchase.

Dr. Johnson noted that 200 phones were not being replaced. He inquired about that reasoning. Chief Technology Officer Shirin Goodarzi responded that the 200 phones were not replaced because they were different models.

Mr. Hall wanted to know if the college has assurance for technical support on the new phones, and if support would be given, how long the college would receive the support before the purchase of additional phones. Ms. Goodarzi advised that the manufacturer has not announced the end-of-life for the models but anticipates the life expectancy of at least ten years for hardware and software on the new phones. She clarified that end-of-life means end-of-support. Mr. Hall asked if the college received this agreement in writing. Ms. Goodarzi confirmed the college has written confirmation.

Ms. Darrah inquired if the college was using the same entity to replace the phones with the same entity providing technical support. Ms. Goodarzi responded that the vendor was the same. The manufacturer for the maintenance contract is a third party. Ms. Darrah wanted to know if the college was using the purchasing vendor used in 2012. Ms. Goodarzi responded the college is using the same manufacturer. Mr. Hall asked if the phones were Cisco products. Ms. Goodarzi agreed. Mr. Hall suggested selling the existing 200 phones and applying those proceeds towards the purchase of new phones.

By motion of Ms. Moore, seconded by Dr. Johnson, the Board of Trustees voted unanimously to approve the award of a contract for the purchase of IP phones to DISYS Solutions Inc. of Ashburn, VA in an amount not to exceed $352,611.

V.B.8. Approval of Contract for Microsoft Volume Licensing Renewal – Dr. Felicia L. Patterson, Vice President, Learner Support Services

Ms. Patterson requested that the Board of Trustees approve the award of contract for the renewal of the college’s annual enrollment in the Microsoft Volume Licensing program using the Maryland Education Enterprise Consortium (MEEC) Microsoft Campus Agreement. She advised that this is the second year of a 3-year base contract with two, 1-year optional extensions. This purchase provides all faculty, staff, and students with Microsoft online services (M365 subscriptions) and gives the college the right, during the licensed period, to download, install, access and use various Microsoft products on all college-owned desktops. If the Board approves this award of contract from Bell Techlogix, the college will initiate the contract to renew the college’s annual license, effective August 1, 2019 for the Microsoft products that are outlined in Exhibit 1.

The annual license costs are $166,646. Pending the approval of the FY 2020 budget, the FY 2020 Information Services software maintenance budget includes $195,000 for the annual Microsoft licensing renewal. Sufficient funds are available for this purchase.

By motion of Ms. Moore, seconded by Dr. Johnson, the Board of Trustees voted unanimously to approve for the renewal of the college’s Microsoft Volume Licensing program from Bell Techlogix, Inc., of Columbia, Maryland, in an amount not to exceed $166,646.

V.B.9. Approval of Award of Contract for Data Communications Equipment Maintenance – Dr. Felicia L. Patterson, Vice President, Learner Support Services

Ms. Patterson requested that the Board of Trustees approve the award of a contract for maintenance on data communications equipment for the college that permits all instructional activities and communications over the college network and the Internet. Ms. Patterson explained that the college network is vital in supporting instruction but stressed the importance of disruptions to the network being kept to a minimum. The equipment maintenance would provide assurance if a disruption occurs there will be minimum impact to the level of severity and the number of students and staff affected, and time needed to restore network usability.

In accordance with the purchasing regulations established under the Maryland Annotated Code and board policy and to ensure the lowest pricing while maintaining quality and service, the college requested quotes from vendors who hold a contract with Maryland Education Enterprise Consortium (MEEC), U.S. Communities, Maryland Do-IT, Maryland Master Contracts or other college-approved purchasing cooperative contracts.

If the Board of Trustees approves this award of contract to DSR, Inc., the college will issue a purchase order for the services to begin on July 1, 2019. The new contract will take effect July 1, 2019. The funding for this project will come from the FY 2020 Information Services operating budget. Pending the approval of the FY 2020 budget, the budget for data communications equipment maintenance is $202,000. Sufficient funds are available for this expenditure.

Mr. Hall asked if the contract was annual. Ms. Goodarzi confirmed the contract was an annual contract to be presented to the Board of Trustees each year.

Mr. Klasmeier asked if there were advantages to bidding on a multi-year contract. Ms. Goodarzi responded that the college formerly used multi-year contracts; however, the college receives competitive pricing with annual contracts. Mr. Klasmeier suggested bidding for single and multi-year contracts for cost comparisons. Mr. Ulvila made a recommended to determine both outcomes.

Ms. Darrah inquired about the name of the current vendor. Ms. Goodarzi responded the current vendor is Daly Communications.

By motion of Mr. Hall, seconded by Dr. Johnson, the Board of Trustees voted unanimously to approve the award of contract for maintenance of data communications equipment to DSR, Inc. of Hanover, MD in an amount not to exceed $135,719.

V. NEW BUSINESS

There was no new business.

VII. NEXT BOARD MEETING

Chair Ulvila advised that the next board meeting will be September 10, 2019.

VIII. ADJOURNMENT

The meeting was adjourned at 5:20 p.m.

Respectfully submitted,
Dr. Dawn Lindsay
Secretary-Treasurer

A session of the Board of Trustees was held on June 11, 2019, at 3 p.m. in CADE 228. Because the board intended to discuss a personnel matter, pursuant to section 3-305(b)(1)(i) of the Open Meetings Act, a vote was taken to close the meeting pursuant to the General Provisions Article of the Maryland Annotated Code Section 3-305(d)(2)(i)(ii). The following board members were present and voted to close the session: Lawrence W. Ulvila, Jr., chair; Sandra E. Moore, vice chair; Paula J. Darrah; Rev. Dr. Diane Dixon-Proctor (via teleconference); Walter J. Hall; Jerome W. Klasmeier; Dr. James H. Johnson, Jr.; and Caleb Schaeffer. The meeting began at 3 p.m. and ended at 3:59 p.m.